ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED **30TH SEPTEMBER 2023** Company No: CE030485 Charity No: 1200785 ## **REFERENCE AND ADMINISTRATIVE DETAILS** **Trustees:** L Hurst (Chair) A Syson A Brightley-Hodges J Watson G Pain R Carnac 67 John Wilson Business Park **Registered Office:** Whitstable Kent CT5 3QT **Registered Numbers:** Charity No: 1200785 Company No: CE030485 **Bankers:** National Westminster Bank Plc Corporate Business Centre Western Avenue Waterside Court Chartham Maritime Chatham Kent ME4 4RT 2. ## **Chair’s Statement** To use an old football analogy; the first year of the charity’s formation has been a "game of two halves". On the one hand, setting up the charity took longer than the board had anticipated, largely due to the charity's aims to support and give grants out to the coffee growing communities in the developing world as well as localised community grants around HatHats Coffee stores. The overseas investment aims of the charity required more work to fulfil bank compliance rules Because the charity has been setup by volunteers, working through banking compliance and risk compliance took longer than expected as did registering for Gift Aid and setting up merchant services in order to receive money. The cost-of-living crisis and high energy bills also had an impact on the charity’s ability to raise funds, but nonetheless we are confident that we will be able to work on projects that will have a direct impact on thousands of people marginalised in coffee-growing communities as well as being able to distribute funds to community projects around HatHats Coffee stores. Despite the gloomy economic backdrop we have much to celebrate, and we should take time to reflect on some amazing achievements throughout our first year. We’re pleased that our core sponsor HatHats Coffee has now launched an ‘Invisible Latte’ in all its stores, this is fundamentally the cost of a coffee where 100% of the proceeds go to the HatHats Foundation. This year a group of 12 staff from HatHats Coffee have decided to use their “My ten days”, a donation of time from HatHats Coffee, to fundraise for a project in Uganda which will see the foundation partner with Fields Of Life to provide skills and equipment for hospitality students from a vocational college in Uganda as well as drill a borehole in a remote coffee growing village to provide sustainable drinking water for several rural communities. The balance for the trip had been virtually raised by the period end. I look forward to sharing more about this wonderful trip in next year’s report. The Foundation also aimed to support several community projects around its stores in Kent at the end of 2023 once enough funds have been accumulated through its fund-raising efforts. It only remains for me to thank our donors and supporters for all their hard work and continued loyalty. Here's to a successful 2024/25 as we endeavour to make wonderful things happen. Louis Hurst 19th June 2024 Chair The HatHats Foundation 3. **TRUSTEES' ANNUAL REPORT FOR THE PERIOD ENDED 30TH SEPTEMBER 2023** The Trustees of the HatHats Foundation ('the Foundation') present their annual report and financial statements for the period ended 30th September 2023. The Foundation was incorporated at Companies House as a Charity Incorporated Organisation and registered as a charity with the Charity Commission on 21st October 2022. ## **Relationship with HatHats Coffee Company Limited** In 2023, HatHats Coffee Company Limited granted the term of its Grant Funding Agreement with the Foundation for a five-year initial period. The donation for the period to 30th September 2023 was anticipated to be around **£3,000** which was given in kind and largely used on consultancy and startup fees as well as staff costs. HatHats Coffee Company Limited also entered into a Commercial Participation Agreement with the Foundation for an initial period of five years. This agreement enables HatHats Coffee Company Limited to raise funds through the sale of certain products from which it would donate certain proceeds to the Foundation and otherwise through fundraising from HatHats’ employees and members of the public. ## **Fundraising Approach** The Foundation's approach to fundraising is to predominantly use the relationship with HatHats Coffee Company Limited, its employees and customers to raise funds through the sale of products or fundraising activities. We do not carry out street fundraising, nor do we undertake fundraising mail shots or telephone canvassing. We work with HatHats Coffee Company Limited to ensure any fundraising they do for the Foundation complies to recognised best practice standards. Fundraising is monitored by the trustees of the charity, and we also monitor any fundraising complaints (none were received during the period) and always seek to protect the public, including vulnerable people, from unreasonably intrusive or persistent fundraising approaches, or undue pressure to donate. ## **Structure, Governance and Management** ## Governing Document The Foundation established the charitable objects and powers of the Foundation. In the event of the Foundation being wound up the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities. 4. ## **Recruitment and Appointment of the Board of Trustees** Trustees were appointed to the Foundation to ensure that the Board includes experience in financial, legal and other relevant fields. Trustees are aware of their obligations in law as Trustees and are encouraged to acquaint themselves with publications and guidance available from the Charity Commission. The Trustees serving during the period were as follows: Trustees: L Hurst (Chair) 21st October 2022 A Syson 21st October 2022 A Brightley-Hodges 21st October 2022 J Watson 21st October 2022 G Pain 21st October 2022 R Carnac 21st October 2022 ## **Organisational Structure** The Board of Trustees meet at least four times a year and oversees finance, current project work and the future strategy of the Foundation as well as considering community grant applications. ## **Principal Risks and Uncertainties** The Trustees have examined the major strategic, business and operational risks which the Foundation faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to mitigate these risks. The three risks that would have the highest impact to the model of operation that the Foundation has are a decrease in income received and the quality of the delivery of projects with project partners in the UK and overseas and safeguarding. While the Foundation does not plan to build or operate any of the projects which it has funded, cases of misconduct by staff of our delivery partners on or off Foundation projects could result in reputational harm for the Foundation. The Foundation has created a safeguarding policy this year to mitigate against this risk. ## **Objectives and Activities** The Foundation's aims are to make wonderful things happen in the communities it works with, either by giving grants to community projects around HatHats Coffee stores or the prevention and relief of poverty and the advancement of health, education and the environment of coffee-growing communities around the world. In the consideration of projects, the Trustees have due regard to the Charity Commission's guidance on public benefit. The Trustees always ensure that the projects undertaken are in line with the aims and objectives of the Foundation. 5. CHARITY COMM15510N FOR ENGLAND AND WALES ritv N**members of**
**On accounts for the year**
**ended**
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HATHATS FOUNDATION|Charity Name
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HATHATS FOUNDATION| |---|---|---|---| ||||| ||30THSEPTEMBER 2023|**Charity no**
**(if any)**|1200785| ||||| ||6 and 7||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2023. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 19 June 2024 **Signed: Name:** Rolf Kurth **Relevant professional qualification(s) or body (if any): Address:** Flat 6, 48a Lexington Street London W1F 0LR **October 2018** 1 8. **IER** Section B Disclosure Only complete if the examiner needs to highlight matters of GOn￿M (see CC32. Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brief detalls of any items that the examlner wlshes to disclose. IER October 2018 Make wonderful things happen © HatHats Foundation HatHats Foundation, 67 John Wilson Business Park, Whitstable, Kent, CT5 3QT HatHats is a registered trademark of HatHats Coffee Company Limited