Independent Examiner’s Report to the Trustees of Cromford Steam Rally Society
Cromford Steam Rally Society for the year ended 31 December 2023, which comprise the Income Statement, Statement of Financial Position, and supporting financial details.
Responsibilities and Basis of Report
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 and ensuring that the charity meets the relevant financial reporting standards.
me in accordance with the Charities Act 2011. The purpose of my examination is to provide assurance on whether the financial statements are free from material misstatement, but the scope of my work is less than that required for a full audit. As a result, I do not express an audit opinion.
Scope of the Examination
I conducted my examination in accordance with the general directions given by the Charity Commission under Section 145 of the Charities Act 2011. An independent examination involves reviewing the accounting records kept by the charity and comparing the financial statements presented with those records. I also considered any unusual items or disclosures and sought explanations from the trustees concerning such matters.
provides a limited level of assurance.
Independent Examiner’s Statement
explanations provided to me, I am satisfied that:
-
The accounts have been properly prepared in accordance with the Charities Act 2011.
-
applicable to micro-entities.
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No material matters have come to my attention that would necessitate further explanations or actions by the trustees.
Conclusion
position as at 31 December 2023 was stable, with net assets of £62,767. There was a reported deficit of £23,780 for the financial year, as the total expenditure exceeded the income for the period.
Signed:
Edward Mizler FCCA
Hawson Je�eries 164-170 Queens Road She�ield S2 4DH
30 September 2024
REGISTERED NUMBER: 03961709 (England and Wales)
Unaudited Financial Statements for the Year Ended 31 December 2023
for
Cromford Steam Rally Society
Hawson Jefferies Suite 4 164-170 Queens Road Sheffield South Yorkshire S2 4DH
Cromford Steam Rally Society
Contents of the Financial Statements for the Year Ended 31 December 2023
| Page | |
|---|---|
| Income Statement | 1 |
| Statement of Financial Position | 2 |
| Report of the Accountants | 4 |
| Detailed Income and Expenditure Account | 5 |
| Detailed Statement of Financial Position | 6 |
Cromford Steam Rally Society
Income Statement for the Year Ended 31 December 2023
| TURNOVER Other income Cost of raw materials and consumables Other charges Taxation DEFICIT |
31.12.23 £ 70,987 650 (56,508) (38,909) - (23,780) |
31.12.22 £ 114,504 5 (56,210) (58,650) 3 (348) |
|---|---|---|
Page 1
Cromford Steam Rally Society (Registered number: 03961709)
Statement of Financial Position 31 December 2023
| 31.12.23 | 31.12.22 | |
|---|---|---|
| £ | £ | |
| CURRENT ASSETS | 78,047 | 99,995 |
| CREDITORS | ||
| Amounts falling due within one year | (15,280) | (13,448) |
| NET CURRENT ASSETS | 62,767 | 86,547 |
| TOTAL ASSETS LESS CURRENT | ||
| LIABILITIES | 62,767 | 86,547 |
| RESERVES | 62,767 | 86,547 |
NOTES TO THE FINANCIAL STATEMENTS
1. STATUTORY INFORMATION
Cromford Steam Rally Society is a private company, limited by guarantee, registered in England and Wales. The company's registered number and registered office address are as below:
Registered number: 03961709
Registered office: 30 Gallery Lane Holymoorside Chesterfield Derbyshire S42 7ES
2. AVERAGE NUMBER OF EMPLOYEES
The average number of employees during the year was NIL (2022 - NIL).
3. GAINING CHARITABLE STATUS
The society attained charitable status on the 28th October 2022. Registered charity reference Cromford Steam Rally Society (1200848).
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for:
-
(a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
continued...
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Cromford Steam Rally Society (Registered number: 03961709)
Statement of Financial Position - continued 31 December 2023
The financial statements have been prepared in accordance with the micro-entity provisions.
The financial statements were approved by the Board of Directors and authorised for issue on 30 September 2024 and were signed on its behalf by:
R J Whittle - Director
D L Mellor - Director
G W Wright - Director
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Cromford Steam Rally Society
Report of the Accountants to the Directors of Cromford Steam Rally Society
As described on the Statement of Financial Position you are responsible for the preparation of the financial statements for the year ended 31 December 2023 set out on pages one to three and you consider that the company is exempt from an audit.
