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2023-10-31-accounts

TRUSTEES’ & DIRECTORS REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDING 31[ST] OCTOBER 2023 FOR

THE CECIL HEPWORTH PLAYHOUSE – THEATRE FOR THE COMMUNITY (THE CHPTC)

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REFERENCE AND ADMINISTRATIVE DETAILS

The Cecil Hepworth Playhouse – Theatre for the Community (The CHPTC) is a CIO registered in England & Wales.

Charity No 1200829
Company No CE030533
Reg Office 6 Weyside Close, Byfleet, Surrey, KT14 7DF
Operational Address The Cecil Hepworth Playhouse. Hepworth Way, Walton-on-
Thames, Surrey. KT12 1AU
Trustees Trustees who are also directors under company law, who
served during the year and up to the date of this report
were as follows:
Janet Turner (Chair) (for the avoidance of confusion this is
not Cllr Janet Turner)
Jenny-Theresa Jones (Secretary)
Louise Tait (Treasurer)
Christopher Punch
Bankers Metro Bank
One Southampton Row
London
WC1B 5HA
Independent Examiners Solutions Accountancy and Bookkeeping Ltd
Specialist Charity Accountancy
The Mews
Little Brunswick Street
Huddersfield
HD1 5JL

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TRUSTEES’ & DIRECTORS’ OVERVIEW AND THANKS

In October 2022 a small group of people came together to decide on a name for the new charity which, it was hoped, would take on the management of the Cecil Hepworth Playhouse in Walton-on-Thames. We chose a name which the community told us would mean something to them!

Our first year as ‘The Cecil Hepworth Playhouse – Theatre for the Community’ is complete.

The Trustees are exhausted, but very happy with what has been achieved so far. We hope the communities surrounding the Cecil Hepworth Playhouse are too!

Following 18 months of hard work setting up the charity, writing business cases, negotiating the lease, many, many meetings with councillors and the council officers at Elmbridge Borough Council, our local MP, and with members of the community - we finally took on the management of the Cecil Hepworth Playhouse on April 1st 2023 (yes, we’ve heard all the jokes).

The Cecil Hepworth Playhouse has been home to many community societies and groups over the last 98 years, and they have produced shows, plays, pantos, Gilbert and Sullivan, dance, film festivals, youth theatre and more. The Playhouse is such a valuable community facility on so many levels: A social hub, it is a place to improve our mental and physical health, it protects and continues our culture, it teaches us our history and helps us to tell our stories, it gives many of us a career path - whether in acting, directing, lighting, sound, costumes, scenery - and, for many people, it is, quite simple, a reason to get out of bed and embrace life.

We must say a heartfelt thank you to the many people and organisations who have supported and contributed to this adventure so far:-

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The CHP is a remarkable place. It truly lives in so many people’s hearts and we are privileged to be its custodians.

The Trustees & Directors

Oct 2022 - Oct 2023

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TRUSTEES' & DIRECTORS’ REPORT FOR THE YEAR ENDED 31 OCTOBER 2023

The Trustees of the Cecil Hepworth Playhouse – Theatre for the Community are also the Directors of the Company. The term Trustee/s of the Charity should also be taken as meaning Directors of the Company. Herein, the Trustees present their report with the financial statements of the organisation for the year ended 31 October 2023.

The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), and the Companies Act 2006. Where necessary, the statement of financial activities (SoFA) are adapted to meet the requirements of company law.

OBJECTIVES AND ACTIVITIES

OBJECTIVES

The Objectives of the Cecil Hepworth Playhouse – Theatre for the Community are:-

  1. The provision and maintenance of a theatre and hall space for the use of the inhabitants of the communities surrounding The Cecil Hepworth Playhouse, including Elmbridge, Spelthorne, Runnymede, Woking, Guildford, Mole Valley, and neighbourhood, without distinction of political, religious or other opinions, including use for:

  2. (a) meetings, lectures and classes, and

  3. (b) other forms of recreation and leisure-time occupation,

with the object of improving the conditions of life for the public.

  1. To promote public appreciation of the arts, such as in theatrical arts, cinematic history and stagecraft - for public benefit and through the provisioning and management of a public space for the performance, development, and experience of the arts, more particularly (but not exclusively to) musical theatre, drama, dance, music, cinematic and other arts and activities.

