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2025-10-31-accounts

The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

– THE CECIL HEPWORTH PLAYHOUSE THEATRE FOR THE COMMUNITY HE (T CHPTC)

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

The Cecil Hepworth Playhouse - Theatre for the Community

CONTENTS Reference and Administrative details ..................................................................................... 2 Trustees’ & Directors’ overview and thanks ............................................................................ 4 Trustees' & Directors’ Report for the Year Ended 31 October 2025 ................................... 6 Strategic Report ............................................................................................................................ 9 Achievement and Performance ........................................................................................... 9 Financial Review ......................................................................................................................... 12 Overview .................................................................................................................................. 12 Principal risks and uncertainties ........................................................................................... 12 Principle Risks and Responses .............................................................................................. 13 Principle Risks and Responses continued…, ..................................................................... 14 Reserves Policy ........................................................................................................................ 15 Future Plans .............................................................................................................................. 16 Structure, Governance and Management .......................................................................... 18 Statement of Trustees' responsibilities ................................................................................. 19 Independent Examiner's Report to the trustees of The Cecil Hepworth Playhouse - Theatre For The Community ..................................................................................................... 20 Statement of Financial Activities: For the period ending 31st October 2025 ........... 21 Summary Income and Expenditure Account: For the period ending 31st October 2025 ........................................................................................................................................... 22 Balance Sheet: at 31st October 2025 ............................................................................... 23 Notes to the Accounts .......................................................................................................... 25

REFERENCE AND ADMINISTRATIVE DETAILS

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

The Cecil Hepworth Playhouse – Theatre for the Community (The CHPTC) is a CIO registered in England & Wales.

Charity No 1200829
Company No CE030533
Reg Office 6 Weyside Close, Byfleet, Surrey, KT14 7DF
Operational Address The Cecil Hepworth Playhouse. Hepworth Way, Walton-on-
Thames, Surrey. KT12 1AU
Trustees Trustees who are also directors under company law, who
served during the year and up to the date of this report
were as follows:
Janet Turner (Chair) (for the avoidance of confusion this is
not Cllr Janet Turner)
Jenny-Theresa Jones (Secretary)
Louise Tait (Treasurer)
Christopher Punch
Bankers Metro Bank
One Southampton Row
London
WC1B 5HA
Independent Examiners Andrew Cox FCA
23, Meadowside
Walton-on-Thames
Surrey
KT12 3CS

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

TRUSTEES’ & DIRECTORS’ OVERVIEW AND THANKS

Our third year as ‘The Cecil Hepworth Playhouse – Theatre for the Community’ is complete.

The Trustees are pleased to report that we continue to see the growth in use and financial sustainability that we are aiming for.

Consolidation and testing, of both ideas and processes, continues. At times challenging - but always rewarding.

The Cecil Hepworth Playhouse continues to be home to many community societies and groups and we are thrilled to have new users and audience members throughout the year. We continue to be amazed at the quality of the produced shows, plays, pantos, Gilbert and Sullivan, dance, film festivals, youth theatre and more.

The Playhouse is such a valuable community facility on so many levels:

It is a social hub, a place to improve our mental and physical health, it protects and continues our culture, it teaches us our history and helps us to tell our stories, it gives many of us a career path - whether in acting, directing, lighting, sound, costumes, scenery, producing, managing - and, for many people,

“it is, quite simply, a reason to get out of bed and embrace life”.

We must say a heartfelt thank you to the Cecil Hepworth Playhouse family:-

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

The CHP is a remarkable place. It truly lives in so many people’s hearts, and we are privileged to be its custodians.

The Trustees & Directors

Nov 2024 - Oct 2025

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

TRUSTEES' & DIRECTORS’ REPORT FOR THE YEAR ENDED 31 OCTOBER 2025

The Trustees of the Cecil Hepworth Playhouse – Theatre for the Community are also the Directors of the Company. The term Trustee/s of the Charity should also be taken as meaning Directors of the Company. Herein, the Trustees present their report with the financial statements of the organisation for the year ended 31 October 2025.

The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), and the Companies Act 2006. Where necessary, the statement of financial activities (SoFA) are adapted to meet the requirements of company law.

