## **Trustees Annual Report** 2024 **A Better Fit – School Uniform Donation** Brachdy House 50 Brachdy Road Rumney Cardiff CF3 3BG Charity Number 1200842 ## Trustees’ Annual Report for the Year Ended 1 January 2025 ## Charitable Objectives The objects of the CIO are to: 1. Promote the benefit of the inhabitants of the area of benefit, without distinction of sex, sexual orientation, age, disability, nationality, race, or political, religious or other opinions, by bringing together residents, statutory authorities, and voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of health, social and mental welfare—with the goal of improving quality of life and job prospects. 2. Establish and manage a school uniform and clothing donation, collection, and distribution network (independently or in cooperation with other bodies), involving residents in all aspects of its operation, to build capacity and community engagement. 3. Promote other charitable purposes as may from time to time be determined. The Charity remains non-party political and non-sectarian. The area of benefit includes Cardiff and the Vale of Glamorgan. ## Review of the Year: Objectives and Achievements During the year ending 1 January 2025, A Better Fit – School Uniform Donation continued to provide vital support to families with children aged 2 to 18. Our aim remains to ensure that every child can participate fully in school life without the stigma of inadequate clothing. - We now supply uniforms for every school in Cardiff, including sought-after items such as PE kits. - Our range of donated items has expanded to meet the growing needs of families facing financial hardship. - We have partnered with all Cardiff Council Hubs, installing collection bins for public donations and organising regular pop-up events during school holidays to make uniforms accessible to those unable to visit our premises. - We have built strong partnerships with schools across Cardiff, enabling direct referrals and discreet uniform distribution to families in need. - We continue to receive referrals from social services, Cardiff Council, the Job Centre, and local support workers, demonstrating the trust and value placed in our service. Our volunteer base has grown significantly. Volunteers remain central to our success, contributing countless hours to sorting, organising, and distributing clothing. Their dedication enables us to meet the increasing demand across the region. 2 | P a g e ## Financial Review Our finances are managed via an Excel-based accounting system, tracking income, expenditure, and any restricted funds from grants or donations. The financial year resulted in a modest surplus, reflecting prudent management and ongoing community support. This year, our focus was on increasing donations to meet the rising demand for uniforms. Looking forward, we are actively fundraising for additional storage and sorting facilities to accommodate our growing stock and ensure we can continue to meet community needs efficiently. ## Risk Management The Trustees actively assess and manage risks to ensure the safety, sustainability, and integrity of the charity’s operations. - Public liability, employer’s liability, and contents insurance - Enhanced DBS checks for all trustees and CRB checks for volunteers working with children and vulnerable people. - Comprehensive risk assessments for all activities - ICO registration and data protection training to ensure compliance with GDPR. ## Statement of Trustees’ Responsibilities Charity law requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity’s financial activities and position. In preparing the accounts, the trustees must: - Select and apply suitable accounting policies consistently; - Make reasonable and prudent estimates; - Prepare the accounts on a going-concern basis unless there is evidence to the contrary. The trustees are responsible for maintaining adequate accounting records, safeguarding the charity’s assets, and taking reasonable steps to prevent and detect fraud and other irregularities. The trustees confirm that the accounts comply with current statutory requirements and the charity’s governing document. Report approved by the Trustees on 30 October 2025 and signed on their behalf by: Kathryn Wakeham Treasurer 3 | P a g e ## Income Statement **A Better Fit School Uniform Donation 27/10/2022 to 01/01/2024** **----- Start of picture text -----**
Unrestricted Funds Restricted Funds Total Funds Notes
Revenue
Income from Charitable Activities
Cash For Clothes - - -
Amazon Donation - - -
Misc Donations 425 - 425
Other Income - - -
Grants/Funding - -
Net Income 425 - 425
Cost of Goods Sold
Stock - - -
Packaging - - -
Cost of Goods Sold - - -
Gross Profit (Loss) 425 - 425
Expenses
Advertising - - -
Dues and Subscriptions - - -
Insurance 137 - 137
Legal and Professional Fees - - -
Licenses and Fees - - -
Health & Safety - - -
Miscellaneous - - -
Charitble Activities - - -
Office Expense - - -
Postage - - -
Repairs and Maintenance - - -
Cleaning Supplies 60 - 60
Telephone 180 - 180
Travel - - -
Rental Exp - - -
Total Expenses 377 - 377
Net Operating Income 48 - 48
Other Income
- - -
- - -
Total Other Income - - -
Net Income (Loss) 48 - 48
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