**The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** – THE CECIL HEPWORTH PLAYHOUSE THEATRE FOR THE COMMUNITY HE (T CHPTC) 1 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** The Cecil Hepworth Playhouse - Theatre for the Community CONTENTS Reference and Administrative details ..................................................................................... 3 Trustees’ & Directors’ overview and thanks ............................................................................ 4 Trustees' & Directors’ Report for the Year Ended 31 October 2023 ................................... 6 Strategic Report ............................................................................................................................ 9 Achievement and Performance ........................................................................................... 9 Financial Review ......................................................................................................................... 11 Overview .................................................................................................................................. 11 Principal risks and uncertainties ........................................................................................... 11 Principle Risks and Responses .............................................................................................. 12 Principle Risks and Responses continued…, ..................................................................... 13 Reserves Policy ........................................................................................................................ 14 Future Plans .............................................................................................................................. 15 Structure, Governance and Management .......................................................................... 17 Statement of Trustees' responsibilities ................................................................................. 18 Independent Examiner's Report to the trustees of The Cecil Hepworth Playhouse - Theatre For The Community ..................................................................................................... 19 Statement of Financial Activities: For the period ending 31st October 2024 ........... 20 Summary Income and Expenditure Account: For the period ending 31st October 2024 ........................................................................................................................................... 21 Balance Sheet: at 31st October 2024 ............................................................................... 22 Statement of Cash Flows: for period ended 31st October 2024 ................................. 24 Notes to the Accounts .......................................................................................................... 25 2 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** REFERENCE AND ADMINISTRATIVE DETAILS The Cecil Hepworth Playhouse – Theatre for the Community (The CHPTC) is a CIO registered in England & Wales. |**Charity No**|1200829| |---|---| |**Company No**|CE030533| |**Reg Office**|6 Weyside Close, Byfleet, Surrey, KT14 7DF| |**Operational Address**|The Cecil Hepworth Playhouse. Hepworth Way, Walton-on-| ||Thames, Surrey. KT12 1AU| |**Trustees**|Trustees who are also directors under company law, who| ||served during the year and up to the date of this report| ||were as follows:| ||Janet Turner (Chair) (for the avoidance of confusion this is| ||not Cllr Janet Turner)| ||Jenny-Theresa Jones (Secretary)| ||Louise Tait (Treasurer)| ||Christopher Punch| |**Bankers**|Metro Bank| ||One Southampton Row| ||London| ||WC1B 5HA| |**Independent Examiners**|Andrew Cox FCA| ||23, Meadowside| ||Walton-on-Thames| ||Surrey| ||KT12 3CS| 3 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** TRUSTEES’ & DIRECTORS’ OVERVIEW AND THANKS Our second year as ‘The Cecil Hepworth Playhouse – Theatre for the Community’ is complete. The Trustees have been busy and we are very happy with what has been achieved so far. We hope the communities surrounding the Cecil Hepworth Playhouse are too! This has been a year of consolidation and testing, of both ideas and processes. At times challenging - but always rewarding. The Cecil Hepworth Playhouse has been home to many community societies and groups over the last 98 years, and they have produced shows, plays, pantos, Gilbert and Sullivan, dance, film festivals, youth theatre and more. We will do this and more. The Playhouse is such a valuable community facility on so many levels: It is a social hub, a place to improve our mental and physical health, it protects and continues our culture, it teaches us our history and helps us to tell our stories, it gives many of us a career path - whether in acting, directing, lighting, sound, costumes, scenery, producing, managing - and, for many people, ## **“it is, quite simply, a reason to get out of bed and embrace life”.** We must say a heartfelt thank you to the Cecil Hepworth Playhouse family:- - The CHP Volunteer Crew: we have no words to say how much we appreciate every one of you. Because of you the CHP remains active & welcoming. - Local councillors from across the borough who have continued to back the Playhouse and to appreciate its place in the hearts of the community. - Council officers at EBC – who remain at the end of the phone to support and offer guidance. - Love Walton (Walton BID) - as a part of the BID zone we appreciate the hard work that goes on behind the scenes. - Elmbridge Museum – for continuing to partner with us. - The Societies and users of the Playhouse – our stalwarts and the newbies alike - we will always keep you front and centre of everything we do. - The RC Sherriff Trust for helping us to fund technical equipment to improve experiences for users. - The Charity of Robert Phillips for funding workshops (still ongoing) which have given many people opportunities to get involved or improve their theatre skills and career prospects. 