2025-03-31-accounts - The Dunwich Community Heritage Centre

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Annual Report

and

Financial Statements

of

The Dunwich Community Heritage Centre Registered charity number 1200611

St James Street

Dunwich

Saxmundham

Suffolk IP17 3DT

For the year ended 31 March 2025 Prepared on the accruals accounting basis

THE DUNWICH COMMUNITY HERITAGE CENTRE

Registered Charity No. 1200611

Accredited Museum No. 592

Principal Address: Dunwich Museum St James Street Dunwich Saxmundham Suffolk IP17 3DT Trustees: Matthew Salusbury (Chairman) Katharine Chant (Curator) John Cary (Treasurer) (resigned 30 June 2025) Susanne Hardy Prof. David Sear Caroline Gay Way Cliff Nicholson (appointed 1 January 2025) Independent Examiners: Ensors Blyth House Rendham Road Saxmundham Suffolk IP17 1WA Bankers: Co-Operative Bank 9–11 Queen Street Ipswich IP1 1SW Solicitors: Nicholsons 23 Alexandra Road Lowestoft NR32 1PP

THE DUNWICH COMMUNITY HERITAGE CENTRE

For the year ended 31 March 2025

INDEX Trustees’ Annual Report Independent Examiner’s Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements	Page(s) 1 - 3 4 5 6 7 – 12

THE DUNWICH COMMUNITY HERITAGE CENTRE

TRUSTEES’ ANNUAL REPORT

For the year ended 31 March 2025

The trustees present their annual report and financial statements for the year ended 31 March 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity’s governing document, and “Accounting and Reporting by Charities: Statement of Recommended Practice appplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)”.

Objectives and activities

A heritage centre serving the local community as a social hub alongside an education centre and museum which is a custodian of the relics and records of ancient and modern Dunwich serving to educate and entertain the general public and the local community alike.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Structure, governance and management

Governing document

The charity was first registered on 7 October 2022 and is controlled by its governing document, its Constitution, and constitutes a Charitable Incorporated Organisation, registered with The Charity Commission.

The charity is managed by its trustees who are appointed either from the local community with interest in preservation of the history of the surrounding area or through professional background and experience. The trustees meet regularly, usually bi-monthly, at the charity’s premises.

Trustees

Matthew Salusbury (Chairman) Katharine Chant (Curator) John Cary (Treasurer) (resigned 30 June 2025) Susanne Hardy Prof. David Sear Caroline Gay Way Cliff Nicholson (appointed 1 January 2025)

Principal sub-contractors

Jane Hamilton (Manager) Sarah Peel (Assistant Manager) Timothy Holt-Wilson (Archivist) Ann Donnachie (Finance Officer and Minutes Secretary)

THE DUNWICH COMMUNITY HERITAGE CENTRE

TRUSTEES’ ANNUAL REPORT (Continued)

For the year ended 31 March 2025

Financial review

With this year being the first full year of day to day running of the museum transferred from The Dunwich Reading Room & Museum (charity no. 310305), the total income for the year was £338,361 (2024: £62,926) and includes £249,924 of net assets (excluding the land and buildings) transferred and treated as income gifted from The Dunwich Reading Room & Museum. Total expenditure for the year was £92,404 (2024: £17,331). This resulted in a net surplus for the year of £241,376 after adjusting for unrealised losses on investments of £4,581 (2024: net surplus £24,595).

Total closing funds of the charity as at 31 March 2025 are £286,971 and include restricted funds of £6,095 (2024: Closing total funds £45,595 of which restricted funds were £25,480).

The charity’s funds are represented by the museum contents of £80,000, investments held with CCLA in COIF Investment Fund of £122,713, cash at bank and in hand of £73,608, stock of £7,521 and other net current assets of £3,129.

The trustees have given due consideration to the finances of the charity and the reserves policy as outlined below and are of the opinion that the charity is a going concern.

Funds

Funds are divided into the unrestricted general fund , a fund for all general purposes which is not accounted for by any other fund and one restricted fund, The National Lottery Heritage Fund which is a 2 year grant fund for developing plans for the Reading Room .

Restricted Funds

There is no stipulation in the Constitution to provide or use restricted funds. Restricted funds are used to ‘ring-fence’ funding provided by donors or grantors for a particular project, so that a proper account can be kept of the expenditure against the funding provided. Once the project is completed and approved, any balances, whether negative or positive, are transferred across to the general fund. Restricted funds can be carried across a year end.