In accordance with your instructions, we have compiled these unaudited financial statements in order to assist you to fulfil your statutory responsibilities, from the accounting records and information and explanations supplied to us.
Hawson Jefferies Suite 4 164-170 Queens Road Sheffield South Yorkshire S2 4DH
Date: .............................................
This page does not form part of the statutory financial statements
Page 4
Cromford Steam Rally Society
Detailed Income and Expenditure Account for the Year Ended 31 December 2023
| Turnover Ticket Sales Advertising Catering rights & stalls Sundry income Camping Sponsors Programme & memorabilia sales Cost of sales Exhibitor & entertainment fees Equipment hire Exhibitors fuel Branded memorabilia GROSS SURPLUS Other income Bank interest received Expenditure Site fee & service costs Insurance Post, stationery & printing Advertising Licences and subscriptions Repairs and renewals Sundry expenses Accountancy Legal fees Donations Finance costs Bank charges NET DEFICIT |
31.12.23 £ 7,800 1,345 10,948 42,924 5,280 2,650 40 14,105 28,751 10,809 2,843 21,864 1,963 1,278 7,517 985 3,118 616 888 - - |
£ 70,987 56,508 14,479 650 15,129 38,229 (23,100) 680 (23,780) |
31.12.22 £ 75,887 1,527 21,015 6,189 4,340 2,200 3,346 16,915 27,425 8,023 3,847 20,273 2,821 3,899 4,359 895 10,575 865 840 1,218 12,500 |
£ 114,504 56,210 58,294 5 58,299 58,245 54 405 (351) |
|---|---|---|---|---|
This page does not form part of the statutory financial statements
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Cromford Steam Rally Society
Detailed Statement of Financial Position for the Year Ended 31 December 2023
| 31.12.23 | 31.12.22 | |
|---|---|---|
| £ | £ | |
| CURRENT ASSETS | ||
| Prepayments | 1,234 | 1,080 |
| Bank deposit account | 72,562 | 89,450 |
| Bank account no. 1 | 2,564 | 4,601 |
| Paypal | 279 | 875 |
| Cash in hand | 1,408 | 3,989 |
| 78,047 | 99,995 | |
| CREDITORS | ||
| Amounts falling due within one year | ||
| Trade creditors | (14,392) | (12,500) |
| Corporation tax | - | (132) |
| Accrued expenses | (888) | (816) |
| (15,280) | (13,448) | |
| NET CURRENT ASSETS | 62,767 | 86,547 |
| TOTAL ASSETS LESS CURRENT | ||
| LIABILITIES | 62,767 | 86,547 |
| NET ASSETS | 62,767 | 86,547 |
| RESERVES | ||
| Income and expenditure account | 62,767 | 86,547 |
This page does not form part of the statutory financial statements
Page 6
Trustees Annual Report 2023 Cromford Steam Rally Society
[Type here]
Charity No: 1200848
Company No: 03961709
Contents
Section 1. Objectives and Activities
1.1 Objectives 1.2 Activities 1.3 Historical Demonstrations 1.4 Living History Displays 1.5 Encouraging Young People 1.6 Main Event Program 1.7 Payments for Exhibitors with specific importance 1.8 Admission Reduction Policy 1.9 Our Volunteers 1.10 Short Term Aims 1.11 Long Term Aims
Section 2. Achievements and Performance
2.1 Admission Increases
Section 3. Financial Review
3.1 Principal Funding 3.2 Reserve Funds
Section 4. Structure, Governance & Management
4.1 Appointment of Trustees/Directors
Section 5. Reference and Administrative Details
5.1 Trustees/Directors 5.2 Charity Management
Section 6. Custodian Trustees
Section 7. Further Information 7.1 Our History 7.2 Website and Contacts
Page 2-7
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Page 8-9
Page 8-9 Page 9 Page 10 Page 11 Page 11 Page 12
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Charity No: 1200848 Company No: 03961709
The Cromford Steam Rally Society
Report of the Trustees for the year ending 31[st] December 2023
The Trustees of the Cromford Steam Rally Society Charity present their annual report and accounts for the year ended 31[st] December 2023 and confirm they comply with the requirements of the Charities Act 2011, the Articles of Association and the Charities SORP (FRS 102). The trustees had regard to the Charity Commission’s guidance on public benefit. All operational decisions were for the benefit of the general public and the advancement of their education.
