**CHARITY REGISTRATION NUMBER: 1200534** ## **Hospitallers Ukraine Aid** ## **Financial Statements** **30 September 2023** ## **LEAMAN MATTEI** 1 Duchess Street London W1W 6AN Chartered accountants Suite 1, First Floor ## **Hospitallers Ukraine Aid** ## **Trustees' Annual Report** ## **Year ended 30 September 2023** ||**Page**| |---|---| |Trustees' annual report|**1**| |Independent examiner's report to the trustees|**3**| |Statement of financial activities|**4**| |Statement of financial position|**5**| |Statement of cash flows|**6**| |Notes to the financial statements|**7**| ## **Hospitallers Ukraine Aid** ## **Trustees' Annual Report** ## **Year ended 30 September 2023** The trustees present their report and the independently examined financial statements of the charity for the year ended 30 September 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” in preparing the annual report and financial statements of the charity. The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019 ## **Reference and administrative details** |**Registered charity name**|Hospitallers Ukraine Aid| |---|---| |**Charity registration number**|1200534| |**Principal office and registered**|71-75 Shelton Street| |**office**|London| ||WC2H 9JQ| |**The trustees**|| ||Oleksiy Podopryhora| ||Justin Hughes| ||Andrew Miskin| ||Hanna Fedanovych| |**Independent examiner**|Sonia Yeshin, BFP FCA| ## **Structure, governance and management** ## **Governing document** Hospitallers Ukraine Aid is a charitable incorporated organisation (CIO) covered by its trust deed dated 30 September 2022. It is registered as a charity with the Charity Commission. ## **Appointment of trustees** The power of appointing new trustees is vested in the trustees in office where a 100% vote in favour is required. ## **Objectives and activities** The purpose of the Charity is for the relief and assistance of people in Ukraine who are the victims of war, trouble or catastrophe by the supply of civilian relief including rescue and medical treatment vehicles such as ambulances. The main activities of the Charity are the purchasing and delivery of medical supplies, ambulances and axillary vehicles that are used by paramedics for saving lives. We have referred to the guidance issued by the Charity Commission on public benefit when reviewing our aims and objectives and in planning our future activities. **1** Hospitallers Ukraine Aid TTUStees' Annual Report {eOtslinued) Year ended 30 September 2023 Achievements and perfoTmanee The main achievemenis ￿ Ihe Chanty have been wirrfj hundreds ￿ lives fdbwing Ihe¢Jeliveryof live saving equipment. Financial review Dunng the Year the Charty received donations lotslling £966,074 and Incurred exwnditure ol £855.IK)O Al ￿ Septernber 2023, the Chartyrewded a nei Surplus ol £111.074 Reserves policy The Charity5 reserves pdicy Is tr) wlain wlhin unre5tn.cted tesetve5 al least 20% of the average monthly donabons received wrth a minimum 01 £8,000 ￿ any given brne. Going con¢em The Charty will corstinue * kjng as the Russo-ukranianwar con*nues The Iru$tees' annual report was approved o tnJ51ees by.. . and signed on behall of the board ol oieKSW Podopryhora Trustee Hospitallers Ukraine Aid Independent Examlnerfs Report to the Trustees of Hospltallars Ukraine Ald Year ended 30 September 2023 I report to the trustees on my examinatlon of the financlal 8talements of Ho8pltaller8 Ukralna Ald {Ihe chaTIty'I for the year ended 30 September 2023. Rgsponslbllltl98 and basls of report As the truste88 of tha charlty you are rasponsible for the preparation of the financlal ststgments in accordancg wllh the requlwmenls of the char￿leS Act 20111'lhe Acti. I report In respect of my examination of the chadty's accounts as carrl8d out under 8ect(on 145 of the Act and in carrylng out my examin81ion I have followed the Dlrectlons glven by tha Charlty Commlsslon under sedion 14515llbl of the 2011 Act. Indopgndent oxamlnefs statement Slnce th& charfty's gross Income exceedad £250,000 your examlner mu8t be a memb8r of a body Ilsted In Sec￿On 145 of the Act. I confimi that l am qu8llfied lo undertake the examinatlon because l am rnember of the Insltute of Chartered Accountants In England and Wales {ICAEWI, which18 one of the listed bodles. I have completed my examlnallon. I confirm that no matters have come to my attention in connecllon th the examlnalSon givlng mo cause lo b8lleve that In any material respect.. accounung records wero not kgpt in respect of th& charity a8 reqUIr￿ by sectlon 130 of th¢ Act., or the financial stslements do not accord with tho88 records. or the financial statements have not b8en prepared In 8Gcordance ￿th the mathods and princlpl8s of the Statgmenl of Recommended PractiGe for accountlng and reporting by harities appllcable to charlt188 Preparing their accounts In accordance wlth the Fingncial Reporting Standard applicable In the UK and R8public of Ireland IFRS 1021. I have no conc8ms and have come across no other matters in connectlon ￿th the examlnation to which attenllon should be drawn In thls r8POrt in order to 8nable a proper understsnding of the accounts lu b8 re ed. Sonla Yashin, BFP FCA Independent Examiner Leaman Mattel Suilfj 1, First floor 1 Duchess Street London W1W 6AN ## **Hospitallers Ukraine Aid** ## **Statement of Financial Activities (including income and expenditure account)** ## **Year ended 30 September 2023** |||**2023**|**2023**|| |---|---|---|---|---| |||Unrestricted||| |||funds|**Total funds**|| ||**Note**|**£**||**£**| |**Income and endowments**||||| |Donations and legacies|**4**|966,074||966,074| |||`─────────`||`─────────`| |**Total income**||966,074||966,074| |||`═════════`||`═════════`| |**Expenditure**||||| |Expenditure on charitable activities|**5,6**|855,000||855,000| |||`─────────`||`─────────`| |**Total expenditure**||855,000||855,000| |||`═════════`||`═════════`| |||`─────────`||`─────────`| |**Net income and net movement in funds**||111,074||111,074| |||`═════════`||`═════════`| |**Reconciliation of funds**||||| |Total funds brought forward||–||–| |||`─────────`||`─────────`| |**Total funds carried forward**||111,074||111,074| |||`═════════`||`═════════`| All income and expenditure derive from continuing activities. **The notes on pages 7 to 10 form part of these financial statements.** **4** Hospitallers Ukraine Aid Statement of Financial Position 30 September 2023 2023 Current assets Cash at bank and In ha 114,074 Credil¢xs.' amount5 lalling due wrflhln on+year Net currenta$$ets 11 3.000 111,074 111.074 111.074 Total assets less Current Ilabllltles Net assets Funds ofthe charty Unrestncted ￿n￿$ 111.074 Total charityfunds 12 111,074 Tnese finanuw staiernents were approved ty the board d tyus*es and 8ulhorised for K$8ue on . and are signed ￿ behalf of Ihe tsoard ty.. Zp ai (JeKSry POd0￿nora TNstee The no￿ un ￿￿e57 Ki 10 lom) pth olthueflna￿lal st•trm•M. ## **Hospitallers Ukraine Aid** ## **Statement of Cash Flows** ## **Year ended 30 September 2023** ||**2023**| |---|---| ||**£**| |**Cash flows from operating activities**|| |Net income|111,074| |_Adjustments for:_|| |Accrued expenses|3,000| ||`─────────`| |Cash generated from operations|114,074| ||`─────────`| |Net cash from operating activities|114,074| ||`═════════`| |**Net increase in cash and cash equivalents**|114,074| |**Cash and cash equivalents at beginning of year**|–| ||`─────────`| |**Cash and cash equivalents at end of year**|114,074| ||`═════════`| **The notes on pages 7 to 10 form part of these financial statements.** **6** **Hospitallers Ukraine Aid** ## **Notes to the Financial Statements** ## **Period ended 30 September 2023** ## **1. General information** The charity is a public benefit entity registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 71-75 Shelton Street, London, WC2H 9JQ. ## **2. Statement of compliance** These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006. ## **3. Accounting policies** ## **Basis of preparation** The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure. The financial statements are prepared in sterling, which is the functional currency of the entity. ## **Going concern** There are no material uncertainties about the charity's ability to continue. ## **Foreign currencies** Foreign currency transactions are initially recorded in the functional currency, by applying the spot exchange rate as at the date of the transaction. Monetary assets and liabilities denominated in foreign currencies are translated at the exchange rate ruling at the reporting date, with any gains or losses being taken to the statement of financial activities. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. ## **Incoming resources** All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: - income from donations is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. **7** ## **Hospitallers Ukraine Aid** ## **Notes to the Financial Statements** _**(continued)**_ ## **Year ended 30 September 2023** ## **3. Accounting policies** _**(continued)**_ ## **Resources expended** Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates: - expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. - other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities. ## **Financial instruments** A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or paable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. Debt instruments are subsequently measured at amortised cost. Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement of financial activities in which the initial gain was recognised. Any reversals of impairment are recognised immediately, to the extent that the reversal does not result in a carrying amount of the financial asset that exceeds what the carrying amount would have been had the impairment not previously been recognised. ## **4. Donations and legacies** ||Unrestricted|**Total Funds**| |---|---|---| ||Funds|**2023**| ||£|**£**| |**Donations**||| |Donations|966,074|966,074| ||`═════════`|`═════════`| **8** ## **Hospitallers Ukraine Aid** ## **Notes to the Financial Statements** _**(continued)**_ ## **Year ended 30 September 2023** ## **5. Expenditure on charitable activities by fund type** ||Unrestricted|**Total Funds**| |---|---|---| ||Funds|**2023**| ||£|**£**| |Providing Aid|852,000|852,000| |Support costs|3,000|3,000| ||`─────────`|`─────────`| ||855,000|855,000| ||`═════════`|`═════════`| ## **6. Expenditure on charitable activities by activity type** ||Activities||| |---|---|---|---| ||undertaken||**Total funds**| ||directly Support costs||**2023**| ||£|£|**£**| |Providing Aid|852,000|–|852,000| |Governance costs|–|3,000|3,000| ||`─────────`|`───────`|`─────────`| ||852,000|3,000|855,000| ||`═════════`|`═══════`|`═════════`| |**Net income**|||| |Net income is stated after charging/(crediting):|||| ||||**2023**| ||||**£**| |Foreign exchange differences|||(7,546)| ||||`═══════`| |**Independent examination fees**|||| ||||**2023**| ||||**£**| |Fees payable to the independent examiner for:|||| |Independent examination of the financial statements|||3,000
`═══════`| ## **7. Net income** ## **8. Independent examination fees** ## **9. Staff costs** The average head count of employees during the Year was Nil. No employee received employee benefits of more than £60,000 during the Year. ## **10. Trustee remuneration and expenses** No remuneration or other benefits from employment with the charity or a related entity were received by the trustees. No trustee expenses have been incurred. **9** ## **Hospitallers Ukraine Aid** ## **Notes to the Financial Statements** _**(continued)**_ ## **Year ended 30 September 2023** ## **11. Creditors: amounts falling due within one year** |||||**2023**| |---|---|---|---|---| |||||**£**| |Accruals and deferred income||||3,000| |||||`═══════`| |**Analysis of charitable funds**||||| |**Unrestricted funds**||||| |||||**At 30 Sept**| ||At 1 Oct 2022|Income|Expenditure|**2023**| ||£|£|£|£| |General funds|–|966,074|(855,000)|111,074| ||`════`|`═════════`|`═════════`|`═════════`| |**Analysis of net assets between**|**funds**|||| ||||Unrestricted|**Total Funds**| ||||Funds|**2023**| ||||£|**£**| |Current assets|||114,074|114,074| |Creditors less than 1 year|||(3,000)|(3,000)| ||||`─────────`|`─────────`| |**Net assets**|||111,074|111,074| ||||`═════════`|`═════════`| ## **12. Analysis of charitable funds** ## **13. Analysis of net assets between funds** ## **14. Analysis of changes in net debt** |||||||**At**|| |---|---|---|---|---|---|---|---| ||At|1|Oct|2022|Cash flows|**30 Sep**|**2023**| |||||£|£||**£**| |Cash at bank and in hand||||–|114,074|114,074|| |||||`════`|`═════════`||`═══`| **10**