Reserves policy

The trustees regularly review the reserves of the charity and with investments of just over £122,000 and cash at bank of £73,608, there are considered adequate funds for the operation of the museum for the next year ahead.

Investment policy

Surplus resources in the current bank account(s) will be transferred to a deposit account managed by Churches Charities and Local Authorities Investment Management (CCLA) and/ or into one of their COIF funds to generate income or grow in value.

THE DUNWICH COMMUNITY HERITAGE CENTRE

TRUSTEES’ ANNUAL REPORT (Continued)

For the year ended 31 March 2025

Investment policy (continued)

The amount kept in the deposit account will vary according to current interest rates offered but will at any one time be between the equivalent of six months and a full year’s income.

Disinvestment will occur if funds are required to subsidise losses or for a specific project.

The movement of funds between accounts will be determined by the financial controller and approved by one other trustee. Investment decisions will be reported to the board of trustees at the next available meeting.

Risk assessment

During the year, the charity trustees carried out a detailed review of its charitable activities and in that process assessed the potential for risks to the charity. As part of this process, the charity has a risk management strategy which covers: -

Financial Risks: this is the most common risk to be managed through budgeting, internal scrutiny and proper financial procedures.
Reputational Risk: this would be unwelcome publicity which hinders the mission of the museum.
Statutory and legal requirements to cover health and safety, employment law, safeguarding and associated difficulties which could lead to compensation claims.
Operational Risk: threats to the ability of the museum to deliver its objectives.

The implementation of procedures designed to minimise any potential impact on the charity should any of those risks materialise, is documented with policies in place for Complaints, Data Protection, Health and Safety, School Safety, Access, Environmental Sustainability, Collections Development.

See also our Trustee’s Report to the Members’ dated 2 October 2025, already circulated to the membership.

Approved on behalf of the Board of Trustees

Matt Salusbury Chairman

Date: 22 October 2025

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE DUNWICH COMMUNITY HERITAGE CENTRE FOR THE YEAR ENDED 31 MARCH 2025

I report to the trustees on my examination of the accounts of The Dunwich Community Heritage Centre for the year ended 31 March 2025, which are set out on pages 5 to 12.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since the charity’s gross income exceeded £250,000, the independent examiner must be a member of a body listed in section 145 of the Charities Act 2011. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that, in any material respect:

i. the accounting records were not kept in accordance with section 130 of the Act; or
ii. the accounts did not accord with those accounting records; or
iii. the accounts did not comply with the applicable accounting requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Helen Rumsey FCA Ensors

Blyth House Rendham Road Saxmundham Suffolk IP17 1WA

Date: 13 January 2026

THE DUNWICH COMMUNITY HERITAGE CENTRE STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 31 March 2025

Note	Unrestricted £ 22,012 115 80 810 249,924 17,917 500 1,662 2,500 5,242 4,058	Designated £	2025 Restricted Total £ £ 22,012 115 80 810 249,924 17,917 500 1,662 33,541 36,041 5,242 4,058	2024 Total £ ‐ ‐ ‐ ‐ 21,000 ‐ ‐ ‐ 41,926 ‐ ‐
2 3 5 6 7
	304,820	‐	33,541 338,361	62,926
	10,779 22,985 125 5,589 ‐		10,779 22,380 45,365 30,460 30,585 86 5,675 ‐	‐ 14,363 2,083 885 ‐
	39,478	‐	52,926 92,404	17,331
	265,342 (4,581)	‐ ‐	(19,385) 245,957 ‐ (4,581)	45,595 ‐
	260,761 ‐	‐ ‐	(19,385) 241,376 ‐ ‐	45,595 ‐
	260,761 20,115	‐	(19,385) 241,376 25,480 45,595	45,595 ‐
	280,876	‐	6,095 286,971	45,595

THE DUNWICH COMMUNITY HERITAGE CENTRE BALANCE SHEET

As at 31 March 2025

2025
Note
£
Fixed Assets
Tangible fixed assets
6
‐
Heritage assets
6
80,000
Investments
7
122,713
202,713
Current Assets
Stock
7,521
Debtors and prepayments
8
14,355
Cash at bank
10,827
Cash on deposit
62,701
Cash in hand
80
95,484
Current Liabilities
Creditors ‐ amounts falling due in one year
9
(11,226)
Net Current Assets
84,258
Total Net Assets
286,971
Represented by:
Funds
10
Unrestricted
General reserve
280,876
Restricted
National Lottery TWF Fund
6,095
286,971
Approved by the Board of Trustees on ….....22/10/25......
and signed on its behalf
....................................................................................
..................................................................
Matt Salusbury
Cliff Nicholson
Chairman
Trustee

2024
£
‐
‐
‐
‐
‐
‐
47,516
‐
‐
47,516
(1,921)
45,595
45,595
20,115
25,480
45,595
..................