Secton 1. Objectves and Actvites
1.1 Objectives
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(1) To advance the education of the general public in the subjects of the manufacture, history, use and conservation of all types of vintage steam driven engines and vintage vehicles of every kind.
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(2) To further such other purposes as are exclusively charitable according to the laws of England and Wales as the trustees decide.
1.2 Activities
Cromford Steam Rally Society operates events on a biannual basis with the specific aim to advance the education of the general public in the subjects of manufacture, history and the use of conservation of all types of vintage steam driven engines and vintage vehicles of every kind. Our main event is Cromford Steam Rally, which takes place on the first weekend of August each year in Derbyshire. Our secondary event is the Road and Rail Gala at Peak Rail, Derbyshire. Primarily in this reporting period, our events aimed to provide informational displays of vintage vehicles which are complemented by historically accurate demonstrations within allocated areas. The charity faces a number of challenges which it attempts to face through strategic planning on a monthly basis.
British Weather is one of the greatest challenges posed in the current climate. Cromford Steam Rally Society hold reserve funds in order to permit the purchase of preventive materials such as ground cover in the event of adverse weather conditions. As part of our strategy to tackle this issue, we now carry an event specific insurance policy which covers us in the event of part or full cancellation. However, as with all insurance policy terms, a claim leads to a higher premium which further increases the challenge for future years. In 2023, we realised the true impact of adverse weather conditions, as we were forced to cancel the main event. This was as a direct result of heavy rainfall, leading to flooding and poor ground conditions.
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Charity No: 1200848 Company No: 03961709
Attracting young audiences is a challenge faced by many organisations of a similar nature to ours. Today’s culture, particularly amongst young people, does not promote outdoor activities such as ours in the same way that it once did. This presents a sustainability challenge for the Society, both in attracting audiences and members of the management committee to carry the society forward beyond our current members lifetimes. To combat this challenge, the Society constantly introduces new and innovative attractions in an effort to increase our appeal to the younger generation. The introduction of new fairground attractions and modern classic vehicles has helped in this effort for 2023. To introduce young members to the committee, the Society is working hard to build a training program for young people that will allow them to acquire the necessary skills to manage events such as ours. This program is set to be launched in late 2024 and will see young people join the society as apprentice members.
We strongly believe that the involvement of people of all ages in events such as ours is to the benefit of the public. Whilst our primary objective is to advance education, we believe that mental health and isolation issues are greatly improved by inclusion in events and activities such as ours. The community surrounding the society is inclusive of all and supportive of all generations and demographics.
As challenges present themselves, the committee and the directors/trustees are prepared to adapt in order to face them head on. With a history of over 50 years, the society is committed to sustaining a future and constantly improving our output.
1.3 Historical Demonstrations
Our working demonstrations have proven increasingly popular since their inception just 3 years ago. At our main event, we offer a large-scale working plant area in which vintage plant machinery is displayed in a working environment. These machines are put to work with a large viewing area to enable the public to observe and learn about their design and operation. When not in operation, owners are on hand to provide details and information on specific items as required.
Within our show arena, all other vehicles are displayed, mostly in a preserved condition. Steam Engines are displayed in full working order as they make their way around the arena and the public are guided through their vast history by our competent commentator. Motor vehicles, agricultural machinery and commercial vehicles are also displayed in the arena with full commentary and often working demonstrations. Educational commentary was provided at all times to give information on the history and background of our vehicles and displays.
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Charity No: 1200848 Company No: 03961709
1.4 Living History Displays
Living History groups are also in attendance, providing a live insight into the trials presented by the World Wars and the Victorian age. Within our Military area, living history groups portray the Land Army and Military encampments, providing educational talks and reenactment for the public. The Ragged Victorians mix amongst the crowd to provide live education and information on Victorian Life. Exhibitors are encouraged to display informative and educational materials alongside their vehicles and exhibitions to enable further learning across the event.