OBJECTIVES AND ACTIVITIES

OBJECTIVES

The Objectives of the Cecil Hepworth Playhouse – Theatre for the Community are:-

  1. The provision and maintenance of a theatre and hall space for the use of the inhabitants of the communities surrounding The Cecil Hepworth Playhouse, including Elmbridge, Spelthorne, Runnymede, Woking, Guildford, Mole Valley, and neighbourhood, without distinction of political, religious or other opinions, including use for:

  2. (a) meetings, lectures and classes, and

  3. (b) other forms of recreation and leisure-time occupation,

with the object of improving the conditions of life for the public.

  1. To promote public appreciation of the arts, such as in theatrical arts, cinematic history and stagecraft - for public benefit and through the provisioning and management of a public space for the performance, development, and experience of the arts, more particularly (but not exclusively to) musical theatre, drama, dance, music, cinematic and other arts and activities.

  2. For the public benefit, to advance education in:

  3. i. the arts of stagecraft, including other aspects of theatre and theatre management;

  4. ii. the history and cultural heritage of the Cecil Hepworth Playhouse.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

ACTIVITIES FOR ACHIEVING OBJECTIVES

The Trustees confirm that they have had due regard to the guidance published by the Charity Commission on Public Benefit.

Whilst our primary function is as a Community Theatre, The Cecil Hepworth Playhouse is so much more than a building, or even a theatre. It offers a rare and valuable resource for the communities that surround it to come together with shared purpose and voice.

The CHPTC is community-led and volunteer-run. In the case of the theatre day to day management and service-delivery this is a huge commitment from volunteers and should not be under-estimated.

The CHPTC regularly goes out to seek feedback and guidance from the public to deliver a service based upon community and public needs.

As a Theatre available for Hire, the CHPTC actively promotes the asset of the Cecil Hepworth Playhouse, ensuring our communities – and prospective acts - are aware that it has a space to explore creativity, local history, and the arts. We provide a booking line for hirers and a variety of equipment and support is available.

At any age, for many people, the world is not always easy to negotiate.

CHPTC provides opportunities to ALL - through volunteering, skills sharing and through active participation - to come together, find common interest, friendship, and purpose. Through raising awareness of the history in our midst we improve the sense of local community.

The CHPTC supports the well-being of many groups and individuals by providing a safe place to perform, increase confidence, experience the arts, and develop socially.

The CHPTC is pleased to offer a growing number of opportunities to gain practical experience of performance, stagecraft, other aspects of theatre and theatre management. Through such opportunities the public benefits from improved capacity and skills - enabling more people to work, volunteer and participate more fully in our wider community and in society generally.

The provision of the Cecil Hepworth Playhouse as a space for the community available for performance art and for social interaction, along with workshops, talks, volunteering opportunities and other activities, provides the public with regular opportunities to take advantage of the many health, social and wellbeing improvements that come with “getting involved”.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

The CHPTC fields a strong presence at community events such as local summer fairs to promote:

By increasing the number and variety of performances being offered at the CHP we are offering our communities the opportunity to see and enjoy new experiences “on their doorstep” – and because of this we are continuing to see new audiences coming into the Playhouse, including people who rarely come to see performance arts.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

STRATEGIC REPORT

ACHIEVEMENT AND PERFORMANCE

Our third year as a charity has seen the steep ramp-up of FY2024 gently lower a notch in FY2025 as we have learned more and become even more efficient.

In FY2025 we started a three-year programme of upgrades and improvements to the building and facilities. (see below for more details).

We also opened the 12-month Centenary celebrations of the Cecil Hepworth Playhouse building being opened as a Theatre for the Community.

We continued to build relationships across the community. Raising the awareness of our existence and history amongst potential audiences, users, theatre groups and societies throughout Surrey.

FY2025 saw 8 new groups/performers/companies using the CHP for the first time.

More than 17,000 visits across the year!

Numbers from Nov 1st 2024 to October 31st 2025:

FY 2024 FY 2025 Quantitativemeasures
55 57 volunteers supported the CHP
79 118 performances took place
241 279 daystheTheatrewasinuse
19 25 local community groups used the
theatre–many multiple times
9 8 new user groups, companies and acts
4 6 fabulous celebrationsfor localpeople
12,787 17,344 number of visitors to the Playhouse

Centenary Celebrations

Amongst other things, our key celebration was our Mikado Project built around a 6- performance run of The Mikado in celebration of the first ever performance in The Cecil Hepworth Playhouse 100 years previously.

The Project delivered outreach to Nursery, Primary and Senior state schools.

