Climate Resources and Guidance Charity No: 1200700
Trustees’ Annual Report & Statement of Financial Activity for the period 17th October 2022 to 31st March 2024
Trustees
Rob Cheeseman Fiona Marlow Alex Pratt Penny Quilter
September 2024
Contents
| Contents | Contents | |
|---|---|---|
| 1. | Introducton..................................................................................................3 | |
| 1.1 | Charitable Objects............................................................................................3 | |
| 1.2 | Overview (Executve Summary).......................................................................3 | |
| 2. | Actvites & Achievements............................................................................3 | |
| 2.1 | Outputs & Outcomes........................................................................................3 | |
| 2.2 | The Roles & Contributons of Volunteers.........................................................4 | |
| 2.3 | How the Public Have Benefted.......................................................................4 | |
| 2.4 | Looking Ahead..................................................................................................4 | |
| 3. | Financial Review...........................................................................................4 | |
| 3.1 | Financial Positon..............................................................................................4 | |
| 3.2 | Details of Any Funds Materially in Defcit.........................................................4 | |
| 3.3 | Policy on Reserves............................................................................................4 | |
| 3.4 | Principal Sources of Funding.............................................................................4 | |
| 3.5 | Remuneraton of Trustees................................................................................4 | |
| 4. | Reference and Administraton Details...........................................................5 | |
| 4.1 | Charity Name & Registraton............................................................................5 | |
| 4.2 | Charity’s Principal Address...............................................................................5 | |
| 4.3 | Names of the Trustees Who Manage the Charity.............................................5 | |
| 5. | Structure, Governance & Management.........................................................5 | |
| 5.1 | Type of Governing Document...........................................................................5 | |
| 5.2 | Statutory Declaraton.......................................................................................5 | |
| 5.3 | Trustee Selecton Methods...............................................................................5 |
Climate Resources and Guidance: Trustees’ Annual Report & Financial Statements
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1. Introduction
1.1 Charitable Objects
1) to promote for the benefit of the public the conservation, protection and improvement of
the physical and natural environment
2) to advance the education of the public in the conservation, protection and improvement
of the physical and natural environment in matters relating to climate and ecological changes
1.2 Overview (Executive Summary)
In our first year we have begun the work of building the profile of the charity so that it becomes a trusted source of information, and we have started on the path of educating the public (in various ways) about some of the issues surrounding climate change and nature loss.
Our reach might be said to have been fairly limited but we have laid the foundations for greater success next year, when several of our plans will come to fruition.
2. Activities & Achievements
2.1 Outputs & Outcomes
Our first year has seen steady progress towards some of our objectives. The first half of the year was dedicated to preparing for Great Big Green Week, for which we were generously granted the use of St Nic’s Gallery. We put on an entire week of events including parties, a spoken word night, talks, film nights and workshops. Although hard work for the trustees and volunteers the week was a success in terms of disseminating information, raising the profile of the charity and raising money (the donations during this week provided about 1/3 of the total donations for the year.
Great Big Green Week also saw the first outing for our set of information leaflets on various topics relating to the climate and ecological emergency. These seem to have been well-received with positive feedback from all those who have commented. We obtained funding from Weymouth Town Council for printing costs and purchasing suitable display units, and have an ongoing display at the Palm House café, with other sites in the pipeline.
In September we had a stall and gave a talk at the inaugural Dorset Conference of Parties. We also helped with the Let Music Unite festival in support of refugees. Both events helped to raise our profile.
Although outside of the current reporting period, in October we held a Toy Swap at the Palm House café which helped to demonstrate an alternative approach to consumerism. We also held our first Speakeasy spoken word night which was a great success, providing an opportunity to distribute our information leaflets and tell people about our mission. In November we ran a stall at Weymouth College as part of their environment week, where we had the opportunity to engage with students.
Throughout the year we have been fostering a relationship with the town council CEE working group, and we have been working on our website which we think will prove a great resource in time.
In the main our activities have been of a type for which it is difficult to quantify outcomes, though we now have a mailing list of over 200 people and can say that approximately the same number attended our various events.
Climate Resources and Guidance: Trustees’ Annual Report & Financial Statements
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2.2 The Roles & Contributions of Volunteers
We are grateful for the many hours volunteers have spent helping to plan, organise and execute our events and activities. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.