1.5 Encouraging Young People
To provide a sense of inclusion amongst young people, a quiz style treasure hunt competition was designed in 2022 to encourage youngsters to search for and digest the information provided within the displays and exhibits. This competition was planned to be introduced again for 2023 and was to be distributed on all entry gates. This offered educational value within its questions and subsequent answers. Had the event not suffered cancellation, returns including 100% correct answers were to be entered into a draw and 3 lucky winners chosen at random. Winners were to receive a scale model and merchandise from the Society following the main event. A number of attractions outside of our objectives were also planned in an effort to attract family visitors, including as many young people as possible. These attractions included a vintage fairground, displaying steam powered machinery and period fairground stalls. All of these plans will be reinstated for 2024 in an effort to achieve the goals of 2023. It is the intention of the Society to provide a training program for young people which will be developed and introduced over the next 12 months, with a launch expected by late 2024.
1.6 Main Event Program
Each year, we provide a professionally printed, A4 book at each of our main events that provides further information on all our exhibits. This includes their year of manufacture, make and model. This publication also assists in guiding our visitors around the event so that they can receive the maximum impact from our activities. This booklet is offered for sale at the low cost of £4.00 for the general public and free of charge to all exhibitors.
1.7 Payments for exhibitors with specific importance
To advance our educational output, Cromford Steam Rally Society engages the services of exhibitors with items that were deemed to have specific historical importance. These exhibits not only improve our educational output, but they also increase the interest from the general public in attending our event. These exhibits and their costings are listed below.
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Charity No: 1200848 Company No: 03961709
Steam Engines: £5,940.00 Fairground Organs: £1,070.00 Replica Spitfire: £1,875.00
1.8 Admission Reduction Policy
Our entry prices at the main event are set at £15.00 per adult, with our secondary event priced at just £10.00. We believe that this is affordable for most based on the events provided. To enable full inclusion of all, reductions in admission fees are permitted. Concession rates of £12.00 are offered for children aged 11-15 years and OAPs at our main event, whilst free entry was granted to care providers accompanying disabled persons and children aged 10 and under. All children are admitted free of charge at our secondary event. The following policy was applied when providing free admission to care providers accompanying disabled persons.
Disabled Care – Free Entry Policy
Care providers are permitted free entry to all events hosted by the Cromford Steam Rally Society when accompanying the disabled person for whom they provide care. The disabled person receiving care must pay the relevant entry fee in full. To claim free entry for a care provider, one item of proof must be provided from each of the following categories.
Category 1: Proof of Disability
One of the following items of proof must be presented to the gate staff upon arrival.
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Access Card
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DID Card
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Sunflower Lanyard
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Valid Blue Badge or Disabled Bus Pass
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Statement or letter on a medical professional’s letterhead
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Personal Independence Payment (PIP) Letter of Award
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Armed Forces Independence Payment (AFIP) Letter of Award
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Other relevant benefit Letter of Award
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Charity No: 1200848 Company No: 03961709
Category 2: Proof of Care
One of the following items of proof must be presented to the gate staff upon arrival.
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Carers Card
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Carers Allowance / Carers Credit Letter of Award
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Disability Living Allowance (DLA) Letter of Award
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Attendance Allowance (AA) Letter of Award
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Professional Carer Identification Card
If either party is unable to provide one item of accepted documentation from category 1 and 2, relevant fees must be paid in full by both parties prior to entry.
1.9 Our volunteers
Our organisation requires a vast number of volunteers to enable our events to operate successfully. Wherever possible, organisations that align with our values are chosen, particularly those that feature the advancement of Young People. Scout organisations feature heavily within our volunteer base and their members are located in various areas across the site. We endeavor, wherever possible, to encourage our volunteers to take an interest in our objectives by providing them with the opportunity to experience the educational benefits of our events. It is our intention to extend our volunteer base further for 2024 as we invite more like-minded organisations to join us at our events. In return for services provided by our volunteer organisations, we make the following payments:
Stewards 1[st] Loscoe Scout Group £1,050.00 Assistance with public car parking, litter picking, arena marshalling and general site help. Price reduced due to cancellation of event.
Admission Stewards 1[st] Holymoorside Scout Group £ 400.00 Public entry gate ticket sales and information distribution. Price reduced due to cancellation of event.