4 **|** Page ## **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** - Aquarius Performing Arts’ Principle, parents and audience for the regular bucket collections. - The Marketors Trust Fund – for providing the wizard, wand _and_ the magic. That is – practical advice and physical support as well as the funding to make it all happen. - “Greenjay” – for putting his trust in us to bring his writing to the stage for the first time. And for supporting theatre in an amazing way. - And – of course, to everyone who has given donations to keep the doors open and the lights on – thank you. Because of you our theatre is growing once again. The CHP is a remarkable place. It truly lives in so many people’s hearts and we are privileged to be its custodians. The Trustees & Directors Nov 2023 - Oct 2024 5 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## TRUSTEES' & DIRECTORS’ REPORT FOR THE YEAR ENDED 31 OCTOBER 2023 The Trustees of the Cecil Hepworth Playhouse – Theatre for the Community are also the Directors of the Company. The term Trustee/s of the Charity should also be taken as meaning Directors of the Company. Herein, the Trustees present their report with the financial statements of the organisation for the year ended 31 October 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), and the Companies Act 2006. Where necessary, the statement of financial activities (SoFA) are adapted to meet the requirements of company law. ## **OBJECTIVES AND ACTIVITIES** ## **OBJECTIVES** The Objectives of the Cecil Hepworth Playhouse – Theatre for the Community are:- 1. The provision and maintenance of a theatre and hall space for the use of the inhabitants of the communities surrounding The Cecil Hepworth Playhouse, including Elmbridge, Spelthorne, Runnymede, Woking, Guildford, Mole Valley, and neighbourhood, without distinction of political, religious or other opinions, including use for: - (a) meetings, lectures and classes, and - (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the public. 2. To promote public appreciation of the arts, such as in theatrical arts, cinematic history and stagecraft - for public benefit and through the provisioning and management of a public space for the performance, development, and experience of the arts, more particularly (but not exclusively to) musical theatre, drama, dance, music, cinematic and other arts and activities. 3. For the public benefit, to advance education in: - i. the arts of stagecraft, including other aspects of theatre and theatre management; - ii. the history and cultural heritage of the Cecil Hepworth Playhouse. 6 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## **ACTIVITIES FOR ACHIEVING OBJECTIVES** The Trustees confirm that they have had due regard to the guidance published by the Charity Commission on Public Benefit. Whilst our primary function is as a Community Theatre, The Cecil Hepworth Playhouse is so much more than a building, or even a theatre. It offers a rare and valuable resource for the communities that surround it to come together with shared purpose and voice. The CHPTC is community-led and entirely volunteer-run. In the case of the theatre day to day management and service-delivery this is a huge commitment from volunteers and should not be under-estimated. The CHPTC regularly goes out to seek feedback and guidance from the public to deliver a service based upon community and public needs. As a Theatre available for Hire, the CHPTC actively promotes the asset of the Cecil Hepworth Playhouse, ensuring our communities – and prospective acts - are aware that it has a space to explore creativity, local history, and the arts. We provide a booking line for hirers and a variety of equipment and support is available. At any age, for many people, the world is not always easy to negotiate. CHPTC provides opportunities to ALL - through volunteering, skills sharing and through active participation - to come together, find common interest, friendship, and purpose. Through raising awareness of the history in our midst we improve the sense of local community. The CHPTC supports the well-being of many groups and individuals by providing a safe place to perform, increase confidence, experience the arts, and develop socially. The CHPTC is pleased to offer a growing number of opportunities to gain practical experience of performance, stagecraft, other aspects of theatre and theatre management. Through such opportunities the public benefits from improved capacity and skills - enabling more people to work, volunteer and participate more fully in our wider community and in society generally. The provision of the Cecil Hepworth Playhouse as a space for the community available for performance art and for social interaction, along with workshops, talks, volunteering opportunities and other activities, provides the public with regular opportunities to take advantage of the many health, social and wellbeing improvements that come with “getting involved”. 