## **Trustees’ Annual Report for the period** ## **From 1[st] Jan 2023 Period start date To 31[st] Dec 2023 Period end date** ## **Charity name: Maer Village Hall** ## **Charity registration number: 1200870** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|Objects of the charity as stated in the consttuton
The Charity is to provide and maintain the Hall for the use
of the inhabitants of the Parish and its environs without
distncton of politcal, religious or other opinions etc, to
advance educaton and provide facilites in the interest of
social welfare for recreatonal and leisure tme actvites
with the object of improving the conditons of life for said
inhabitants.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|Para 1.17 and
1.19|The hall was in full use for the year and benefted from an
increased number of private letngs.
We contnued with all our usual actvites – fairs, events,
cafes and group meetngs. The user groups have all
increased in size and therefore revenue for the hall
We contnued with the very popular pop up pubs as well as
supportng the church in all their events
This year we also hosted an art exhibiton
The hall contnues to be used as a polling staton when
required providing a local venue for electon votng
It was identfed this year that extensive work on the
exterior masonry was required and this was completed| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The trustees have regard to the guidance issues by the
Charity Commission on public beneft| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 |Policy on social
investment including
program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|We contnue to have an excellent group of trustee
volunteers and supporters that help to maintain the hall
and run the events
We are very grateful for the many hours the trustees and
other volunteers gave during the year to help maintain the
fabric of the hall, to raise funds, to assist at various events
and to publicise the hall.
Without this commitment and valuable contributon, the
day to day running of the hall would be difcult and our
fnancial positon would not be so strong
Thankyou to everyone for their support| |Other||**The trustees decided to change the charity to a**
**CIO – we worked closely with Staffs Support**
**Village Halls network team to get this processed.**
**This new CIO Charity – Maer Village Hall 1200870**
**was registered on 1st November 2022**
**We have been in the process of changing the land**
**registry title deeds from this charity to the new**
**one and getting all the necessary forms completed**
**for obtaining new bank accounts and updating the**
**investment accounts – this had taken much longer**
**than expected**
**This was completed by the end of January 2024**
**The old charity will be closed this year**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|The monthly community cafes have had a huge impact for
the community providing a central place in the village and
wider community for social interacton.
The Knit and Nater group has gone from strength to
strength atractng members form further afeld in the
rural community
The Apple pressing day provided a fabulous interactve
session for families and groups to make their own apple
juice.
The non proft making calendar competton provides an
opportunity to share and engage with the local
surroundings resultng in a beautful calendar
The “PopUpPubs” have contnued andprovide another| opportunity for villagers and friends to get together for a fun social evening. The yearly quiz raising continues to be a brilliant night as well as raising funds for Alzheimers research UK. The Charity’s work this year has most definitely contributed to the wellbeing of the community providing a focus for social interaction and many activities. ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of
fundraising activities
against objectives set|Para 1.41|The main fundraisers of the Spring Fair, Apple Day and
Christmas fair went ahead, with the expected income and
success| |Investment performance
against objectives|Para 1.41|Gain this year of £3608.45| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total funds at 31stDecember 2023 = £49691.71| |---|---|---| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|The reserve policy is to cover twelve months running
costs together with any unforeseen expenditure on
the main fabric of the hall which maybe required| |Amount of reserves held|Para 1.22|£42230.16(COIF investment fund)| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The masonry work was completed using the legacy
bequest from last year, a grant from NULBC and some
of the investment funds| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|N/A| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Consttuton based in the Trust Deed| |How is the charity
constituted?|Para 1.25|Maer Village Hall is a Registered CIO Charity (Number
1200870), run and maintained by Trustees, for the
beneft of the residents of Maer Parish and its
environs. Its status arises from the will of Jane Ellen
Leslie Harrison, proved with two codicils thereto in the
Principal Registry on 12thMarch 1964 and in the
mater of the Charites Act 1960
The Charity is considered both the actvites of, within,
and on behalf of Maer Village Hall and the physical
property as defned in the Trust Deed.
The Trust Deed sets down the administraton and
management provisions for the Charity, which are
summarised below in the remaining paragraphs of this
Consttuton secton| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Charity is to be managed and administered by a
Management Commitee, to act as the Charity
Trustees within the meaning of Secton 46 of the
Charites Act 1960.
The Management Commitee members is to comprise:

5 Elected Members

Trustees

Representatve Members for user groups
All
Members are to retre from ofce at the next
Annual General Meetng (AGM) afer they come into
ofce but may be re-elected or re-appointed at the
same meetng.
The 5 elected members are nominated and seconded
at the AGM by any other trustee/commitee member.
Representatve members are invited to join the
commitee on a volunteer basis.
Co-opted members are invited and voted on by the
existngtrustees.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Maer Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|1200870| |Charity’s principal address|Maer Village Hall
Maer
Newcastle Under Lyme
Staffordshire ST55EF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Paul Adams|Chair||| ||David Lovatt|DeputyChair||| ||Sue Jackson|Secretary/
Minutes Secretary||| ||Linda Chesterton|Treasurer||| ||WendyKinson|BookingSecretary||| ||Amanda Cheadle|||| ||Peter Beardwood|||| ||Shani Schultz|||| ||Janet Beardwood|||| ||SandyHodgson|||| ||HarryHodgson|||| ||Julia Ziskin|||| ||Meir Ziskin|||| ||Jane Weightman|Co-opted member|October 2023|| ||Julie Hodgkinson|Co-opted member||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**Accounts**|Mike Fox|Keepers Cottage, Maer| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** n/a ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** _Paul Adams_ **Signature(s)** P.F. Adams **Full name(s)** Paul Adams **Position (eg Secretary,** Chair **Chair, etc)** **Date** 30[th] July 2024 Maer Vlllage Hall CharFty Number 503432 Receipts and Payments to 31st December 2023 UnrEstrJt¢ed UNre#￿Cl1d Fun& Funds Hall Income Recei Lettings Sprin&lAutumn Fair Donations lender CaféTaklngs Receipt5 from ￿riouS att￿fjes NULBC GrantforSt¢nework 2013 1,665.IM) 2,839.50 851.42 85.( EQS.LK) 3.348.02 1675.90 3,632.41 4,943.22 3,923.(h) 14.809.63 104.34 1,320.71 16,234.68 Invertment Income- COIF Oepostt Interest - COIF In¥e#ment Dniidends 10.405.84 30.37 1,369.67 11.805.88 LeÉary BEquest NUL8C Rates refund X chair refunds Profit on $31e of 395.81 income units1£7.500.(M) le55Value £7,183.67) Unrealised Ga1￿/[Lo$se$) on InvE5tmentA¢¢ounts to date Total Receipts forthe year 36,053.93 150.00 316.33 3.608.45 20.309.46 -6,025.60 41,8J4.21 Hall Runnin Elettri¢ity Water InSu￿nCe Rates Cleanlng Café C05ts Gardening Website & printing cost5 Wlfi costs Event5 and car park costs Fire Extinguisher sewvice Refunds sank charges Sundry items New Equipment Spring Fair costs Events cost5 lapple dayand christmas) Calendar costs Costs Pa ments L105.25 158.81 1,248.19 88.32 865.92 1,292.96 146.84 93.57 442.53 871.79 3.763.47 58.21 1,152.70 197.12 289.23 1,329.21 269.75 384.26 439.88 6SS.12 15.30 180. 63.20 383.71 1,396.40 41.60 2,204.29 3,046.06 53.78 180.07 94.60 11,980.66 52,191.97 64.172.63 202.09 594.25 11.449.90 7,471.40 18.921.30 Refurbishment prografflme Totzl Payments for the year Net RecerptsllPaymentsl for the year Tot31 funds at l January 2023 Total fvnds at 31 December2023 143,863.171 93.554.88 49.691.Yl 22,912.91 70,641.97 93.554.88 Statemeht of Assets and Liabllities as at 31 December 2023 MonetaryAssets Cash In Hand HSBC Current account- The Ctroperative Bank COIF Depositaccount 490.48 719.92 40.235.23 3,069.98 3,724.37 47,749.50 5,521.65 1,449,42 7,461.55 Investment Assets 2128 Income Units- COIF Investment Fund value 1984.5 8t 31.12.23 42,230.16 49,691.71 45,805.38 93,554.88 Certified as 3 Slgned t of theA¢counts of Maervillage Hall as at 315t December20Z3 E.M.Fox IF.C.AI