THE DUNWICH COMMUNITY HERITAGE CENTRE NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2025

1 ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared in accordance with the charity's governing document and Accounting and Reporting by Charities: Statement of Recommended Practice and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Charities Act 2011.

The financial statements have been prepared under the historical cost convention except for investments (set out below). The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The charity constitutes a public benefit entity as defined by FRS 102.

Going concern

It is the trustees assessment that the charity has adequate resources to continue in operational existence for the foreseeable future and so continue to adopt the going concern basis of accounting.

Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably. Income from investments is included on a receipts basis.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the Trustees' Annual Report.

Outgoing resources

Resources expended are accounted for on an accruals basis. Expenditure has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are noted as commitment but not accrued as expenditure.

Tangible fixed assets

An asset is capitalised if costing more than £500. Depreciation is provided at these annual rates in order to write off the cost less residual value of each asset over its estimated useful life.

Plant and machinery 20% straight line basis Fixtures & fittings 20% straight line basis

Investments

Investments are stated at market value at the balance sheet date. The statement of financial activities includes the net gains and losses arising on the revaluations throughout the year.

Stock

Stocks are valued at the lower of cost or net realisable value.

THE DUNWICH COMMUNITY HERITAGE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 March 2025

1 ACCOUNTING POLICIES (CONTD)

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of such designated funds is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donors, or which have been raised by the charity for a particular purpose, or which are imposed by the scheme which governs the charity. The cost of raising and administering such funds is charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income and gains are allocated to the appropriate fund.

2 INCOMING RESOURCES

Unrestricted £ 22,012 115 80 810	Designated £	Restricted £	2025 Total £ 22,012 115 80 810	2024 Total £ ‐ ‐ ‐ ‐
23,017	‐	‐	23,017	‐
249,924 17,917 500 1,662 ‐ 2,500 5,242		33,541	249,924 17,917 500 1,662 33,541 2,500 5,242	21,000 ‐ ‐ ‐ 41,926 ‐ ‐
277,745	‐	33,541	311,286	62,926
1,969 2,089			1,969 2,089	‐ ‐
4,058	‐	‐	4,058	‐

304,820	‐	33,541	338,361	62,926

THE DUNWICH COMMUNITY HERITAGE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 March 2025

Unrestricted £ 10,779 ‐	Designated £	Restricted £	2025 Total £ 10,779 ‐	2024 Total £ ‐ ‐
10,779	‐	‐	10,779	‐
15,030 291 2,865 1,943 1,063 677 513 458 145		22,380	37,410 291 2,865 1,943 1,063 677 513 458 145	14,363 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
22,985	‐	22,380	45,365	14,363
81 44 ‐ ‐ ‐ ‐ ‐ ‐		17,289 6,092 180 3,111 514 134 90 3,050	17,370 6,136 180 3,111 514 134 90 3,050	56 1,212 39 730 46 ‐ ‐ ‐
125	‐	30,460	30,585	2,083
‐ 506 410 144 510 158 382 172 364 1,803 1,140		‐ ‐ ‐ 86 ‐	‐ 506 410 144 510 244 382 172 364 1,803 1,140	13 ‐ ‐ 483 24 ‐ 5 ‐ ‐ ‐ 360
5,589	‐	86	5,675	885
‐			‐	‐
‐	‐	‐	‐	‐

39,478	‐	52,926	92,404	17,331
9

THE DUNWICH COMMUNITY HERITAGE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 March 2025

4 TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 (2024: Nil).

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 other than reimbursement of charity expenditure paid personally (2024: Nil).

5 STAFF COSTS

There were no direct staff costs for the year ended 31 March 2025 (2024: Nil). The managerial positions are fulfilled under freelance working.

Heritage assets Museum contents £ ‐ 80,000	Plant & machinery £ ‐ 1,908	Fixtures & fittings £ ‐ 1,183	Total £ ‐ 83,091

80,000	1,908	1,183	83,091
‐ ‐	‐ 1,908	‐ 1,183	‐ 3,091
‐	1,908	1,183	3,091
80,000	‐	‐	80,000
‐	‐	‐	‐

The museum contents, plant and machinery, and fixtures and fittings were all transferred from the Dunwich Reading Room & Museum (DRRM) on 1 April 2024, as part of the process of changing the unincorporated charity to a charitable incorporated organisation.