Youngest children heard about Gilbert & Sullivan links to their hometown, and the story of The Mikado. They loved the names of characters, made their own fans, danced to selected songs and enjoyed pretending to be different characters.

Primary pupils were given more information on the history of G&S and links to their town. They heard songs, got a chance to sing and act in character. Teachers were amazed and impressed. At least one school is considering changing their “Our Town” sessions to include Arthur Sullivan and D’Oyly Carte.

Senior schools received a presentation on history of G&S/D’Oyly Carte and local connections. They enjoyed a performance from the cast of The Mikado, all of whom had volunteered their time to be involved. Cast members then took groups

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

separately to teach sections from songs in harmony lines. The students’ pure joy was marvellous to see, enthusiastically engaging in “battle of the harmonies” which followed. Everyone left on an enormous high.

We also developed a new history talk and workshop which, as well as being presented in schools, was adapted to be delivered to older audiences in the Playhouse and in Care Homes.

Local over 60’s groups were invited to come to the theatre for a presentation on the history of G&S, D’Oyly Carte, and links to the local area, they were then invited to stay to watch part of a live rehearsal of The Mikado. This proved to be a popular event and we had to repeat the evening to allow for more attendees to come. Many had not seen G&S before and were unaware of the history of the D’Oyly Carte Opera, and any links to our area.

We took cast members into care and retirement homes where the presentation was given, followed by singing - in costume - from the cast. There were past G&S singers in the audiences who enjoyed meeting the cast, and joining in the singing with gusto.

Overall, we were thrilled with the response to the Mikado Project which allowed younger and older people and other socially deprived groups in our community to discover and be inspired by what the Playhouse offers to them locally, local history, and by G&S – and to feel for themselves the joy of singing and a new appreciation of performance art, accessible and affordable, on their doorstep.

The icing on the cake was when the Show itself, performed by the Walton & Weybridge Amateur Operatic Society (including two of the CHPTC Trustees), was awarded an Accolade of Excellence from the National Operatic and Dramatic Association.

Survey from presentations/workshops

Quantitative measures YES NO
Has your level of interest in G&S performances increased as a result
of whatyou have heard and seen today?		 99% 1%
Haveyou ever attended a G&Sproduction? 54% 46%
Haveyou ever sungorperformed anyG&Syourself, before today? 35% 65%
Have you learned something new about the history of Walton on
Thames today?		 91% 9%
Are you now planning to attend the forthcoming performance of
The Mikado?		 75% 25%
Did you know this theatre was open and active before you were
invited?		 78% 22%
Haveyou visited the Cecil Hepworth Playhouse in thepast 10years? 58% 42%
Has this event addedjoytoyour day? 100% 0%

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

Upgrades and improvements

Audience area lighting: The auditorium had some very specific issues which we knew we would have to address as soon as we could. Old, inefficient, expensive to run, and obsolete lighting was causing patchy illumination with insufficient illumination at floor level to properly host exhibitions, consultation events etc. The house lights had frequent bulb failures requiring the use of tall ladders to replace them each time. And there had been no inner foyer lighting for several years.

Thankfully we were able to

Heating and staying warm. The ubiquitous boiler issues of old buildings reared their head when one of the two Playhouse boilers died. A considerable amount of expert research was done to explore potential efficiencies of using heat exchange and other green options. However, the age and “leakiness” of walls, original windows, 12 doorways to the outside world, and the importance of allowing a building of over 100 years, built in a high water-table area (at a time when “tanking” was not something anyone did) to breathe and be fully aired to prevent damp meant this was impractical and likely to cause too many longer-term issues.

As a result of expert recommendations a very efficient new boiler was installed, alongside improvements to the radiator systems and monitoring controls throughout the building. The Trustees have also ensured that the company used to supply gas for heating is using green resources as far as is possible. This does make things a little more expensive financially - but we are able to play an important part in reducing our carbon footprint.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

FINANCIAL REVIEW

The Trustees use QuickBooksPlus Online accounting software to generate regular reports and provide an up-to-date statement as to the financial position of the charity at any one time.

The Treasurer reports at each Trustee/Board meeting on the current financial position and highlights any potential issues for discussion.

OVERVIEW

For the year ending 31/10/2025 the charity received income totalling £112,979 (2024: £108,381) and incurred expenditure of 68,668 (2024: £60,528) resulting in a surplus of £44,311 which is carried forward for future use. £63,368 of expenditure was directly spent on the delivery of charitable activities, with the remaining £5,300 used to raise further funds for the furtherance of our charitable aims.