Stewards Various General site assistance and information distribution
£ 475.00
1.10 Short Term Aims
- Within the next 12-month period, the charity aims to produce a comprehensive training program which will offer new and exciting opportunities to young people. Members will enroll in a structured program of training designed to teach young people the fundamentals of heritage and the necessary skills to manage events such as ours. Whilst this project is in its early stages, we expect to be able to offer external certification to compliment the program within its second year. Several young people have demonstrated an interest in
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Charity No: 1200848 Company No: 03961709
taking part in this program and we anticipate a launch date of November 2024, which will be reported on within our next report.
- The charity is also committed to development and improvement for the benefit of the public and the advancement of education in line with its legal objectives. As such, the charity will endeavor to review its operations comprehensively to identify areas for improvement and change. With this aim in mind, the committee will look for new and innovative ways to encourage further growth by the next reporting period.
1.11 Long Term Aims
- The charity will begin work on a project to purchase our own heritage steam vehicle. This project is expected to take several years to complete, whilst no start or end dates have yet been fixed. This project will see Cromford Steam Rally Society achieve grant funding to work alongside funds raised at our biannual events. It is our long-term aim to purchase a steam roller that would otherwise be lost eternally. The charity will raise funds to make the initial purchase, followed by a substantial preservation project to fully restore and preserve the engine. Once purchased and restored, the engine will become a key part of our educational output, providing workshops and open days to learn about steam, its mechanics and its importance in history. The following is an approximate prediction of the expected timescale for the project.
Purchase of a steam roller January 2025
Restoration begins February 2025
Restoration Completion January 2026
Educational Workshops begin February 2026
Once completed, this project will require regular maintenance but should remain a feature of our organisation for its lifetime. Setting Cromford Steam Rally Society apart from other organisations of a similar nature, being the first and only organisation to attempt such a project.
- The charity will commit its long-term efforts toward the sustainability of the organisation. This will take several forms and will see the society gain new membership, able to continue our work into the future. Part of this long-term aim will be to develop reserves to offer further benefit and educational opportunities for all.
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Charity No: 1200848 Company No: 03961709
Secton 2. Achievements and Performance
The Cromford Steam Rally is our main event each year and has undergone major redesign and growth in the past 12 months. The site redesign has permitted expansion into neighboring property which in turn has seen growth in our exhibitor numbers from 700 to over 1000. This increase has seen new sections introduced such as modern classic cars and working trucks, further increasing our attractiveness to audiences not previously found at our events. In terms of General Public admission, 2023 saw a full cancellation and therefore no admissions were taken. As immense growth was expected for 2023, we expect to see this increase at the 2024 event.
Our secondary event realised growth in all aspects, returning record attendance from both visitors and exhibitors. Expansion potential at this event is considerably less than that of our main event, but this is our secondary event and is smaller scale by design. Cromford Steam Rally Society is now performing at a level that exceeds any other year from both a profit and organisational perspective.
We believe that the increase in exhibits and attractions is a key reason for our success, but also the development of a family friendly environment in all aspects. The committee has worked tirelessly over the past 12 months to develop events that attract a wide range of demographics, mainly targeting our efforts toward young families and groups that would not usually attend. Our advertising on both social media and other outlets has dramatically improved, reaching over 12,000 people on Facebook alone. Whilst it is difficult to measure the success exactly, we believe that the percentage increase in admission at our events since 2022/2023 demonstrates our success.
2.1 Admission Increases for 2024
Main Event – Cromford Steam Rally
Public Admission 2022: 6,892 Record Year Public Admission 2023: 0 Cancellation due to weather
Secondary Event - Road and Rail Gala
(New event introduced in 2022)
Public Admission 2022: 100 Public Admission 2023: 285 185% Increase
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Charity No: 1200848 Company No: 03961709
Based on the above, the trustees predict growth of up to 50% on that of our last operational year (2022) for 2024 at the Cromford Steam Rally. It is difficult to predict the growth of our Road and Rail Gala as it is a relatively new concern. However, with expansions in consideration for 2024, we expect to see growth in line with that of 2023.