  2. For the public benefit, to advance education in:

  3. i. the arts of stagecraft, including other aspects of theatre and theatre management;

  4. ii. the history and cultural heritage of the Cecil Hepworth Playhouse.

ACTIVITIES FOR ACHIEVING OBJECTIVES

The Trustees confirm that they have had due regard to the guidance published by the Charity Commission on Public Benefit.

Whilst our primary function is as a Community Theatre, The Cecil Hepworth Playhouse is so much more than a building, or even a theatre. It offers a rare and valuable resource for the communities that surround it to come together with shared purpose and voice.

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The CHPTC is community-led and entirely volunteer-run. In the case of the theatre day to day management and service-delivery this is a huge commitment from volunteers and should not be under-estimated.

The CHPTC regularly goes out to seek feedback and guidance from the public to deliver a service based upon community and public needs.

As a Theatre available for Hire, the CHPTC actively promotes the asset of the Cecil Hepworth Playhouse, ensuring our communities – and prospective acts - are aware that it has a space to explore creativity, local history, and the arts. We provide a booking line for hirers and a variety of equipment and support is available.

At any age, for many people, the world is not always easy to negotiate.

CHPTC provides opportunities to ALL, through volunteering, skills sharing and through active participation, to come together, find common interest, friendship and purpose. Through raising awareness of the history in our midst we improve the sense of local community.

The CHPTC supports the well-being of many groups and individuals by providing a safe place to perform, increase confidence, experience the arts and develop socially.

The CHPTC is pleased to offer a growing number of opportunities to gain practical experience of performance, stagecraft, other aspects of theatre and theatre management. Through such opportunities the public benefits from improved capacity and skills - enabling more people to work, volunteer and participate more fully in our wider community and in society generally.

The provision of the Cecil Hepworth Playhouse as a space for the community available for performance art and for social interaction, along with workshops, talks, volunteering opportunities and other activities, provides the public with regular opportunities to take advantage of the many health, social and wellbeing improvements that come with “getting involved”.

The CHPTC fields a strong presence at community events such as local Heritage days and summer fetes to promote:

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By increasing the number and variety of performances being offered at the CHP we are offering our communities the opportunity to see and enjoy new experiences “on their doorstep” – and because of this we are seeing new audiences coming into the Playhouse, including people who rarely come to see performance arts.

STRATEGIC REPORT

Achievement and Performance

The first year as a charity has been an extremely busy one for the Trustees and Volunteers supporting The Cecil Hepworth Playhouse – Theatre for the Community.

The Trustees’ comprehensive business plan was accepted by the Elmbridge Borough Council and a lease secured for a minimum of 15 years, starting April 1[st] 2023. The groundwork of putting together all the operational requirements of the theatre took place throughout the initial months. Including (but not limited to):

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The CHPTC took over full management of the theatre from 1[st] April 2023.

Numbers from April 1[st] 2022 to October 31st 2023 ( note 7 full months only ):

Since the busiest times for the theatre are November and December, many of the figures above will increase significantly as we moved into our next financial year.

Increased awareness of the venue resulted in the building being used as a film set once more – taking it back to its historical roots. We await the release of this Netflix series, scheduled for May 2024.

Users of The Playhouse are now pleased to find that WiFi and an advertising screen have been installed, and an enquiry line has been set up. All audiences and visitors to the CHP can now see what’s coming to their local theatre as they enter the building. Our social media presence has grown with Instagram, Twitter and Facebook leading the way. Hirers, including professional production teams and local community groups, have expressed appreciation for the additional building, service capabilities and marketing support we are providing – and have reflected on increased audience numbers as a result.

In May 2023 the first Film Festival came to Walton-on-Thames. The CHP hosted a number of events through the week with the support of Love Walton and the Walton BID. With a theme of “Hepworth and Alice in Wonderland” the CHPTC was uniquely positioned to magnify the theme with workshops for young people; an evening with live music and a special Hepworth full length feature film; children’s activities and a pop-up museum with artifacts from the Elmbridge Museum collection.