Income of £112,979 (2024: £108,381) included donations and grants totalling £52,917. Income from Charitable Activities totalled £45,929. The remainder of income, £14,133 came from income from investments, and activities undertaken to raise funds.

At the end of October 2025 the charity is showing restricted funds of £6,822 (2024: £4,224), and unrestricted funds of £109,632 of which £68,000 is designated to general reserves*; with an additional £27,846 designated to Internal Improvements, remaining designated Project Ignition funds of £3,786 and a further £10,000 for Technical (Stage/Screen) Equipment Fund.

*see reserves policy below for details

PRINCIPAL RISKS AND UNCERTAINTIES

A Risk Register has been developed and is reviewed on a regular basis – and at least quarterly. Risk Management includes the establishment of systems and procedures to mitigate those risks identified in the plan; the implementation of procedures designed to minimise any potential impact on the Charity should any of these risks materialise.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

PRINCIPLE RISKS AND RESPONSES

Risk: Over the medium / long-term, income does not grow to support our stated aims – threatening our charitable objects.

Response: Monthly financial reports are reviewed and any concerns raised by the Treasurer with the Trustee Board immediately. Our initial three-year budget plans continue to be reviewed and updated following charitable activities (FY2023-25), and this continues to be developed into a 3-5 year strategy. The strategy seeks to broaden and ensure diversification of income streams, whilst continuing to review what works so we can develop our model further.

Risk: Trustee Burn-out. This is a major risk for smaller charities, especially those which are entirely volunteer-led and day-to-day managed. Three of the four current Trustees are also working “day jobs” and this could lead to unsupportable pressures.

Response: The Trustees share responsibilities according to their key skills and experience. Trustees provide an open talking environment with each other and balance expectations with realism. Consideration is given to inviting more Trustees to join the Board - and non-Director roles now support the Trustees for those who do not wish to take on full Trustee/Board Director positions. The situation continues to be monitored constantly.

Risk: Rising prices across the board in the UK, especially fluctuating energy prices, and other external economic factors, could make it difficult to sustain operations and fulfil our obligations to suppliers and therefore, to service users.

Response: In mitigation, the Trustees negotiate all contracts carefully and focus on sensible cost projections and controls. Moving forward the Trustees are reviewing & developing forward budget planning and income projections for future years based on actual costs over FY24 & 25 (first full 24 months of trading) & experiential evidence.

Risk: Failure to increase/maintain income such that reserves put in place to provide a time buffer and ensure the future of the theatre, are not available.

Response: A Reserves Policy has been put in place. This is monitored annually and amended according to 12 month running costs. We work to maintain those reserve levels. Development of sustainable income streams is in constant development.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

PRINCIPLE RISKS AND RESPONSES CONTINUED…,

Risk: Being unable to attract and keep enough skilled people resources to implement charitable objectives and provide a thriving facility.

Response: This continues to be a major risk factor. Despite a narrative to the contrary, volunteering is not a free resource. With increasing complexity around volunteer recruitment, on-boarding and development, a good Volunteer Programme, such as we are working to provide, requires considerable time and focus. We continue to monitor this situation closely and expect, in due course, to actively identify a dedicated Volunteer Manager resource. In the meantime one Trustee has key oversight of this area and reports on developments/concerns.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

RESERVES POLICY

Reserves are needed to bridge the gap between the spending and receiving of income and to cover unplanned emergency repairs and other unexpected expenditure. Trustees considered the cost of covering ongoing costs should the theatre be forced to suspend its operations for a length of time. Trustees also considered the need to cover committed costs and services should grant or other income suddenly be withdrawn or reduced, as well as the need to give community users (many of whom are charities themselves) the time to find an alternative venue for performances and minimise potential for negative impact on these beneficiaries.

Given the nature of the theatre, the significant uptick of power requirements at certain points in the year when the theatre is in high use, and the considerable annual statutory testing and maintenance required by H&S legislation most of which falls due in the March-May timeframe, expenditure is “lumpy”. Additionally, sudden and unexpected costs tend to be high due to the age of the building and the necessary emphasis on safety of the public in a high traffic building.

