## **Ryedale and District Mencap CIO AGM** Charity Number: 1200586 AGM on 19.07.2023, at 7pm for 7.30pm, held at The Barn, The Croft Community, Highfield Road, Malton YO17 9SL ## **Chair’s Report** 1. A very warm welcome to you all and thank you for attending this evening. Also, thanks to the Croft Community for allowing us to use their premises. 2. You will notice a slight change in our name, that you gave us permission to alter at our last meeting. We are now a CIO...Charity Incorporated Organisation with less risk of litigation and better grant access. This slight change in our name meant much work, so thank you trustees and Josey for your valuable input. 3. Storage has always been a big problem for us as we don’t have our own premises, but a vast amount of “gear” In Autumn 2022, we bought two insulated lorry bodies, sited them in a small yard in Pickering, for a small rent. With much help from you, we moved all our stuff from a damp cellar in Malton. And sold some redundant items. It is very easy for Josey and Lucy to store articles there and access what she needs. 4. Eventually we opened a new bank account, so our new treasurer, John Wardell will find payments and refunds easier. I'd like to thank Natalie Horsman, Emily Harrison and Francis Miaetta who all kept us afloat before John took on this role. Many thanks John for taking on this job. 5. Our new website ends in .com Josey and Lucy were amazing in creating this stunning website. It is interactive, so you can see what's coming up, book and pay all on our website. As grant suppliers always view our website first, hopefully they too will be impressed. 6. Accessible caravan at Skipsea Sands. We were left a very generous bequest some time ago from a previous member, for which we are extremely grateful. With lots of research by our members, Josey and Lucy, Parkdean Resort at Skipsea Sands was chosen to place our brand-new holiday home, that some of us trialled in summer 2022. This year, Lucy and Josey dedicated much of their time, firstly setting up and then taking 4 groups to thoroughly enjoy a superb holiday. I'm sure you all wish to join me in thanking Josey and Lucy for giving their time and expertise to this new venture. When not used by use, we receive a small income from the caravan as Parkdean rent it out. If you know people who wish to rent our caravan, we can give you the details. It is popular as it is fully “accessible”. More of our members are going in September 2023. Now that we have the experience of owning and running the caravan, things will be much easier next year. 7. We changed Josey's job title and salary to better reflect the wonderful work she does. Any suggestions for future activities are welcome. 8. “Thanks Galore” Accountant Andrew at White and Hoggard, Malton for freely sorting and accrediting our accounts To retired committee members for their dedication over the years:- Eileen, Derek Searle,Alan Ross, Emily Mark, Sylvian, Natalie, Very special thanks to Elizabeth Moss, who wishes to retire. Her input has been invaluable, and Elizabeth will continue to help us as a member. We are a vibrant successful charity, even through difficult financial and …... times Let's hope we can continue in this vein, especially as we have already ticked so many outstanding boxes. Without our totally committed trustees and Josey, none of this is possible. Thank you so much for hanging in when times get tough. We all do this to benefit our very appreciative service-users. Long may we be able to continue. Awards a. For long service Sylvain Natalie Derek and Eileen - b. Fund Raising by Members/Service Users Samantha Ian Adam ## **Next Elections** I you wish, I am willing to stay on as a trustee, but for one more year only. Trustees wishing to stand again are John Lucy Merick, Patricia /_3 7/A../ li/. 4/[17 7,>f T li/{J.i.S C).'f931JlJ.? 6/iiixl. /6. /,/' /.f. PRIV ATE & CONFIDENTIAL Our Ref: A WRIGLIR023 Ms P Anderson Ryedale & District Mencap CIO 7 Cr055gate Lan¢ Pickering North Yorkshire Y018 7EX Your Ref.. Date.. I. July 2023 Dear Pat RE: AnDug1 A¢¢ounts- Year Ended 31 M#r¢h 2023 As promised l am enclosing an initial copy of the Society's Accounts with one or two observalions with which I would appreciate your input before the accounts are finalised for presentation lo the members. As you are now a CIO the presentation of the A￿OUnts 15 8 liltle morc d¢tsil¢d and somewhat different to ￿Cent years. I would b¢ grateful for your input wilh ihe following= l. On page 2 w¢ are required lo include a statement of the charity's objects and activities, a public benefit statement. and a summary of the main aclivities undertaken by the ¢harity for th¢ public benefit. I have tried to provide a suitabl¢ narrative bas¢d on my limited knowledge of your activities and would very much welcome any addilional ideas or input that will either Supplement or replace entirely my comment5. 