7 **|** Page ## **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** The CHPTC fields a strong presence at community events such as local summer fairs to promote: - awareness of the Cecil Hepworth Playhouse as a community theatre and venue - the health benefits of getting involved, and of the arts - opportunities for volunteering - our story - awareness of the cinematic and cultural history of the Cecil Hepworth Studios, where it began and the vital role the studios had in British Cinematic history. By increasing the number and variety of performances being offered at the CHP we are offering our communities the opportunity to see and enjoy new experiences “on their doorstep” – and because of this we are continuing to see new audiences coming into the Playhouse, including people who rarely come to see performance arts. 8 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** STRATEGIC REPORT ## **ACHIEVEMENT AND PERFORMANCE** Our second year as a charity has been quite a ramp-up. We continue to build relationships across the community and raise awareness amongst theatre groups and societies throughout Surrey. FY2024 saw 9 new groups/performers/companies using the CHP for the first time. Almost 13,000 people visited across the year! Numbers from Nov 1st 2023 to October 31st 2024: - 55 Volunteers supported the CHP - 79 performances took place - 241 days the Theatre was in use - 19 local community groups used the theatre – many multiple times - 9 new user groups, companies and acts - 4 fabulous celebrations - ● 12,787 number of visitors to the Playhouse in FY23-24 We were pleased to see The Playhouse featured in the Netflix series “Geek Girl”, which was released in May 2024. Fascinating to have the cameras in and seeing the auditorium, stage and backstage all become a part of the action. October 2024 saw our very first in-house productions. **Ignition ‘24** became a weeklong rehearsal-to-performances debut performance of a new play, **Prometheus in Chains (PIC)** by Jim Green, from a translation by Jack Blackmore. And a day of amazing rehearsals-to-performances with **West End Wickedness** . Both included Workshops funded by the Charity of Robert Phillips. With an almost all female production team **Prometheus in Chains** gave 5 earlycareer actors opportunities to perform along with a wonderful local last minute addition to the cast. Participants and volunteers who watched the performance take shape were impressed by the Movement Director workshops and the inclusive approach of the Director to the development of the play. Our in-house lighting team stepped up to the challenges given to them by the Director and provided amazing lighting which added greatly to the atmosphere of the performance. The performances were attended by theatre agents and we were very pleased to learn that at least one of the actors was picked up for another role as a result. In 2024 not one, but two women got opportunities to move forward with their theatre/production careers through CHPTC projects. Both started working with us as a volunteer, one focussed on marketing, and then production; the other, a 9 **|** Page ## **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** seasoned TV comedy producer taking a career break, initially advising us on production for our first in-house play. We were thrilled when our first volunteer, who had come to us straight from university with the aim of developing her experience, successfully interviewed for a role working in television production. “I would not have got this role if it weren't for the opportunities I had been given by The CHPTC and was able to put on my resume.” We also thank The Charity of R.C Sherriff who supported our volunteer directly with a grant to allow her to grow her production skills. Also in 2024 we have been pleased to provide a vital stepping stone for a woman in the arts, coming off a maternity-break, to test a new career as a theatre producer. We are very excited to watch where this goes! During Ignition ‘24, workshops for cast, crew, students and audiences were delivered through the thoughtful funding of The Charity of Robert Phillips. The Charity of Robert Phillips Workshops included: Cast and Crew Development – hands on workshops throughout the rehearsals and performances. Schools & colleges - drama, classics and English literature students were invited to attend this one hour play, followed by an interactive workshop with the cast, director and writer. General audience members were also invited to attend the post-performance workshop with the cast, director and writer – to increase understanding and appreciation of the arts and stagecraft. Performance workshop for young performers as they worked with West End professionals. And a steep learning curve for the CHPTC lighting and sound crews: we learned a lot! In August 2024 we had the pleasure of hosting REELSTREETS https://www.reelstreets.com/ for one of their annual “location walks”. We arranged for the pop-up museum to be available and also brought in artifacts and documents which are under the CHP ownership for the visitors to see. Members enjoyed a tour of the theatre, lunch and a lot of discussion on the role of The CHP in the British Film Industry. Continuing our objective to give live performers opportunities to be seen and heard, we held two Open Mic nights at the Playhouse. These are proving extremely popular - and we were thrilled to see so many different acts from people aged 6 (!) to 86, proving once more, the stage is a truly multi-generational space that brings together everyone with a shared love of performance. 