The Trustees consider, therefore, that the ideal level of general reserves (designated) would be 12 months forward running cost. As of Oct 31st 2025 the Trustees reviewed the full year’s actual management of the facility and running costs: this equates to £68,668. It is likely, therefore, that the forward running costs from 1[st] Nov 2025 -31[st] Oct 2026 will be a minimum of £68,000.

Designated Reserves: £27,846 designated to Internal Improvements, remaining designated Project Ignition funds of £3,786 and a further £10,000 for Technical (Stage) Equipment Fund.

It is expected that designated reserves for Technical (Stage) Equipment Fund and Internal Improvements shown above will be spent out by the end of October 2026 in line with the end of the FY. NB: It is possible that delays to some Internal Improvements caused by requirements of planning and contractor engagement may mean the funding is not completely used.

The reserves level will be reviewed annually.

The Trustees are pleased to report that expenditures for the year have been firmly controlled, without compromising the provision of a quality facility. Combined with funds raised through trading, active fundraising, donations, and grants, this has put the charity in the position of being able to set aside appropriate reserves for the purposes outlined above.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

FUTURE PLANS

With the safety-net of general designated reserves, the Trustees feel they are now able to plan more ambitious activities to further our charitable objectives beyond the stability of the Playhouse facility.

In 2025-2026 the CHPTC plans to:

Invest further in a comprehensive marketing and PR strategy to further increase awareness of the theatre, the arts, and the opportunities offered.

Futures: In accordance with our objectives, the Trustees are discussing a potential future project which would be open to all, regardless of income, and bring together people with skills to share and desire to learn. Our focus would be to reach out to anyone who is feeling “left out” of life. This is in the very early stages of development, although a small pilot may take place in FY2025, funding allowing.

Technical (Stage/Screen) Equipment. The history of the Playhouse as the last remaining building of the famous Hepworth/Nettlefold/Walton Film Studios is such that bringing film to life once more in the building has become an important aim.

The Trustees have set aside £10,000 in designated reserves to prepare for a major screen and projection system to be installed. We do aim to secure funding support for this, although funding is likely to be provided only after the work has been completed - so we must find the initial investment to do the work.

Internal Improvements Fund .

As might be expected for a building of 100 years standing there are continual maintenance, decor and equipment updates required.

A crack in an internal wall now requires urgent attention to ensure safety and integrity. The Trustees are giving this urgent focus. Work is expected to be completed quickly and efficiently.

Given extremely high temperatures being reached in the auditorium and stage area during summer months it has become increasingly apparent that investigation, preparation and planning need to be done to provide a more ambient temperature for audiences and casts. Funding has been set aside to allow us to investigate options and start to build a fund to complete such works in the FY2027 time period.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

Continue to build our audience profile and numbers with a broadening range of performances in response to surveys and feedback from theatre visitors, and conversations with the general public.

Explore further partnerships with the community and other organisations.

Maintain a level of reserves to mitigate reliance on any single grantor or income stream such that we can meet our obligations and successfully expand CHPTC activities to meet our objects in the best ways possible for the benefit of our communities and of the public generally.

To explore and increase opportunities for self-sustainability.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

STRUCTURE, GOVERNANCE AND MANAGEMENT

GOVERNING DOCUMENT

The Cecil Hepworth Playhouse – Theatre for the Community is a Charity Incorporated Organisation (CIO) – and therefore a charity registered with the Charity Commission and a limited Company. It is controlled by its governing document, a CIO Foundation Constitution dated 27[th] October 2022.

ORGANISATIONAL STRUCTURE AND DECISION MAKING

As a Charitable Incorporated Organisation (CIO), the CHPTC has a specific legal structure and governance framework.

A board of Trustees of up to ten (currently four) members meet monthly with constant ongoing communications between meetings. The Board are responsible for the governance and management of the organisation. They have a legal and fiduciary duty to act in the best interests of the charity and its beneficiaries. The Board sets the strategic direction, oversees the financial affairs, and ensures the effective operation of the charity.

Apart from the first charity Trustees, every appointed trustee must be appointed for a term of three years by resolution passed at a properly convened meeting of the charity Trustees.

Any person retiring as a charity trustee is eligible for reappointment. However, a charity trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least one year.

Any natural person over the age of 18 may put themselves forward for consideration as a Trustee, provided they are not otherwise disqualified from acting as a charity trustee by virtue of sections 178-180 of the Charities Act 2011 (or any statutory reenactment or modification of that provision).