2.3 How the Public Have Benefitted
Our information leaflets have had an impact beyond the local area. A group in the Blandford area are interested in replicating the idea, and the Trainline company have asked if they can be included in future versions. Once the website has been professionally redesigned we hope this influence will spread further still, with the online versions being available for anyone to read.
2.4 Looking Ahead
In the coming year we hope to see some real-world progress on our Retrofit, Community Resilience and Growing Connections projects. The website content should become more complete, providing valuable resources for everyone in the local community and beyond. We will be completing the rollout of our information stands and putting on more pop-up events throughout the year.
3. Financial Review
3.1 Financial Position
Our income this year has been quite small (£1366 in donations and £2990 in grant funding) but as we have no overheads (such as rent, utility bills and salaries) we are in a sound financial position. Our main expenditure has been on printing (£810) and we would expect to spend at least as much again in the coming year.
3.2 Details of Any Funds Materially in Deficit
The Charity has no funds which are materially in deficit.
3.3 Policy on Reserves
As our income and outgoings are very small, and as we have no overheads, the Trustees do not currently consider it necessary to have a reserves policy. However this stance will be reviewed regularly to ensure there is a balance between holding sufficient contingency funds, and ensuring that donations and funding are spent in a timely manner on the objectives of the charity.
3.4 Principal Sources of Funding
By far our biggest source of income was the grant from Weymouth Town Council, which is restricted in its use to funding the printing of leaflets and purchasing leaflet stands. Great Big Green Week saw us generate nearly £500 in donations. In the coming year we plan to apply for more substantial funding and to find ways to generate more donations.
3.5 Remuneration of Trustees
All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost.
Climate Resources and Guidance: Trustees’ Annual Report & Financial Statements
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4. Reference and Administration Details
4.1 Charity Name & Registration
Name of the Charity: Climate Resources and Guidance
Working name: Weymouth Climate Hub
Charity No: 1200700
Registered with HM Revenue & Customs Yes
4.2 Charity’s Principal Address
68 Wyke Road, Weymouth, Dorset DT4 9QJ
e-mail: hello@weymouthclimatehub.com
website: www.weymouthclimatehub.com
4.3 Names of the Trustees Who Manage the Charity
| Name | Office | Appointed | Resigned | Appointed by |
|---|---|---|---|---|
| Rob Cheeseman | Trustee | 17.10.23 | CRaG | |
| Fiona Marlow | Trustee | 17.10.23 | CRaG | |
| Alex Prat | Trustee | 17.10.23 | CRaG | |
| Penny Quilter | Trustee | 17.10.23 | CRaG |
5. Structure, Governance & Management
5.1 Type of Governing Document
Climate Resources and Guidance is a Charitable Incorporated Organisation using the Foundation Model. It is registered with the Charity Commission under number 1200700 and is governed by its Constitution, last updated in October 2022.
5.2 Statutory Declaration
The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.
5.3 Trustee Selection Methods
There must be at least three charity trustees but there is no maximum number.
In accordance with the Constitution, Trustees are appointed or re-appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law.
Following appointment, new trustees are introduced to their role and provided with a copy of the Constitution, all applicable policies and procedures, and several guidance documents published by the Charity Commission. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act.
Approved by the Trustees and signed on their behalf.
Alex Pratt
17 September 2024
Climate Resources and Guidance: Trustees’ Annual Report & Financial Statements
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Climate Resources and Guidance 1200700
Receipts and payments accounts CC16a
For the period
07/10/2022 To 31/03/2024
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 1,996 924 - 2,920 -
Grants - 2,990 - 2,990 -
Charitable Services 200 - - 200 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 2,196 3,914 - 6,110 -
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 2,196 3,914 - 6,110 -
A3 Payments
Printing 364 554 - 918 -
Insurance 172 - - 172 -
Bank Charges 77 - - 77 -
Displays - 687 - 687 -
Refunds 491 - 491 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total 1,104 1,241 - 2,345 -
A4 Asset and investment purchases,
(see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 1,104 1,241 - 2,345 -
Net of receipts/(payments) 1,092 2,673 - 3,765 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 1,092 2,673 - 3,765 -
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CCXX R1 accounts (SS)
18/09/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Bank Account Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 1,091 2,674 - - - - 1,091 2,674 Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Alex Pratt |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 18/09/2024 |
CCXX R2 accounts (SS)
18/09/2024
2