The pop-up museum returned in September 2023 for Heritage Day. 500 visitors of all ages and demographics came through the door, many for the first time. We hosted free historical tours; a local community choir gave their first ever live performance; The Delavine Affair, one of the last films to be shot at the Walton Studios was shown along with 2 short films, Memories of Walton. This was a perfect opportunity for members of the public to come and explore the CHP and all it has to offer, as well

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as learning about the history of the Cecil Hepworth Playhouse and its importance in cinematic history.

Financial Review

The Trustees use QuickBooksPlus Online accounting software to generate regular reports and provide an up-to-date statement as to the financial position of the charity at any one time.

The Treasurer reports at each Trustee/Board meeting on the current financial position and highlights any potential issues for discussion.

OVERVIEW

For the year ending 31/10/2023 the charity received income totalling £68,571 and incurred expenditure of £16,443, resulting in a surplus of £52,128 which is carried forward for future use. £10,000 of expenditure was directly spent on the delivery of charitable activities, and a further £3,489 of legal fees associated with the lease, insurances, statutory licensing and accountancy fees, with the remaining £2,954 used to raise further funds for the furtherance of our charitable aims. Income of £68,432 included a set up grant of £20,000 and further grants to a total of £18,276. Income from Chartable Activities totalled £20,883. The remainder of income, £9,412, came from general donations, income from investments, and activities undertaken to raise funds. At the end of October 2023 the charity is showing restricted funds of £47, and unrestricted funds of £52,081, of which £34,000 is designated to general reserves*; £10,000 is designated to Project Ignition ’24; £150 designated to support cast toilet improvements, and a further £3,000 is designated for the Technical Equipment Fund to improve the service capability and attractiveness of the facility to hirers. Undesignated reserves of £4,931 remain, which are expected to be spent out in the first 3 months of 2023-34 as increased expenditure is expected for through the high-usage winter months.

*see reserves policy below for details

PRINCIPAL RISKS AND UNCERTAINTIES

A Risk Register has been developed and is reviewed on a regular basis – and at least quarterly. Risk Management includes the establishment of systems and procedures to mitigate those risks identified in the plan; the implementation of procedures designed to minimise any potential impact on the Charity should any of these risks materialise.

PRINCIPLE RISKS AND RESPONSES

Risk: Over the medium / long-term, income does not grow to support our stated aims – threatening our charitable objects.

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Response: Our initial three-year budget plans are being reviewed following our first year of charitable activities, and this will be developed into a 3-5 year strategy. The strategy will seek to broaden and ensure diversification of income streams, whilst continuing to develop our current model further.

Risk: Rising prices across the board in the UK, especially fluctuating energy prices, and other external economic factors, could make it difficult to sustain operations and fulfil our obligations to suppliers and therefore, to service users.

Response: In mitigation, the Trustees negotiate all contracts carefully and focus on sensible cost projections and controls. Moving forward the Trustees are reviewing and developing forward budget planning and income projections for future years based on actual costs and experiential evidence.

Risk: As a new charity in its first year, there were no reserves to provide a time buffer and ensure the future of the theatre.

Response: A Reserves Policy has been put in place and we are working to maintain those reserve levels.

Risk: The inability to start building income from our charitable activities in the first 7 months.

Response: To mitigate – the Trustees worked in partnership with Elmbridge Borough Council to secure start up and support grants that reduced the risk to the charity as we took over the significant cost of running the theatre.

Risk: Being unable to attract and keep enough skilled people resources to implement charitable objectives and provide a thriving facility.

Response: Regular Review of people Resources, and opportunities offered. Actively recruit a dedicated Volunteer resource and work in partnership to create a mutually satisfying and fulfilling relationship. The Trustees are developing a strategy plan to pin-point for recruitment of first staff member.

RESERVES POLICY

Reserves are needed to bridge the gap between the spending and receiving of income and to cover unplanned emergency repairs and other unexpected expenditure. Trustees considered the cost of covering ongoing costs should the theatre be forced to suspend its operations for a length of time. Trustees also considered the need to cover committed costs should grant or other income suddenly be withdrawn or reduced, as well as the need to give community users (many of whom are charities themselves) the time to find an alternative venue for performances and minimise potential for negative impact on these beneficiaries.

Given the nature of the theatre, the significant uptick of power requirements at certain points in the year when the theatre is in high use, and the considerable annual statutory testing and maintenance required by H&S legislation most of which

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falls due in the March-May timeframe, expenditure is “lumpy”. Additionally, sudden and unexpected costs tend to be high due to the age of the building and the necessary emphasis on safety of the public in a high traffic building.