In selecting individuals for appointment, the charity Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Trustees will meet to consider and agree appointments of new Trustees based on the above characteristics; and will additionally consider any current board gaps in skills, knowledge and experience.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The Trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law, the Charities SORP.

Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of their incoming resources and application of resources, including their income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Group and the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

----- Start of picture text -----
...................................................... JA Turner 19/08/2026
(Chair of Trustees)
Date:
..................................................... LA Tait 19/08/2026
(Trustee and Treasurer)
----- End of picture text -----

Date:

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CECIL HEPWORTH PLAYHOUSE - THEATRE FOR THE COMMUNITY

I report to the charity trustees on my examination of the financial statements of The Cecil Hepworth Playhouse - Theatre for the Community for the period ended 31 October 2025.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act). Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Signature_______ Address
Name Date
19/08/2026		 
Andy Cox

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

STATEMENT OF FINANCIAL ACTIVITIES: FOR THE PERIOD ENDING 31ST OCTOBER 2025

Income from:
Note
Donations and Legacies
3
Charitable activities
4
Other Trading activities for raising
funds
5
Investments
6
Total

Expenditure on:
Raising Funds
7
Charitable activities
8
Total

Net income
9

Transfers between funds
Net income before other
gains/losses

Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds carried forward		 Unrestricted
Funds 2025
Restricted
Funds
2025
Total
Funds
2025
Total
Funds
2024
£
£
£
£
41,482
11,435
52,917
48,855
45,961
(32)
45,929
48,102
12,551
109
12,660
10,647
1,473
-
1,473
788
101,467
11,512
112,980
108,381
5,271
30
5,300
4,953
60,148
8,520
68,668
55,574
65,419
8,550
73,968
60,527
36,049 2,963
39,011
43,864
-
-
-
-
36,049
2,963
39,011
43,864
-
-
-
-
36,049
2,963
39,011
43,864
36,049
2,963
39,011
43,864

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

SUMMARY INCOME AND EXPENDITURE ACCOUNT: FOR THE PERIOD ENDING 31ST OCTOBER 2025

Income
Interest and investment income
Gross income for the period
Expenditure
Total expenditure for the period
Net income before tax for the period
Net income for the period		 2025
2024
£
£
111,507
107,593
1,473
788
112,980
108,381
73,968
60,528
73,968
60,528
39,011
47,854
39,011
47,854

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

BALANCE SHEET: AT 31ST OCTOBER 2025

Company No. CE0300533 Note Total Funds
2025		 Total Funds
2024
Current Assets
Debtors 11 11,667 4,636
Cash in bank and at hand 157,184 134,547
Total 168,851 139,183
Creditors:amount falling due within 1
year		 12 (28,547) (39,201)
Net current assets 140,304 99,982
Total assets less current liabilities 140,304 99,982
Net assets excluding pension asset or
liability		 140,304 99,982
Total net assets 140,304 99,982
The funds of the charity
Restricted funds 13
Restricted income funds 7,154 4,224
Total 7,154 4,224
Unrestricted funds 13
General funds 21,250 21,982
Designated Reserve funds 111,900 73,776
133,150 95,758
Reserves 13
Total funds carried forward 140,304 99,982

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the period ended 31 October 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on DATE And signed on its behalf by:

L.A Tait Trustee Date

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

NOTES TO THE ACCOUNTS

1 Accounting Policies

Basis of Preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1

January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Fund Accounting

Unrestricted Funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated Funds Unrestricted funds earmarked by the trustees for specified purposes. Restricted Funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.

Income

Income
Recognition of income Income is included in the Statement of Financial Activities
(SoFA) when the charity becomes entitled to, and virtually
certain to receive, the income and the amount of the income
can be measured with sufficient reliability.
Income with related Where income has related expenditure the income and
expenditure related expenditure is
reported gross in the SoFA.
Donations and Voluntary income received by way of grants, donations and
legacies gifts is included in the the SoFA when receivable and only
when the Charity has unconditional entitlement to the income.
Volunteer time The value of any volunteer help received is not included in the
accounts.
Expenditure
Recognition of Expenditure is recognised on an accrual’s basis. Expenditure
expenditure includes any VAT which cannot be fully recovered, and is
reported as part of the expenditure to which it relates.
Expenditure on Costs associated with attracting voluntary income, fundraising
raising funds trading costs and investment management costs.
Expenditure on Costs incurred by the Charity in the delivery of its activities and
charitable activities services in the furtherance of its objects, including the making
of grants and governance costs. No Trustee or Volunteer
expenses were paid in the year.
Governance costs Costs associated with meeting constitutional and statutory
requirements of the Charity, including any audit/independent
examination fees, costs linked to the strategic management of
the Charity, together with a share of other administration costs.
Other expenditure Support costs not allocated to a particular activity.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

Taxation Trade and other debtors

Cash and cash equivalents

Trade and other creditors

2 Company Status

Exempt from corporation tax on charitable activities. Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts.