10 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## FINANCIAL REVIEW The Trustees use QuickBooksPlus Online accounting software to generate regular reports and provide an up-to-date statement as to the financial position of the charity at any one time. The Treasurer reports at each Trustee/Board meeting on the current financial position and highlights any potential issues for discussion. ## **OVERVIEW** For the year ending 31/10/2024 the charity received income totalling £108,381 (2023: £68,571) and incurred expenditure of £60,528 (2023: 16,443) resulting in a surplus of £47,854 which is carried forward for future use. £55,573 of expenditure was directly spent on the delivery of charitable activities, with the remaining £4,953 used to raise further funds for the furtherance of our charitable aims. Income of £108,381(2023: £68,571) included a levelling-up grant of £30,000 and further grants to a total of £4,776. Income from Charitable Activities totalled £48,102. The remainder of income, £24,513 came from general donations, income from investments, and activities undertaken to raise funds. At the end of October 2024 the charity is showing restricted funds of £4,224 (2023: £47), and unrestricted funds of £73,776 of which £46,000 is designated to general reserves*; with an additional £16,000 designated to Internal Improvements, and a further £10,000 for Light Up Fund. *see reserves policy below for details ## **PRINCIPAL RISKS AND UNCERTAINTIES** A Risk Register has been developed and is reviewed on a regular basis – and at least quarterly. Risk Management includes the establishment of systems and procedures to mitigate those risks identified in the plan; the implementation of procedures designed to minimise any potential impact on the Charity should any of these risks materialise. 11 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## **PRINCIPLE RISKS AND RESPONSES** Risk: Over the medium / long-term, income does not grow to support our stated aims – threatening our charitable objects. Response: Monthly financial reports are reviewed and any concerns raised by the Treasurer with the Trustee Board immediately. Our initial three-year budget plans are being reviewed following our first full year of charitable activities (FY2023-24), and this continues to be developed into a 3-5 year strategy. The strategy seeks to broaden and ensure diversification of income streams, whilst continuing to review what works so we can develop our model further. Risk: Trustee Burn-out. This is a major risk for smaller charities, especially those which are entirely volunteer-led and day-to-day managed. Three of the four current Trustees are also working “day jobs” and this could lead to unsupportable pressures. Response: The Trustees share responsibilities according to their key skills and experience. Trustees provide an open talking environment with each other and balance expectations with realism. Consideration is given to inviting more Trustees to join the Board - and non-Director roles now support the Trustees for those who do not wish to take on full Trustee/Board Director positions. The situation continues to be monitored constantly. Risk: Rising prices across the board in the UK, especially fluctuating energy prices, and other external economic factors, could make it difficult to sustain operations and fulfil our obligations to suppliers and therefore, to service users. Response: In mitigation, the Trustees negotiate all contracts carefully and focus on sensible cost projections and controls. Moving forward the Trustees are reviewing & developing forward budget planning and income projections for future years based on actual costs over FY24 (first full 12 months of trading) & experiential evidence. Risk: Failure to increase/maintain income such that reserves put in place to provide a time buffer and ensure the future of the theatre, are not available. Response: A Reserves Policy has been put in place. We work to maintain those reserve levels. 12 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** **PRINCIPLE RISKS AND RESPONSES CONTINUED…,** Risk: Being unable to attract and keep enough skilled people resources to implement charitable objectives and provide a thriving facility. Response: This continues to be a major risk factor. Despite a narrative to the contrary, volunteering is not a free resource. With increasing complexity around volunteer recruitment, on-boarding and development, a good Volunteer Programme, such as we would wish to put in place, requires considerable time and focus. We continue to monitor this situation closely and expect, in due course, to actively recruit a dedicated Volunteer Manager resource. In the meantime one Trustee has key oversight of this area and reports on developments/concerns. 13 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## **RESERVES POLICY** Reserves are needed to bridge the gap between the spending and receiving of income and to cover unplanned emergency repairs and other unexpected expenditure. Trustees considered the cost of covering ongoing costs should the theatre be forced to suspend its operations for a length of time. Trustees also considered the need to cover committed costs and services should grant or other income suddenly be withdrawn or reduced, as well as the need to give community users (many of whom are charities themselves) the time to find an alternative venue for performances and minimise potential for negative impact on these beneficiaries. Given the nature of the theatre, the significant uptick of power requirements at certain points in the year when the theatre is in high use, and the considerable annual statutory testing and maintenance required by H&S legislation most of which falls due in the March-May timeframe, expenditure is “lumpy”. Additionally, sudden and unexpected costs tend to be high due to the age of the building and the necessary emphasis on safety of the public in a high traffic building. The Trustees consider, therefore, that the ideal level of general reserves (designated) would be 12 months forward running cost. As of Oct 31st 2024 the Trustees reviewed the full year’s actual management of the facility and running costs: this equates to £41,672. It is likely, therefore, that the forward running costs from 1[st] Nov 2024 -31[st] Oct 2025 will be a minimum of £42,000. Designated Reserves: £10,000 is designated to Light Up; £16,000 is designated to Internal Improvements, and a further £10,000 is designated for the Playhouse 100 programmes. (see Future Plans below for details) It is expected that designated reserves for Lighting Up and Internal Improvements shown above will be spent out by the end of October 2025 in line with the end of the FY. Project 100 Funds are expected to be spent out by the end of year 2025 – which is the full centenary year. The reserves level will be reviewed annually. The Trustees are pleased to report that expenditures for the year have been firmly controlled, without compromising the provision of a quality facility. Combined with funds raised through trading, active fundraising, donations, and grants, this has put the charity in the position of being able to set aside appropriate reserves for the purposes outlined above. 