The Trustees consider, therefore, that the ideal level of general reserves would be 12 months forward running cost. As of March 31[st] 2024 the Trustees identified a full year’s actual management of the facility and running costs from 1[st] April 2023, when the charity took over the theatre: this equates to £34,000. It is likely, therefore, that the forward running costs from 1[st] Nov 2023 -31[st] Oct 2024 will be a minimum of £34,000.

Designated Reserves: £10,000 is designated to Project Ignition ’24 (see Future Plans below); £150 designated to support cast toilet improvements, and a further £3,000 is designated for the Technical Equipment Fund for a specialist theatre projector.

It is expected that designated reserves shown above will be spent out by the end of October 2024 in line with the end of the FY.

The reserves level will be reviewed annually.

The Trustees are pleased to report that expenditures for the year have been firmly controlled, without compromising the provision of a quality facility. Combined with funds raised through trading, active fundraising, donations, and grants, this has put the charity in the position of being able to set aside appropriate reserves for the purposes outlined above.

Future Plans

With the safety-net of general reserves, the Trustees feel they are now able to plan more ambitious activities to further our charitable objectives beyond the stability of the Playhouse facility.

In 2023-2024 the CHPTC plans to:

Develop a comprehensive marketing and PR strategy to further increase awareness of the theatre, the arts, and the opportunities offered.

Ignition ’24: In accordance with our objectives, we have been able to designate funding towards an exciting new programme . This will provide a platform for emerging talent to work alongside professional directors & highly skilled practitioners, to develop performance and employability, and gain professional experience - whilst also reaching out to a new and more diverse audience for the CHP.

We see Ignition ‘24 as an exceptionally ambitious programme in support of people who are at an early stage of their chosen theatre career. Talented local performers and theatre crews tell us opportunities for personal development and gaining experience in the performing arts are rare – and we have observed that a huge percentage of these are unpaid. This is an impossible situation for anyone, of any age, who has chosen a performing arts career & invested heavily in their own

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training. Conversely, the high cost of a fair remuneration leads to fewer opportunities for those same performers.

The Trustees aim to secure funding support for this programme, as well as investing £10,000 through designated reserves to give this project every chance to be successful.

Continue to build our audience profile and numbers with a broadening range of performances in response to surveys and feedback from theatre visitors, and conversations with the general public.

Explore further partnerships with the community and other organisations.

Maintain the level of reserves to mitigate reliance on any single grantor or income stream such that we can meet our obligations and successfully expand CHPTC activities to meet our objects in the best ways possible for the benefit of our communities and of the public generally.

To explore and increase opportunities for self-sustainability.

Playhouse 100: Engage with the community to design and develop plans for the Centenary year (2025) of the Cecil Hepworth Playhouse as a theatre!

Structure, Governance and Management

GOVERNING DOCUMENT

The Cecil Hepworth Playhouse – Theatre for the Community is a Charity Incorporated Organisation (CIO) – and therefore a charity registered with the Charity Commission and a limited Company. It is controlled by its governing document, a CIO Foundation Constitution dated 27[th] October 2022.

ORGANISATIONAL STRUCTURE AND DECISION MAKING

As a Charitable Incorporated Organisation (CIO), the CHPTC has a specific legal structure and governance framework.

A board of Trustees of up to ten members meet monthly with constant ongoing communications between meetings. The Board are responsible for the governance and management of the organisation. They have a legal and fiduciary duty to act in the best interests of the charity and its beneficiaries. The Board sets the strategic direction, oversees the financial affairs, and ensures the effective operation of the charity.

Apart from the first charity Trustees, every appointed trustee must be appointed for a term of three years by resolution passed at a properly convened meeting of the charity Trustees.

Any person retiring as a charity trustee is eligible for reappointment however, a charity trustee who has served for three consecutive terms may not be reappointed

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for a fourth consecutive term but may be reappointed after an interval of at least one year.

Any natural person over the age of 18 may put themselves forward for consideration as a Trustee, provided they are not otherwise disqualified from acting as a charity trustee by virtue of sections 178-180 of the Charities Act 2011 (or any statutory reenactment or modification of that provision).