7 FIXED ASSET INVESTMENTS

Market value At 1 April 2024 Additions ‐ from DRRM (see below) Net gain/(loss) on annual revaluation At 31 March 2025		COIF Income Shares £ ‐ 76,801 (3,578) 73,223	COIFAccumulation Shares £ ‐ 50,493 (1,003) 49,490	COIFAccumulation Shares £ ‐ 50,493 (1,003) 49,490	COIFAccumulation Shares £ ‐ 50,493 (1,003) 49,490	Total £ ‐ 127,294 (4,581)

					49,490	122,713

The fixed asset investments comprising COIF Income and Accumulation shares were transferred from the Dunwich Reading Room & Museum (DRRM) on 1 April 2024, as part of the process of changing the unincorporated charity to a charitable incorporated organisation.

THE DUNWICH COMMUNITY HERITAGE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) For the year ended 31 March 2025

8 DEBTORS

Unrestricted Funds £ 50 2,411 751	Unrestricted Funds £ 50 2,411 751	Unrestricted Funds £ 50 2,411 751		Restricted Funds £ ‐ ‐ 11,143	Restricted Funds £ ‐ ‐ 11,143		2025 Total £ 50 2,411 11,894			2024 Total £ ‐ ‐ ‐

		3,212			11,143		14,355			‐
Unrestricted Funds £ 9,700 78 1,448				Restricted Funds £ ‐ ‐			2025 Total £ 9,700 78 1,448			2024 Total £ 315 ‐ 1,606

		11,226			‐		11,226			1,921
Bal b/fwd 01.04.2024 £ 20,115			Net movements £ 260,761			Transfers £ ‐		Bal c/fwd 31.03.2025
								£ 280,876
20,115				260,761		‐		280,876
25,480				(19,385)		‐		6,095
25,480				(19,385)		‐		6,095

45,595				241,376		‐		286,971
				Resources expended £ 39,478		Gains and losses £ (4,581)		Movement
									in funds £ 260,761
	304,820			39,478			‐		260,761
	33,541			52,926			‐		(19,385)
	33,541			52,926			‐		(19,385)

THE DUNWICH COMMUNITY HERITAGE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2025

10 MOVEMENT IN FUNDS (CONTINUED) Year ended 31 March 2024 Unrestricted funds General Reserve Restricted Funds National Lottery TWF Fund (2 year funding to develop the Reading Room) 11 RECONCILIATION OF FUNDS TO ASSETS Tangible Fixed Assets £ At 31 March 2025 Unrestricted Funds General Reserve 80,000 80,000 Restricted Funds National Lottery TWF Fund ‐ TOTAL FUNDS 80,000 Tangible Fixed Assets £ At 31 March 2024 Unrestricted Funds General Reserve ‐ ‐ Restricted Funds National Lottery TWF Fund ‐ TOTAL FUNDS ‐	10 MOVEMENT IN FUNDS (CONTINUED) Year ended 31 March 2024 Unrestricted funds General Reserve Restricted Funds National Lottery TWF Fund (2 year funding to develop the Reading Room) 11 RECONCILIATION OF FUNDS TO ASSETS Tangible Fixed Assets £ At 31 March 2025 Unrestricted Funds General Reserve 80,000 80,000 Restricted Funds National Lottery TWF Fund ‐ TOTAL FUNDS 80,000 Tangible Fixed Assets £ At 31 March 2024 Unrestricted Funds General Reserve ‐ ‐ Restricted Funds National Lottery TWF Fund ‐ TOTAL FUNDS ‐		Incoming resources £ 21,000	Resources expended £ 885		Gains and losses £ ‐	Movement in funds £ 20,115	Movement in funds £ 20,115


			21,000	885		‐		20,115
			41,926	16,446		‐		25,480
			41,926	16,446		‐		25,480
		Fixed Asset Investments £ 122,713		Net Current Assets £ 78,163	Total Funds 31.03.2025 £ 280,876		Total Funds 31.03.2024 £ 20,115


	80,000		122,713	78,163		280,876	20,115
				6,095		6,095	25,480
	‐		‐	6,095		6,095	25,480

	80,000		122,713	84,258		286,971	45,595
Tangible Fixed Assets £ ‐		Fixed Asset Investments £ ‐		Net Current Assets £ 20,115	Total Funds 31.03.2024 £ 20,115 20,115 25,480 25,480 45,595

	‐	‐		20,115
				25,480
	‐	‐		25,480

	‐	‐		45,595