Secton 3. Financial Review
The financial period for Cromford Steam Rally is 1[st] January – 31[st] December. The current financial position of Cromford Steam Rally Society at the end of the reporting period is as follows:
Total funds held
£ 78,047.00
These funds are held as follows: -
Current Account £ 2,564.00 Interest Account £ 72,562.00 Pay Pal Account £ 279.00 Cash in Hand £ 1,408.00 Pre Payments £ 1,234.00
3.1 Principal Funding
The Society takes it’s principal funding from bi-annual events as follows: Cromford Steam Rally & Peak Rail Events
| Ticket Sales | £ 7,800.00 |
|---|---|
| Advertsing | £ 1,345.00 |
| Catering & Stalls | £ 10,948.00 |
| Sundry Income | £ 42,924.00 |
| Camping | £ 5,280.00 |
| Sponsors | £ 2,650.00 |
| Program & Memorabilia | £ 40.00 |
| Bank Interest Payments | £ 650.00 |
| Total Income for reportng period | £ 71,637.00 |
| Total Expenditure for reportng period | £ 95,417.00 |
| Operatng Balance for reportng period | -£ 23,780.00 |
2023 saw a cancellation of the main event (Cromford Steam Rally), resulting in operating losses of £23,780.00. Reserve funds cover this shortfall and ensure the future of the Society for 2024 and beyond. The Society has no financial commitments at the end of this reporting period.
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Charity No: 1200848 Company No: 03961709
3.2 Reserve Funds
Cromford Steam Rally Society has a long-established policy to hold reserve funds equal to 2 x the average costs of the previous 5 main events (Cromford Steam Rally).
This is because of risks identified by the trustees and those realised in 2023. This policy is deemed necessary as a preventative measure, as Cromford Steam Rally Society events are primarily held outdoors on agricultural grounds. Therefore, each event is potentially subject so severe interruptions and subsequent unexpected costs due to adverse weather. Holding reserve funds to this amount assures continuity and sustainability in the face of adversity presented by the British climate.
Currently, the charity does not hold the full amount of reserve funds required by the afore mentioned policy. The charity will therefore continue to hold a percentage of the profits from each event until the reserve fund is met. This percentage will be set each year based on profit/loss and determined by the management committee and trustees collectively. The following is a calculation of the reserve funds:
Total Expense Last Five Years
| Total Expense Last Five Years | ||
|---|---|---|
| 2023 | £ 95,957.74 | |
| 2022 | £103,980.00 | |
| 2021 | £ 91,959.66 | |
| 2019 | £ 67,574.70 | |
| 2018 | £ 72,453.51 | |
| Total | £431,925.61 | |
| 5 year Average | £ 86,385.12 | |
| 5 year Average x 2 | £172,770.24 | |
| Current Funds Total | £ 76,812.85 | |
| +/- Target Reserve Funds | - | £ 95,957.39 |
Based on these figures, Cromford Steam Rally Society will continue to build on reserve funds to rectify the current shortfall.
The Trustees have no doubt or uncertainty regarding the charity’s ability to continue as a going concern based on the figures presented above and within our attached accounts. Cromford Steam Rally Society has no subsidiary undertakings and holds no funds in deficit.
Secton 4. Structure, Governance and Management
The Cromford Steam Rally Society is a Company Limited by Guarantee (Company Number: 03961709) and is governed by Articles of Association. The procedure for the appointment of Trustees, otherwise known as Directors, is set out within these Articles as follows.
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Charity No: 1200848
Company No: 03961709
4.1 Appointment of Directors/Trustees
Eligibility to be appointed a director
20 (1) The minimum number of directors shall be 3 but (unless otherwise determined by ordinary resolution) shall not be subject to any maximum.
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(2) A director must be a natural person aged 18 years or older.
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(3) No one may be appointed a director if he would be disqualified from acting under the provisions of article 22.
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(4) A director may not appoint an alternate director or anyone to act on his behalf at meetings of the directors.
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(5) No person may be appointed a director unless he is a member of the charity.
Methods of appointing directors
21(1) Any person who is willing to act as a director, and is permitted by law and these articles to do so, may, subject to articles 21(2)-(5), be appointed to be a director—
-
(a) by ordinary resolution (on initial appointment or subsequently) passed by at least two thirds of those members who vote at the relevant meeting or who respond to the relevant written resolution]; or
-
(b) by a decision of the directors (on initial appointment);
OR
(b) a decision of the directors in which there is an affirmative vote by at least two thirds of the directors in office (on initial appointment);
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(2) A director appointed by a decision of the directors shall cease to hold office on the first anniversary of his appointment and may only be re-appointed by ordinary resolution.