In selecting individuals for appointment, the charity Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Trustees will meet to consider and agree appointments of new Trustees based on the above characteristics; and will additionally consider any current board gaps in skills, knowledge and experience.

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The Trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of their incoming resources and application of resources, including their income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Group and the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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Approved by order of the members of the board of Trustees and signed on their behalf by:

J A Turner

J A Turner (Aug 6, 2024 23:19 GMT+1)

................................................

JA Turner

(Chair of Trustees)

Date: 5[th] August 2024

Louise A Tait (Aug 7, 2024 11:39 GMT+1)

................................................

LA Tait

(Trustee and Treasurer) Date: 5[th] August 2024

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The Cecil Hepworth Playhouse - Theatre For The Community

Charity No. 1200829

Company No. CE030533

Trustees' Report and Unaudited Accounts

31 October 2023

The Cecil Hepworth Playhouse - Theatre For The Community Contents

Pages
Trustees' Annual Report 15
Independent Examiner's Report 16
Statement of Financial Activities 17
Summary Income and Expenditure Account 18
Balance Sheet 19
Statement of Cash flows 20
Notes to the Accounts 21 to 28
Detailed Statement of Financial Activities 29 to 30

Page 15

The Cecil Hepworth Playhouse - Theatre For The Community Trustees Annual Report

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the period ended 31 October 2023.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. CE030533

Charity No. 1200829

Detailed Trustee Report refer to pages 1-12

Registered Office

6 Weyside Close Byfleet West Byfleet KT14 7DF

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

J.T.M. Jones

C.H. Punch L.A. Tait J.A. Turner

Accountants

Solutions Accountancy & Bookkeeping Ltd

1 The Mews Little Brunswick Street Huddersfield HD1 5JL

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

Louise A Tait (Aug 7, 2024 11:39 GMT+1)

L.A. Tait Trustee 5[th] August 2024

Page 16

The Cecil Hepworth Playhouse - Theatre For The Community Independent Examiners Report

Independent Examiner's Report to the trustees of The Cecil Hepworth Playhouse - Theatre For The Community

I report to the charity trustees on my examination of the financial statements of The Cecil Hepworth Playhouse - Theatre For The Community for the period ended 31 October 2023.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Trevor Worthington Trevor Worthington (Aug 7, 2024 09:03 GMT+1)

CPAA

Solutions Accountancy & Bookkeeping Ltd 1 The Mews Little Brunswick Street Huddersfield

HD1 5JL 5[th] August 2024

Page 16

The Cecil Hepworth Playhouse - Theatre For The Community Statement of Financial Activities

for the period ended 31 October 2023

Notes
Income from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
Total
Expenditure on:
Raising funds
7
Charitable activities
8
Total
Net gains on investments
Net income
9
Transfers between funds
Net income before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds carried forward		 Unrestricted
funds
2023
£
43,326
20,883
3,447
139
67,795
2,954
12,760
15,714
-
52,081
-
52,081
52,081
52,081		 Restricted
funds
2023
£
776
-
-
-		 Total funds
2023
£
44,102
20,883
3,447
139
776
-
729		 68,571
2,954
13,489
729
-		 16,443
-
47
-		 52,128
-
47 52,128
47 52,128
47 52,128

Page 17

The Cecil Hepworth Playhouse - Theatre For The Community Summary Income and Expenditure Account

for the period ended 31 October 2023

Income
Interest and investment income
Gross income for the period
Expenditure
Total expenditure for the period
Net income before tax for the period
Net income for the period		 2023
£
68,432
139
68,571
16,443
16,443
52,128
52,128

Page 18

The Cecil Hepworth Playhouse - Theatre For The Community Balance Sheet

at 31 October 2023

Company No.
CE030533
Notes
Current assets
Debtors
11
Cash at bank and in hand
Creditors:Amount falling due within one year
12
Net current assets
Total assets less current liabilities
Net assets excluding pension asset or liability
Total net assets
The funds of the charity
Restricted funds
Restricted income funds
13
Unrestricted funds
13
General funds
Designated funds
Reserves
13
Total funds
2023
£
18,020
53,527
71,547
(19,419)
52,128
52,128
52,128
52,128
47
47
4,931
47,150
52,081
52,128

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the period ended 31 October 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 5[th] August 2024