14 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## **FUTURE PLANS** With the safety-net of general designated reserves, the Trustees feel they are now able to plan more ambitious activities to further our charitable objectives beyond the stability of the Playhouse facility. In 2024-2025 the CHPTC plans to: Invest further in a **comprehensive marketing and PR strategy** to further increase awareness of the theatre, the arts, and the opportunities offered. **Futures:** In accordance with our objectives, the Trustees are discussing a potential future project which would be open to all, regardless of income, and bring together people with skills to share and desire to learn. Our focus would be to reach out to anyone who is feeling “left out” of life. This is in the very early stages of development, although a small pilot may take place in FY2025, funding allowing. **Light Up Fund.** It has become apparent that the auditorium lighting is no longer fit for purpose. As well as using expensive to run and energy-eating halogen/tungsten lights, the lighting is not actually bright enough for conference/workshop/audience use, or dimmable far enough for subtle evening lighting of social/informal performance evenings. The Trustees have set aside £10,000 in designated reserves to allow for this work to be completed. We do aim to secure funding support for this, although funding is likely to be provided only after the work has been completed - so we must find the initial investment to do the work. ## **Internal Improvements Fund** . As might be expected for a building of 100 years standing there are continual maintenance, decor and equipment updates required. The backstage cast toilets (2) at the CHP are not fit for purpose as they have no internal handwashing basins and are currently too small to be able to house them. The Trustees are looking into how this situation might be improved, and have costed and agreed a plan to extend the toilet spaces and install basins. The carpeting and flooring on the stairways and upstairs have been damaged dues to rainwater ingress, and general wear and tear. Particularly on the stairs, this is a potential danger for users. The Trustees are looking to replace and update the flooring to improve safety and comfort for the public. 15 **|** Page ## **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** Improving the energy usage efficiency and reducing carbon footprint in an old building has its challenges. We continue to do everything possible to create an ecofriendly theatre. This coming year we plan to install new, more efficient radiators to areas currently using old inefficient heating systems. The beautiful old cast iron radiators in public areas, which are very much a part of the décor, will be retro fitted with Smart TMVs and additional temperature - monitoring sensors will be put in place. The theatre has two boilers – one is fairly new, the other old, inefficient and failing. The trustees plan to have a new, more efficient boiler system installed before Nov 2025. A designated reserve of £16,000 has been set aside to complete this work. Once again, we do aim to secure funding support for this, but funding is likely to be provided only after the work has been completed and paid for - so we must have the initial investment to do the work available in funds. **Continue to build our audience profile and numbers** with a broadening range of performances in response to surveys and feedback from theatre visitors, and conversations with the general public. **Explore further partnerships** with the community and other organisations. **Maintain a level of reserves** to mitigate reliance on any single grantor or income stream such that we can meet our obligations and successfully expand CHPTC activities to meet our objects in the best ways possible for the benefit of our communities and of the public generally. **To explore and increase** opportunities for self-sustainability. **Playhouse 100:** Continue to engage with the community to design and develop plans for the Centenary year (2025) of the Cecil Hepworth Playhouse as a theatre! This will include a reprise of the first ever performance at The CHP - The Mikado, which we plan to hold over several nights, in partnership with the Walton and Weybridge AOS, who also celebrate 100 years in 2025 and were the original society to perform at the Playhouse. We also plan a significant outreach programme for schools and social communities in the surrounding area. 16 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## STRUCTURE, GOVERNANCE AND MANAGEMENT ## **GOVERNING DOCUMENT** The Cecil Hepworth Playhouse – Theatre for the Community is a Charity Incorporated Organisation (CIO) – and therefore a charity registered with the Charity Commission and a limited Company. It is controlled by its governing document, a CIO Foundation Constitution dated 27[th] October 2022. ## **ORGANISATIONAL STRUCTURE AND DECISION MAKING** As a Charitable Incorporated Organisation (CIO), the CHPTC has a specific legal structure and governance framework. A board of Trustees of up to ten (currently four) members meet monthly with constant