2. We have to have a deprecialion policy for the stslic ¢aravan. For Ih¢ moment these accounts adopt a depreciation rate of l 00/0 which is designed to write the caravan off over a ten year period. Depreciation is nornially based on a method designed to write An asset off over its expected useful life and will sometimes take accouni of its value at the end of that Useful life. In e55ence I have chosen to use a ten year period bul if the caravan is likely to have a useful life in excess of ten years then this can easily be revised. -]- Continued ACCA PRINCIPAL: Andrew W. Richardson F.C.C.A. MANAGERS.. Keith A. Rhodes F.C.C.A. Roger Maedonald F.C.A. 3. On¢ of the sthtements on the notes io th¢ accounts (p&8¢ 7) states that the trnstees receive no ¢xpens¢s. remunerations, or benefiis in the year ended 31* March 2023. If this needs to be chantred {i.e. because it is ineorrect) ple88¢ let me kDow. 4. 1 have added the name of Lucy Anne Hall as the signatory on behalf of ihe trustees. If you intend to use a differeni signatory or more than one signator). please let me know and thi5 aspect of the accounts ¢an be easilv altered. Kind regards Yours sin¢¢rely Andrew W Encs.. Account$ RYEDALE & DISTRI￿ MENCAP CIO {Registered Charity No. 1024851) Financigl Statements For the year ended 31st March 2023 Whlte & Hoggard Chartered Certified Accounts 1-3 Wheelg2te Malton North Yorkshire Y017 7HT RYEDALE & DISTRICT MENCAP CIO - Regtstered Ch4rity No. 1024851 Page Contents Trustees, annual report Independent examincr's report Receipts & payments account Statemenl of assets & liabilities Notes to the account RYEDALE & DISTIUCT MENCAP CIO- ReEiStered Charity No. 1024851 Trustees, annual report for the year ended 31" M4rch 2023 Full name: Ryedale & Distrid Me￿￿p CIO Oryalli$atioD type . Charitabl¢ Incorporated Organisation Registered charity Dumbtr: 1024851 Prlncipal address . 7 Cros58at¢s tane. Pickering. YOI 7 7EX Tru$teeJ . John Wardell Elizabeth Moss Merick Ballantyne Lucy Hall IDdependent ex*miner Andrew Wesley Richardson. White & Ho8gard. Chartered Certified Accounts, 1-3 Wheelgaie, Mallon North Yorkshi￿. Y017 7HT. Govern4nce manAgem¢nt The ¢harity is operated under the rule5 of ils CIO Association adopted 0511 or22. Trustees voted in at a committee mttting and agree to serve and adopt all of the charities policies. Objectives aetfvÈties The charity objects are the provision of quality aclivitie5, trips. support and friendship to adults with leaming disabilities and autism in the Ryedale and North Yorkshire Moors area. Public benefit s¢Atement The Trustees confimi that ihey h8v¢ complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefi( 'Charities and Public Benefit, Summary of the maiD activities undertaken for the publi¢ benefit We are a not for profit fully inclusive organisation which serves a wide area in the local community and have arranged a variety of aclivities including trips lo the theatre, short break holidays in a caravan, atid regular fellowship meetings for members and supporters. As a result of a generous bequest we r¢¢eived in 2021 we have been able to purch8s¢ our own static caravan which is sited at the coast and is available for our members and their families to rent at a reasonable cost. Summgry of the Achievements during the period Providing a safe and friendly environment for adults with a learning disability. Tbe charity's policy 00 ￿try¢s W¢ try to keep & reserve of three months wages for staff in ￿¢ we ne¢d them. Signed on behalf of ¢he charity's trns¢ees: Signed............................................... Lucy Allnt Hall Date......................... RYEDALE & DISTIUCT MENCAP CIO- Registered Charity No. 1024851 Independent examlDer'5 report to the Irustees for tbe year ended 31" March 2023 I report on the accounts of the charity. which are sd out on pages 4 to 7 Respective re5ponsibiiities of ¢rns¢tts and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider ihat an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed. li is my responsibility to examine the accounis under section 145 of the 201 l Act. follow the procedures laid