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

The company is a private company limited by guarantee and consequently does not have share capital.

3
Income from donations and
legacies
Donations
Trusts and Foundations
Government and LA Grants
4
Income from charitable
activities
Operation of Theatre
In-House Productions - Provision
of new shows
5
Income from other trading
activities for raising funds
Lottery Income
Bar and Refreshments		 Unrestricted
2025
Restricted
2025
Total 2025
Total 2024
£
£
£
£
3,671
-
3,671
10,079
-
4,441
4,441
4,776
37,812
6,994
44,806
30,000
41,483
11,435
52,917
44,855
Unrestricted
2025
Restricted
2025
Total 2025
Total 2024
£
£
£
£
45,961
-
45,961
47,410
-
(31)
(31)
692
45,961
(31)
45,929
48,102
Unrestricted
2025
Restricted
2025
Total 2025
Total 2024
£
£
£
£
860
-
860
366
220
-
220
-
11,471
109
11,580
10,281
12,551
109
12,660
10,647

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

6
Income from investments
Bank interest
7
Expenditure on raising
funds
Cost of raising funds (see
detailed below)

7
Cost of raising funds
(detailed)
Advertising/promotional
Bar and Refreshments stocks
purchased
Bar Consumables
Fundraising Event Cost
Go Fund Me/Give a Little Fees
Licensing - Alcohol
Meeting Cost – discussion re
Heritage day
Sum-up Fees
Lotteries
TOTAL Costs of raising funds
(detailed)

8
Expenditure on
Charitable Activities
Charitable Activities Costs:
Activities Costs (see detailed
below)
Support Costs (see detailed
below)
Governance (detail
immediately below)
TOTAL
TOTAL Expenditure including
Costs of Raising Funds		 Unrestricted
2025
Restricted 2025
Total 2025
Total 2024
£
£
£
£
1,473
-
1,473
788
1,473
-
1,473
788
Unrestricted
2025
Restricted 2025
Total 2025
Total 2024
£
£
£
£
5,271
30
5,300
4,954
5,271
30
5,300
4,954
Unrestricted
2025
Restricted 2025
Total 2025
Total 2024
204
-
204
41
4,101
-
4,101
4,553
14
-
14
39
493
-
493
-
36
-
36
2
201
-
201
180
-
-
-
11
222
30
252
128
-
-
-
-
5,271
30
5,300
4,954
Unrestricted
2025
Restricted 2025
Total 2025
Total 2024
35,388
20,831
56,219
49,596
6,803
-
6,803
5,732
346
-
346
245
42,537
20,831
63,368
55,573
60,148
8,520
68,668
60,527

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

Detail on Charitable Activities
Expenditure		 Unrestricted
2025		 Unrestricted
2025		 Restricted 2025 Total 2025 Total 2024
Governance Costs – charitable
activities (detailed):
Audit & Accountancy fees*
Independent Examiner & accountancy
support provided pro bono - - - -
Legal and professional fees - - - -
Quickbooks fees 346 - 346 245
TOTAL Expenditure on
Governance– Charitable 346 - 346 245
activity
Activities Costs – charitable activities (detailed):
Advertising/Promotional -46 111 65 1,116
Awareness and Community
event		 203 - 203 816
Building consumables 66 - 66 837
Building controls/CCTV 967 - 967 357
Caretaker Services 3,567 - 3,567 2,505
Cleaning and Sanitary
Consumables		 748 - 748 707
Equipment Servicing - - - 1,186
Heating and Lighting 14,478 - 14,478 14,495
Theatre Maintenance Services 6,005 9,184 15,189 11,564
Operational Safety Testing 810 - 810 1,516
Outreach Costs - 586 586 -
Phone Internet 458 - 458 431
Production costs 3689 1,269 4,958 8,117
Stage Consumables 181 - 181 431
Technical equipment 2,044 9,682 11,726 3,778
Water & Refuse 2,170 - 2,170 1,740
Website Costs - - - -
Volunteer Programme 47 - 47
TOTAL Activities Costs–
Charitable activity		 35,388 20,831 56,219 49,596