ongoing communications between meetings. The Board are responsible for the governance and management of the organisation. They have a legal and fiduciary duty to act in the best interests of the charity and its beneficiaries. The Board sets the strategic direction, oversees the financial affairs, and ensures the effective operation of the charity. Apart from the first charity Trustees, every appointed trustee must be appointed for a term of three years by resolution passed at a properly convened meeting of the charity Trustees. Any person retiring as a charity trustee is eligible for reappointment. However, a charity trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least one year. Any natural person over the age of 18 may put themselves forward for consideration as a Trustee, provided they are not otherwise disqualified from acting as a charity trustee by virtue of sections 178-180 of the Charities Act 2011 (or any statutory reenactment or modification of that provision). In selecting individuals for appointment, the charity Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Trustees will meet to consider and agree appointments of new Trustees based on the above characteristics; and will additionally consider any current board gaps in skills, knowledge and experience. 17 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## **STATEMENT OF TRUSTEES' RESPONSIBILITIES** The Trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law, the Charities SORP. Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of their incoming resources and application of resources, including their income and expenditure, for that period. In preparing these financial statements, the Trustees are required to: - select suitable accounting policies and then apply them consistently - observe the methods and principles of the Charities SORP (FRS 102) - make judgments and accounting estimates that are reasonable and prudent - state whether applicable Charities SORP (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the CIO will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Group and the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the board of Trustees and signed on their behalf by: ...................................................... JA Turner (Chair of Trustees) Date: `29/08/2025` ..................................................... LA Tait (Trustee and Treasurer) `29/08/2025` Date: 18 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CECIL HEPWORTH PLAYHOUSE - THEATRE FOR THE COMMUNITY I report to the charity trustees on my examination of the financial statements of The Cecil Hepworth Playhouse - Theatre for the Community for the period ended 31 October 2024. ## **Responsibilities and basis of report** As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act). Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe: - accounting records were not kept in accordance with section 386 of the 2006 Act ; or - the financial statements do not accord with those records; or - the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or - the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. |Signature_____________|Address
`23 Meadowside, Walton KT12 3LS`| |---|---| |Name
`Andrew Cox`|Date
`29/08/2025`| ||| 19 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## **STATEMENT OF FINANCIAL ACTIVITIES: FOR THE PERIOD ENDING 31ST OCTOBER 2024** |**Income from:**
**Note**
Donations and Legacies
3
Charitable activities
4
Other Trading activities for raising
funds
5
Investments
6
**Total**

**Expenditure on:**
Raising Funds
7
Charitable activities
8
**Total**

**Net income**
9

Transfers between funds
**Net income before other**
**gains/losses**

Other gains and losses
**Net movement in funds**
**Reconciliation of funds:**
**Total funds carried forward**|**Unrestricted**
**Funds 2024**
**Restricted**
**Funds**
**2024**
**Total**
**Funds**
**2024**
_Total_
_Funds_
_2023_
**£**
**£**
**£**
£
33,865
14,979
48,845
_44,102_
48,102
48,102
_20,883_
10,647
10,647
_3,447_
788
788
_139_| |---|---| ||**93,402**
**14,979**
**108,381**
_68,571_
4,570
383
4,953
_2,954_
40,978
14,596
55,574
_13,489_| ||**45,548**
**14,979**
**60,527**
_16,443_
**47,854**
**-**
**47,854**
_52,128_
-
-
-
_-_| ||47,854
-
47,854
_52,128_
-
-
-
_-_| ||**47,854**
**-**
**47,854**
_52,128_| ||**47,854**
**-**
**47,854**
_52,128_| 20 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## **SUMMARY INCOME AND EXPENDITURE ACCOUNT: FOR THE PERIOD ENDING 31ST OCTOBER 2024** |Income
Interest and investment income
**Gross income for the period**
Expenditure
**Total expenditure for the period**
Net income before tax for the period
**Net income for the period**|**2024**
_2023_
**£**
_£_
107,593
_68,432_
788
_139_| |---|---| ||**108,381**
_68,571_| ||60,528
_16,443_| ||**60,528**
_16,443_| ||47,854
_52,128_| ||**47,854**
_52,128_| 21 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** **BALANCE SHEET: AT 31ST OCTOBER 2024** |Company No. CE0300533|**Note**|**Total**
**2024**|**Funds**
|**Total Funds**
**2023**| |---|---|---|---|---| |**Current Assets**||||| |Debtors|11||4,636|_18,020_| |Cash in bank and at hand||134,547||_53,527_| |**Total**||**139,183**||**_71,547_**| |**Creditors:**amount falling due within 1
year|12|(39,201)||_(19,491)_| |**Net current assets**|||**99,982**|**_52,128_**| |**Total assets less current liabilities**|||**99,982**|**_52,128_**| |**Net assets excluding pension asset or**
