## **POTTERS BAR AND DISTRICT HISTORICAL SOCIETY** ## **Registered Charity number 1200797** ## **TRUSTEES REPORT FOR YEAR ENDED 31 MARCH 2024** **Governing document** : Constitution dated 4[th] October 2022 **Principal contact address** Mr. D. N. Jones Tel 01707 659686 54 Mimms Hall Road Potters Bar, Herts EN6 3DU Email: spitdnj@btinternet.com ## **Charitable objects** To stimulate an interest in history, especially local history, by suitable means such as lectures, exhibitions, visits, excavations and publications. To promote the advancement of education and research into the history of the area. To record and encourage the preservation of buildings, monuments, documents and other evidence relating to the history of the area. ## **Classification** **What:** Arts/Culture/Heritage/Science ## **Who:** The General Public ## **How:** Sponsors or undertakes research and management of the local Potters Bar Museum ## **Area of benefit:** Potters Bar and district ## **Where the charity operates:** Hertfordshire **Trustees:** Mr Arnold Davey Chairman Mr David Jones Vice Chairman Mr Nicholas Alexander Trustee Member Mr Leslie Chesson Treasurer Mr Andrew Jarvis Trustee Member **Independent Examiner:** Mr. R. Lee 38 Ladbrooke Drive Potters Bar, Herts EN6 1QR ## **POTTERS BAR AND DISTRICT HISTORICAL SOCIETY** ## **Registered Charity number 1200797** ## **TRUSTEES REPORT FOR YEAR ENDED 31 MARCH 2024** The trustees present their report and the financial statements for the year ended 31 March 2024. ## **Trustees** The trustees named on page 1 are those serving at date of this report. Trustee appointment is governed by the Constitution of the charity. The Board of trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee. It is the intention of Mr Arnold Davey to stand down as Chairman & trustee early in the new financial year. No fees or payments are made to trustees for their services. ## **Overview** Full details can be found in the attached yearly reports from the Museum & the Historical Society ## **Financial review** Full details can be found in the Society & Museum merged accounts for the financial year ending 31st march 2024, in the attached document. ## **Achievements and Performance** The attached merged report from the Society & the Museum give full details of the Charity’s achievements & performance. # **POTTERS BAR AND DISTRICT HISTORICAL SOCIETY Registered Charity number 1200797** **TRUSTEES REPORT FOR YEAR ENDED 31 MARCH 2024** ## **Statement of Financial Activities to 31 March 2024** See attached copy of the Charity’s merged accounts for the y/e 31st March 2024. This report was approved by the trustees on and signed by them A Davey - Chairman D Jones - Vice Chairman N Alexander - Trustee L Chesson - Treasurer A Jarvis - Trustee ## **POTTERS BAR AND DISTRICT HISTORICAL SOCIETY Registered Charity number 1200797** ## **TRUSTEES REPORT FOR YEAR ENDED 31 MARCH 2023** This report on the accounts of the Trustees for the year ended 31 March 2023 which are set out on the attached pages is in respect of an examination carried out under section 43 of the Charities Act 1993. ## **Respective responsibilities of the Trustees and Examiner** The Trustees are responsible for the preparation of the Accounts and consider that the audit requirement of section 43(2) of the Act does not apply. It is my responsibility to issue this report on those Accounts in accordance with the terms of regulation 7 of the Charities (Accounts and Reports) regulations 1995. ## **Basis of the Independent Examiner’s Report** My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(2) of the act. That examination included a review of the accounting records kept by the Trustees and a comparison of the Accounts with those records. It also included considering any unusual items or disclosures in the Accounts and seeking explanations from the Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the Accounts. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to my attention: 1. Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the 1993 Act, and to prepare accounts which accord with the accounting records and to comply with the requirements of the 1993 Act, have not been met: or 2. to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached Dated ....................... **Independent Examiner:** Mr. R. Lee 38 Ladbrooke Drive Potters Bar, Herts EN6 IQR POTTERS BAR & DISTRICT HISTORICAL SOCIETY Registered Charity number 1200797 SOCIETY & MUSEUM MERGED ACCOUNTS FINANCIAL YEAR 2023-2024 ## **Statement of Financial Activities to 31st March 2024** |**INCOME**|SOCIETY|MUSEUM|TOTAL| |---|---|---|---| ||£|£|£| |Subscriptions|737||737| |Publications|866||866| |Donations|147||147| |Sundry Income|139||139| |Hertsmere Core Funding||1162|1162| |CPZ Refund||38|38| |Sale of Station Sign||370|370| ||1889|1570|3459| |**EXPENDITURE**|||| |Room Hire|547||547| |Subscriptions to other societies|49||49| |Publication & copier costs|39||39| |General Expenses|901||901| |Speakers Expenses|203||203| |Museum Expenses||186|186| |Computer Costs|||0| |Displays||1178|1178| |Nrw Alarm||540|540| |Courier||111|111| ||||0| ||||0| ||||0| ||1739|2015|3754| |**SURPLUS (LOSS) OF INCOME FOR YEAR**|150|-445|-295| |**FUNDS**|||| |Funds held on 1st April 2023|5392|9249|| |Surplus (loss) for year|150|-445|| |Funds held on 31st March 2024|5542|8804|14346| |**ASSETS**|||| |Cash in hand|392||| |Barclays Bank Account|5150|8804|| |Net Assets on 31st March 2024|5542|8804|14346| |Membership at 31st March 2024|58||| |L G Chesson Treasurer of the Society and Trustee||D Jones Deputy|Chairman and Trustee| R Lee Independent Examiner