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

Detail on Charitable Activities
Expenditure continue….,
Support costs (detailed):
Health & Safety
CRM System
Insurances
Licenses – music, premises etc
Office Supplies
Office/General Admin Expenses
Other Professional services
Printing, postage & stationary
Subscriptions (BID)
Volunteer Staff Training& Dev		 Unrestricted
2025
Restricted 2025
Total 2025
Total 2024
£
£
£
£
2,834
-
2,834
1,374
1,111
-
1,111
2,013
2,272
-
2,272
1,425
360
-
360
162
-
-
-
151
3
-
3
-
-
-
-
-
-
-
-
288
223
-
223
203
-
-
-
116
Total Support Costs -Charitable
activity		 6,803
-
6,803
5,732
TOTAL Expenditure Charitable
Activities		 42,537
20,831
63,368
55,573

9
Net Income before
transfers
Independent Examiner's fee
10
Staff Costs
TOTAL Staff Costs		 Unrestricted
2025
Restricted 2025
Total 2025
Total 2024
-
-
-
-
Unrestricted
2025
Restricted 2025
Total 2025
Total 2024
-
-
-
-
-
-
-
-

No employee received emoluments in excess of £60,000.

The CHPTC has no employees. The Board considers the key management personnel of the Cecil Hepworth Playhouse to be the Trustees of The Cecil Hepworth Playhouse - Theatre for the Community. All Trustees give their time freely and no trustee remuneration for duties relating to being a trustee* was paid in the year.

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

11
Debtors
Prepayments and accrued
income
Undeposited Funds - unpaid
invoice		 Total Funds
2025
Total Funds
2024
11,667
646
-
3,990
TOTAL 11,667
4,636
12
Creditors:amounts falling
due within one year
Trade creditors
Other creditors
Accruals
Deferred income
Refundable Deposit
TOTAL		 Total Funds
2025
Total Funds
2024
-
-
-
-
-
1,000
26,897
36,851
1,650
1,350
28,547
39,201

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The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report

13
At 31
October 2024
Restricted funds:

Marketors
1,408
Charity of Robert Phillips
2,816
RC Sherriff
-
Mikado Project D’Oyly Carte
-
StayingWarm SURREY CC
-		 Incoming
resources
142
299
-
4,000
6,994		 Resources
expended
At 31
October 2025
(142)
1,408
(299)
2,816
-
-
(1,586)
2,414
(6,478)
516
Restricted Funds Totals-
4,224		 11,435 (8,505)
7,154
Unrestricted funds:
General funds
21,982		 0 (732)
21,250
General Funds Totals -
**21,982 **		 0 (732)
21,250
Designated funds:

General Reserves
46,000
Project Ignition
3,786
Cast Toilets
150
Tech Equipment Fund
1,759
Light Up
10,000
Internal Improvements
12,010
Air Conditioning Fund - Ambient
Temperature
-
Designated Reserves balancing
71		 22,000
-
-
9,800
4,655
3,990
12,000
-		 -
68,000
-
3,786
(150)
-
(1,759)
9,800
(10,000)
4,655
(2,341)
13,659
-
12,000
(71)
-
Designated Funds Totals -
73,776		 52,455 (14,321)
111,900
TOTAL
**99,982 **		 63,880 (23,558)
**140,304 **

Marketors Marketing requirements Charity of Robert Phillips Workshops D’Oyly Carte Foundation 100 years - The Mikado Project Staying Warm SURREY CC Heating improvements - efficiency and effective Unrestricted Reserves are needed to bridge the gap between the spending and receiving of income and to cover General Reserve unplanned emergency repairs and other unexpected expenditure. And see Pg 13 Reserves

14 Analysis of net assets
between funds
Net current assets
15 Reconciliation of net debt
Cash and Cash Equivalents		 Unrestricted
funds
Restricted
funds
Total 2025
Total 2024
£
£
£
40,015
4,296
44,312
47,854
Cash Flows
At 31 Oct
2025
At 31 Oct
2024
157,184
157,184
134,547

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