**liability**|||**99,982**|**_52,128_**| |**Total net assets**|||**99,982**|**_52,128_**| |**The funds of the charity**||||| |**Restricted funds**|13|||| |Restricted income funds|||4,224|_47_| |Total|||4,224|_47_| |**Unrestricted funds**|13|||| |General funds|||21,982|_4,931_| |Designated Reserve funds|||73,776|_47,150_| ||||_95,758_|_52,081_| |**Reserves**|13|||| |**Total funds carried forward**|||**99,982**|**_52,128_**| 22 **|** Page ## **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the period ended 31 October 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. Approved by the board on DATE And signed on its behalf by: L.A Tait Trustee Date 23 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## **STATEMENT OF CASH FLOWS: FOR PERIOD ENDED 31ST OCTOBER 2024** |Company No. CE0300533
**Cash flows from operating activities**
**Net income per Statement of Financial Activities**
**Adjustments for:**
(Gains) losses on investments
(Increase)/decrease in debtors
11
Increase/(decrease) in creditors
12
**Net cash provided by operating activities**
**Cash flows from investing activities**
Dividends, interest and rents from investments
**Net cash from investing activities**
**Net increase in cash and cash equivalents**
**Cash and cash equivalents at the beginning of the**
**period**
**Cash and cash equivalents at the end of the period**
**Components of cash and cash equivalents**
Cash and bank balances
**Total**|**Total**
**Funds**
**2024**
_Total_
_Funds_
_2023_
**£**
_£_
**47,854**
_52,128_
(788)
_(139)_
13,384
_(18,020)_
19,736
_18,465_
**80,186**
_52,434_
834
_139_
**834**
_139_
**81,020**
_52,573_
**53,527**
**134,547**
_52,573_
134,547
_53,527_
**134,547**
_53,527_| |---|---| 24 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** ## **NOTES TO THE ACCOUNTS** ## 1 **Accounting Policies** ## **Basis of Preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. ## **Fund Accounting** Unrestricted Funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated Funds Unrestricted funds earmarked by the trustees for specified purposes. Restricted Funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. ## **Income** |**Income**|| |---|---| |Recognition of income|Income is included in the Statement of Financial Activities| ||(SoFA) when the charity becomes entitled to, and virtually| ||certain to receive, the income and the amount of the income| ||can be measured with sufficient reliability.| |Income with related|Where income has related expenditure the income and| |expenditure|related expenditure is| ||reported gross in the SoFA.| |Donations and|Voluntary income received by way of grants, donations and| |legacies|gifts is included in the the SoFA when receivable and only| ||when the Charity has unconditional entitlement to the income.| |Volunteer time|The value of any volunteer help received is not included in the| ||accounts.| |**Expenditure**|| |Recognition of|Expenditure is recognised on an accrual’s basis. Expenditure| |expenditure|includes any VAT which cannot be fully recovered, and is| ||reported as part of the expenditure to which it relates.| |Expenditure on|Costs associated with attracting voluntary income, fundraising| |raising funds|trading costs and investment management costs.| |Expenditure on|Costs incurred by the Charity in the delivery of its activities and| |charitable activities|services in the furtherance of its objects, including the making| ||of grants and governance costs. No Trustee or Volunteer| ||expenses were paid in the year.| |Governance costs|Costs associated with meeting constitutional and statutory| ||requirements of the Charity, including any audit/independent| ||examination fees, costs linked to the strategic management of| ||the Charity, together with a share of other administration costs.| |Other expenditure|Support costs not allocated to a particular activity.| 25 **|** Page **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** **Taxation** **Trade and other debtors** ## **Cash and cash equivalents** ## **Trade and other creditors** ## **2 Company Status** Exempt from corporation tax on charitable activities. Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. The company is a private company limited by guarantee and consequently does not have share capital. |**3**
**Income from donations and**
**legacies**|**Unrestricted**
**2024**|**Restricted**
**2024**|**Total 2024**|**_Total 2023_**| |---|---|---|---|---| ||**£**|**£**|**£**|**_£_**| |Donations|3,865|6,214|10,079|_5,826_| |Trusts and Foundations|0|4,776|4,776|_776_| |Government and LA Grants|30,000|3,990|30,000|_37,500_| ||**33,865**|**14,980**|**44,845**|**_44,102_**| |**4**
**Income from charitable**
**activities**|**Unrestricted**
**2024**|**Restricted**
**2024**|**Total 2024**|**_Total 2023_**| ||**£**|**£**|**£**|**_£_**| |Operation of Theatre|47,410|-|47,410|_20,883_| |In-House Productions - Provision
of new shows|692|-|692|_-_| ||**48,102**|**-**|**48,102**|**_20,883_**| |**5**
**Income from other trading**
**activities for raising funds**|**Unrestricted**
**2024**|**Restricted**
**2024**|**Total 2024**|**_Total 2023_**| ||**£**|**£**|**£**|**_£_**| |Lottery Income|366|-|366|_869_| |Bar and Refreshments|10,281|-|10,281|_2,578_| ||**10,647**|**-**|**10,647**|_3,447_| 26 **|** Page ## **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** |**6**
**Income from investments**
Bank interest
**7**
**Expenditure on raising**
**funds**
Cost of raising funds (see
detailed below)
Fundraising Events

**7**
**Cost of raising funds**
**(detailed)**
Advertising/promotional
Bar and Refreshments stocks
purchased
Bar Consumables
Go Fund Me Fees
Licensing - Alcohol
Meeting Cost – discussion re
Heritage day
Sum-up Fees
Lotteries
**TOTAL Costs of raising funds**
**(detailed)**

**8**
**Expenditure on**
**Charitable Activities**
**_Charitable Activities Costs:_**
**Activities Costs (see detailed**
**below)**
**Support Costs (see detailed**
**below)**
**Governance (detail here)**
**TOTAL**|**Unrestricted**
**2024**
**Restricted 2024**
**Total 2024**
**_Total 2023_**
**£**
**£**
**£**
**_£_**
788
-
788
_139_| |---|---| ||**788**
**788**
**_139_**| ||**Unrestricted**
**2024**
**Restricted 2024**
**Total 2024**
**_Total 2023_**
**£**
**£**
**£**
**_£_**
4,570