And signed on its behalf by:

Louise A Tait (Aug 7, 2024 11:39 GMT+1) L.A. Tait Trustee 5[th] August 2024

Page 19

The Cecil Hepworth Playhouse - Theatre For The Community Statement of Cash flows

for the period ended 31 October 2023

Cash flows from operating activities
Net income per Statement of Financial Activities
Adjustments for:
Dividends, interest and rents from investments
Other gains/losses
Increase in trade and other receivables
Increase in trade and other payables
Net cash provided by operating activities
Cash flows from investing activities
Dividends, interest and rents from investments
Net cash from investing activities
Net cash from financing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at the beginning of the period
Cash and cash equivalents at the end of the period
Components of cash and cash equivalents
Cash and bank balances		 2023
£
52,128
(139)
-
(18,020)
18,465
52,434
139
139
-
52,573
-
52,573
53,527
53,527		 £
-
-
-
-
-
-
-
-
-
-
-
-
-
-

Page 20

The Cecil Hepworth Playhouse - Theatre For The Community Notes to the Accounts

for the period ended 31 October 2023

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

Income

Volunteer help The value of any volunteer help received is not included in the accounts.

Page 21

The Cecil Hepworth Playhouse - Theatre For The Community Notes to the Accounts

Expenditure

Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs. No Trustee or Volunteer expenses were paid in the year. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

Page 22

The Cecil Hepworth Playhouse - Theatre For The Community Notes to the Accounts

3 Income from donations and legacies

Donations
Trust and Foundations
Government & LA Grants
4
Income from charitable activities
Operation of Theatre
Income from other trading activities for
5
raising funds
Lottery Income
Bar and Refreshments
6
Income from investments
Bank Interest
7
Expenditure on raising funds
Fundraising costs
Raising Funds Costs(see detailed below)
Fundraising Events		 Unrestricted
£
5,826
-
37,500
43,326		 Restricted
£
-
776
-
776
Unrestricted
£
20,883
20,883
Unrestricted
£
869
2,578
3,447
Unrestricted
£
139
139
Unrestricted
£
2,282
672
2,954		 Total
2023
£
5,826
776
37,500
44,102
Total
2023
£
20,883
20,883
Total
2023
£
869
2,578
3,447
Total
2023
£
139
139
Total
2023
£
2,282
672
2,954

Page 23

The Cecil Hepworth Playhouse - Theatre For The Community Notes to the Accounts

7 Expenditure on raising funds(continued)

Raising Funds Costs(detailed)
Raising Funds Expenditure
Bar Stock Purchased
Go Fund Me Fees
Licensing - Alcohol
Sum up Fees
Total Raising Funds Costs		 Unrestricted
£
42
1,904
10
279
47
1,273		 Restricted
£
-
-
-
-
-
-		 Total
2023
£
42
1,904
10
279
47
1,273

Page 24

The Cecil Hepworth Playhouse - Theatre For The Community Notes to the Accounts

8
Expenditure on charitable activities
Expenditure on charitable
activities:
Charitable Activities Costs(see detailed below)
Support Costs(see detailed below)
Governance costs:
Audit & Accountancy fees
Legal and professional fees
Quickbooks fees
Charitable Activities Costs(detailed)
Advertising/Promotional
Awareness and Community event
Building consumables
Caretaker Services
Cleaning and Sanitary Consumables
Heating and Lighting
Phone Internet
Refuse Collection
Stage Consumables
Technical equipment under £1000
Water
Website Costs
Total Charitable Activities Costs
Support Costs(detailed)
Insurances
Licenses - music and premises
Office supplies
Office/General Administrative Expenses
Other Professional Services
Total Charitable Activities Costs		 Unrestricted
£

7,998
1,273
954
2,453
82
12,760
Unrestricted
£
157
45
10
240
393
5,418
242
899
291
-
183
121
7,998
Unrestricted
£
728
178
18
145
203
1,273		 Restricted
£
729
-
-
-
-
729
Restricted
£
-
-
-
-
-
-
-
-
83
646
-
-		 Total
2023
£
8,727
1,273
954
2,453
82
13,489
Total
2023
£
157
45
10
240
393
5,418
242
899
374
646
183
121






















729 7,998
Restricted
£
-
-
-
-
-		 Total
2023
£
728
178
18
145
203
- 1,273

Page 25

The Cecil Hepworth Playhouse - Theatre For The Community Notes to the Accounts

Net income before transfers
2023
This is stated after charging: £
Independent Examiner's fee 954

10 Staff costs


Total Staff Cost		 2023
£
-
-

No employee received emoluments in excess of £60,000.