down in th¢ general dircclions given by the Charity Commissioners under section 145(5Xb) of the 2011 Act. and state whether parti¢ular matters have come to my attention. Basis of Independen¢ Examiner's Report My examinalion wa5 Ca￿led out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of Ihe accounts presented wilh those records. li also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you &s truslees Concerning any such matters. The procedures undertsken do nol provide all the evidence that would b¢ r¢quired in a full audit, and consequently no opinion is 8iv¢n as to whether the accounts present a 'true and fair view, and the report is limited ts) iho% matters set out in the statement below. Independen¢ Examiner'$ S¢a¢ement In connection with my examination, no matters have come to my attention.. whi¢h 8ivcs me reasonable cause to b¢li¢v¢ that in any material respect the requirements keep accounting records in a¢cordance with seclion 130 of the 2011 Act. and to prepare a¢counls which accord with the accounting r￿OrdS and comply with the accounting requirements of the 2011 Aci, have not been mel. or (2) to which. in my opinion, attention should b¢ drawn in order to enabl¢ a PrO￿r underslanding of Ihe Accounts to be reached. Signed.. Date.............................. Andrew W Richardson FCCA While & Hoggard, Chartered Certified Accountants RYEDALE & DISTRICT MENCAP COI- Regiytered Charity No. 1024851 Receipts and Payments Account for ¢he year ended 31" March 2023 2023 2022 Notes GENERAL FUNDS Receipts Invesrment Incon￿ . C&C Interest Skipton Building Society 281 15 296 Other Income.. Activities and Outings (less refijnds) Carnvan Income Donations L¢gacy- Fr¢d Hoyle (designaied fund itcm) Grants Owl Trip Grnnts Fund Raising Fund Raising- Ukranian sUPPOrt Donation paid Zettle transfer Sponsorship Street Collections 8.360 .040 1,253 1.138 4,451 i 00,000 11,084 410 987 12.000 1,481 405 (405) 124 60 201 24.346 118,550 PAyments Activities and Outings for clients Zumba Insurance and Affiliation Fecs Telephone Posiage, Stationery and Photocopying Gross Salary (incl pension) Travel expenses 3,588 200 1,456 7.498 1,900 943 ,150 600 20,917 2,944 146 14.382 2.361 -ri I O￿l¢e Costs Room Hire Storage Costs Refreshments Equipment R¢newed Miscellaneous Training Depreciation (Caravan) 475 924 396 48 185 251 1.200 1.095 2,386 297 401 359 7.291 31.703 41,690 SUrplU￿(Defi¢1t) for the Year carried forward (7.357) 76.860 RYEDALE & DISTRICT MENCAP CIO- Registered Charity No. 1024851 Receipts And Payments Account for the ytxr ended 31" Mareh 2023 Collt............. 2023 2022 Surplus/(Deficit) for the Year Broughi Fornrd (7.357) 76.860 Tr*n8ferred to Designa¢ed Funds 100,000 (7,357) (23,140) Tr4nsferred from Deslgn*¢ed Funds 72,908 Accumulated Fund Brought Fonyard 6,174 29,315 A¢¢umul*ted Fulld Corrled Fonvard 71,726 6.175 Re8tric¢ed Funds: Design*ted Fund25'. Caravan and running COM5 Purchase of Caravan and equipment i 00,000 (72.908) i 00,000 27,092 Royal Mencap for Round th¢ World 100,000 27.292 100,200 £99.018 £ 106,375 RYEDALE & DISTRICT MENCAP CIO- Registered Ch*rity No. 1024851 S¢atemellt of Assets and Liabililies as a¢ 31 March 2023 2023 2022 Note Tangible Fixed Assets Static Caravan 72.908 Less depreciation 7,291 65,617 CyrreDt AJse¢8 Nat West Currcnt Account 2.902 105,441 Nat West Current Account (CIO Account) 30.000 Cash on Hand- General 541 934 Prepaymenis 100 33.443 106,475 99.060 106.475 LIAbllltleg Accruals (42) (100) £99.018 £ 106,375 OTHER FUNDS MISS NEWLOVE TRUST 2023 2022 llleome . Investment Income 96 Accumulated Fulld Brought Fon￿rd 7.975 7,879 AccumulAted Fund Carried Forw%rd £ 7.975 £ 7.975 Represented By . Nat West Curr¢nt Account £ 7.975 £ 7,975 RYEDALE & DISTIUCT MENCAP CIO- Registered Charity No. 1024851 Notes to the aceoullts for the year eDded 31" MAreh 2023 Receipts & payments oc¢oynts Receipts and payments accounts ¢ontsin a summary of money received and money spent during the period and a list of assets and liabilities at the ¢nd of the pericxj. Usually* cash received and cash spent will include transactions through bank accounts and cash in hand. GrAnts & dongtiODS Awords for all Two Ridin8s Community Fund 10.000 2.000 12,000 Trustees, remuller*¢ion Truslees received no exp¢n5¢s. remuneration or benefits in this period. 2023 2022 The N#tW￿t Current account bank balance is 10,877 113,416 This is held as follows General account funds 2.902 105.441 Miss Newlove Trust Fund 7,975 7,975 10,877 113,416 Aecru*ly oom Hire 42 (KJ