383
4,953
_2,282_
_672_| ||**4,570**
**383**
**4,953**
**_2,954_**| ||**Unrestricted**
**2024**
**Restricted 2024**
**Total 2024**
**_Total 2023_**
40
_42_
4,210
343
4,553
_1,904_
39
-
39
_-_
2
-
2
_10_
180
-
180
_279_
11
-
11
_-_
128
-
128
_47_
-
-
-
_-_| ||**4,570**
**383**
**4,953**
**_2,282_**| ||**Unrestricted**
**2024**
**Restricted 2024**
**Total 2024**
**_Total 2023_**
**35,181**
**14,416**
**49,596**
**_8,727_**
**5,552**
**180**
**5,732**
**_1,273_**
**245**
**-**
**245**
**_3,489_**| ||**40,978**
**14,596**
**55,573**
**_13,489_**| 27 **|** Page ## **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** |**Detail on Charitable Activities**
**Expenditure**|**Unrestricted**
**2024**|**Restricted 2024**|**Total 2024**|**_Total 2023_**| |---|---|---|---|---| |_Governance Costs – charitable_||||| |_activities (detailed):_||||| |Audit & Accountancy fees*||||| |Independent Examiner & accountancy
support provided pro bono|-|-|-|_954_| |Legal and professional fees|-|-|-|_2,453_| |Quickbooks fees|245|0|245|_82_| |**TOTAL Expenditure on**||||| |**Governance**– Charitable|**245**|**0**|**245**|**_3,489_**| |activity||||| |_Activities Costs – charitable activities (detailed):_||||| |Advertising/Promotional|24|1,092|1,116|_157_| |Awareness and Community
event|816|-|816|_45_| |Building consumables|826|11|837|_10_| |Building controls/CCTV|357|-|357|-| |Caretaker Services|2,505|-|2,505|_240_| |Cleaning and Sanitary
Consumables|707|-|707|_393_| |Equipment Servicing|1,186|-|1,186|_-_| |Heating and Lighting|14,495|-|14,495|_5,418_| |Theatre Maintenance Services|7,574|3990|11,564|-| |Operational Safety Testing|1,516|-|1,516|-| |Phone Internet|431|-|431|_242_| |Production costs|295|7,823|8,117|-| |Stage Consumables|431|-|431|_374_| |Technical equipment|2,278|1,500|3,778|_646_| |Water & Refuse|1,740|-|1,740|_982_| |Website Costs|-|-|-|_121_| |**TOTAL Activities Costs**–
Charitable activity|**35,181**|**14,416**|**49,596**|_7,998_| 28 **|** Page ## **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** |**Detail on Charitable Activities**
**Expenditure continue….,**
_Support costs (detailed):_
Health & Safety
CRM System
Insurances
Licenses – music, premises etc
Office Supplies
Office/General Admin Expenses
Other Professional services
Printing, postage & stationary
Subscriptions (BID)
Volunteer Staff Training& Dev|**Unrestricted**
**2024**
**Restricted 2024**
**Total 2024**
**_Total 2023_**
1,374
-
1,374
-
2,013
-
2,013
-
1,425
-
1,425
_728_
162
-
162
_178_
151
-
151
_18_
-
-
-
_145_
-
-
-
_203_
108
180
288
-
203
-
203
-
116
-
116
-| |---|---| |**Total Support Costs -**Charitable
activity|**5,552**
**180**
**5,732**
**_1,273_**| |**TOTAL Expenditure Charitable**
**Activities**|**40,978**
**14,596**
**55,573**
**_13,489_**| |
**9**
**Net Income before**
**transfers**
Independent Examiner's fee
**10**
**Staff Costs**
**TOTAL Staff Costs**|**Unrestricted**
**2024**
**Restricted 2024**
**Total 2024**
**_Total 2023_**| ||-
-
-
_954_| ||**Unrestricted**
**2024**
**Restricted 2024**
**Total 2024**
**Total 2023**
-
-
-
-
-
-
-
-| No employee received emoluments in excess of £60,000. The CHPTC has no employees. The Board considers the key management personnel of the Cecil Hepworth Playhouse to be the Trustees of The Cecil Hepworth Playhouse - Theatre for the Community. All Trustees give their time freely and no trustee remuneration for duties relating to being a trustee* was paid in the year. Mr Christopher (Kip) Punch was in receipt of £400 for providing sound technician services at a significantly reduced cost, for Project Ignition. 29 **|** Page ## **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** |**11**
**Debtors**
Prepayments and accrued
income
Undeposited Funds - unpaid
invoice|**Total Funds**
**2024**
**_Total Funds_**
**_2023_**
646
_18,020_
3,990| |---|---| |**TOTAL**|4,636
_18,020_| |**12**
**Creditors:**amounts falling
due within one year
Trade creditors
Other creditors
Accruals
Deferred income
Refundable Deposit
**TOTAL**|**Unrestricted**
**Funds 2024**
**_Total Funds_**
**_2023_**
-
_240_
-
_300_
1,000
_954_
36,851
_17,925_
1,350
_-_| ||39,201
_19,419_| 30 **|** Page ## **The Cecil Hepworth Playhouse - Theatre for the Community Trustees Annual Report** |**13**|**At 31**
**October 2023**|**Incoming**
**resources**|**Resources**
**expended**|**At 31**
**October 2024**| |---|---|---|---|---| |**Restricted funds:**||||| |Marketors|-|2,500|(1,092)|1,408| |Charity of Robert Phillips|-|5,000|(2,184)|2,816| |RC Sherriff|47|1,500|(1,547)|-| |**Unrestricted funds:**||||| |General funds|4,931|33,051|(16,000)|21,982| |**Designated funds:**|
|||| |General Reserves|34,000|12,000|-|46,000| |Project Ignition|10,000|-|(6,214)|3,786| |Cast Toilets|150|-|-|150| |Tech Equipment Fund|3,000|-|(1,241)|1,759| |Light Up|-|10,000|-|10,000| |Internal Improvements|-|16,000|(3,990)|12,010| |Designated Reserves balancing|-|71|-|71| |**TOTAL**|**52,128**|**80,122**|**(32,268)**|**99,982**| |Marketors
Charity of Robert Phillips
**Unrestricted**
General Reserve
Light Up
Internal Improvements
**14 Analysis of net assets**
**between funds**
Net current assets
**15 Reconciliation of net debt**
Cash and Cash Equivalents|Marketing requirements
Workshops
Reserves are needed to bridge the gap between the
spending and receiving of income and to cover
unplanned emergency repairs and other unexpected
expenditure. And see Pg 13 Reserves
Auditorium lighting – improved efficiency
Flooring replacements; Eco-friendly temp controls and new
boiler – backstage toilets expansion and basin installations.
**Unrestricted**
**funds**
**Restricted**
**funds**
**Total 2024**
**Total 2023**
**£**
**£**
**£**| |---|---| ||47,854
-
47,854
52,128| ||**Cash Flows**
**At 31 Oct**
**2024**
**At 31 Oct**
**2023**
134,547
134,547
53,527| 31 **|** Page