The CHPTC has no employees. The Board considers the key management personnel of the Cecil Hepworth Playhouse to be the Trustees of The Cecil Hepworth Playhouse - Theatre for the Community. All Trustees give their time freely and no trustee remuneration was paid in the year.

11 Debtors

Prepayments and accrued income
12Creditors:
amounts falling due within one year
Trade creditors
Other creditors
Accruals
Deferred income		 2023
£
18,020
18,020
2023
£
240
300
954
17,925
19,419

Page 26

The Cecil Hepworth Playhouse - Theatre For The Community Notes to the Accounts

13 Movement in funds

Restricted funds:
Restricted income funds:
RC Sherriff Trust
Total
Unrestricted funds:
General funds
Designated funds:
General Reserve
Project Ignition ’24
Cast Toilet Improvements
Technical Equipment Fund
Total
Total funds		 Incoming
resources
(including
other
gains/losses)
£
776
776
20,645
34,000
10,000
150
3,000
47,150
68,571		 Resources
expended
£
At 31
October
2023
£
(729)
47
(729)
47
(15,714)
4,931
-
34,000
-
10,000
-
150
-
3,000
-
47,150
(16,443)
52,128

Purposes and restrictions in relation to the funds (See details of our Reserves Policy in Director/Trustee Report): Restricted funds:

RC Sherriff Trust new sound equipment for the Theatre

Designated funds: General Reserve Project Ignition ’24 money set aside for the delivery of the three week programme detailed in the Director/Trustee Report's Report Future Plans.

Cast Toilet Improvements Technical Equipment Fund to improve the service capability and attractiveness of the facility to hirers

14 Analysis of net assets between funds

Net current assets Unrestricted
funds
£
52,081
25,081		 Restricted
funds
£
47
47		 Total
£
52,128
52,128

Page 27

The Cecil Hepworth Playhouse - Theatre For The Community Notes to the Accounts

15 Reconciliation of net debt

Cash and cash equivalents
Net debt		 Cash flows
£
53,527
53,527
53,527		 At 31
October
2023
£
53,527
53,527

53,527

16 Related party disclosures

There were no Related Party Transactions during the year.

No Trustee or Volunteer expenses were paid in the year.

Page 28

The Cecil Hepworth Playhouse - Theatre For The Community Detailed Statement of Financial Activities

for the period ended 31 October 2023

Income and endowments from:
Donations and legacies
Donations
Trust and Foundations
Government & LA Grants
Charitable activities
Operation of Theatre
Other trading activities
Lottery Income
Bar and Refreshments
Investments
Bank Interest
Total income and endowments
Expenditure on:
Costs of other trading activities
Raising Funds Costs
Fundraising Events
Total of expenditure on raising
funds
Charitable activities
Charitable Activities Costs
Support Costs
Governance costs
Audit & Accountancy fees
Legal and professional fees
Quickbooks fees
Total of expenditure on charitable
activities
Total expenditure
Net gains on investments		 Unrestricted
funds
2023
£
5,826
-
37,500
43,326
20,883
20,883
869
2,578
3,447
139
139
67,795
2,282
672
2,954
2,954
7,998
1,273
9,271
954
2,453
82
3,489
12,760
15,714
-		 Restricted
funds
2023
£
-
776
-
776
-
-
-
-
-
-
-
776
-
-
-
-
729
-
729
-
-
-
-
729
729
-		 Total funds
2023
£
5,826
776
37,500
44,102
20,883
20,883
869
2,578
3,447
139
139
68,571
2,282
672
2,954
2,954
8,727
1,273
10,000
954
2,453
82
3,489
13,489
16,443
-

Page 29

The Cecil Hepworth Playhouse - Theatre For The Community Detailed Statement of Financial Activities

Net income
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 52,081
52,081
-
52,081
-
52,081		 47
47
-
47
-
47		 52,128
52,128
-
52,128
-
52,128

Page 30