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(3) No person shall be appointed or re-appointed as a director by ordinary resolution unless recommended for election or re-election by the directors.
first directors shall be the subscribers to the memorandum and shall be those persons notified to Companies House as the first directors.
Secton 5. Reference and Administratve Details
The registered name of the charity is Cromford Steam Rally Society .
The registered Charity Number is 03961709 and the Company Number is 1200848 Registered Company Office Address:
30 Gallery Lane Holymoorside, Chesterfield Derbyshire, England S42 7ES
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Charity No: 1200848 Company No: 03961709
5.1 Trustees/Directors
Mr Graham William Wright Director/Trustee 30, Gallery Lane, Holymoorside, Chesterfield, Derbyshire, England, S42 7ES
Mr Richard John Whittle Director/Trustee 25 Hallfieldgate Lane, Shirland, Alfreton, Derbyshire, England, DE55 6AA
Mr Darren Lee Mellor Director/Trustee 17 Holbrook Road, Belper, Derbyshire, England, DE56 1PA
The charity does not own any property for which title holders are required
5.2 Charity Management
The charity and it’s operations are managed by a committee of members as follows.
Management
Chairman/Site Manager/Director Company Secretary Treasurer/Trustee Assistant Site Manager Trustee/Printing
Mr G W Wright Mr A Whittle Mr R J Whittle Mr N Goodwin Mr D L Mellor
Committee
Large Steam Secretary Mr N Daws Miniature Steam Secretary Mr A Daws Bygones Secretaries Mr & Mrs M Bonser Commercials/Military Secretary Mr T Mellor Working Plant Secretary Mr G W Wright Commentator Mr D Whittle Fairground/Organ Secretary Mr A Huggins Catering Secretary Mr A Huggins Trade Secretary Mr M Cheetham Stationary Engines Secretary Mr R Day Public Camping Secretary Mrs G Day Motorcycle Secretary Mr D Hazlewood Tractor Secretary Mr M Topley Classic/Vintage Car Secretary Mr G Waller Model Secretary Mr K Ogden Craft Secretary Mrs S Shardlow Marketing Secretary Mr S Key Advertising Secretary Mr N Whiting
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Charity No: 1200848 Company No: 03961709
Social Media Secretary Miss E Corker Honorary President Mr K Bowmer Honorary Life Member Mr I Parkin
Secton 6. Custodian Trustees
The charity has no funds held in trust and therefore is not a Custodian Trustee. None of our Trustees/Directors are custodians of any funds and therefore, the Charity has no Custodian Trustees.
Secton 7. Further Informaton
7.1 Our History
On the first weekend in August 1970, a small group of enthusiasts gathered in the historic village of Cromford to enjoy their veteran machines, lovingly preserved and restored. They probably had no idea that their little gathering would grow into one of the great annual events in the North Midlands: The Cromford Steam Rally.
Within a couple of years of that modest beginning, the gathering grew into a much larger celebration of a bygone age. As well as the steam engines, always the main attraction, old cars and lorries joined in, tractor enthusiasts added a fine array of farming machines and stationary engines, motorcycles, rural crafts, models and miniature steam engines added extra dimensions. Soon, thousands of people were coming from far and wide to enjoy this unique panorama of nostalgia and entertainment that Cromford Steam Rally provided. It is estimated that in the intervening years something like half a million people have passed through the gates of the rally field.
Since that first modest gathering in 1970, many things have changed, not least the cost and difficulty of restoring and preserving the ancient machines at the heart of our rally, yet the numbers and quality of the rally exhibits are greater than ever before.
Cromford Steam Rally Society became a registered charity in October 2023. This momentous change altered the basic structure of the organisation, redirecting our aims whilst maintaining our original ethos.
7.2 Website and Contacts
www.cromfordsteamrally.co.uk
For more information and enquiries please contact one of the following:
Tel Chairman: 07971 525162 Tel Company Secretary: 07814 566442
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