## Trustees' Annual Report ## For the period From (start date) **0 1 0 1 2 3** to end date **3 1 1 2 2 3** **----- Start of picture text -----**
Section A Reference and administration details
Charity name 1st & 3rd Stowmarket (Phoenix) Scout Group
Other names the charity is known by
Registered charity number (if any) 1 2 0 0 4 9 5
HQ registration number 1 0 0 1 6 9 7 1
Charity’s principal address 1st & 3rd Stowmarket (Phoenix) Scout Group
Milton Road North
Stowmarket
Suffolk
Postcode I P 1 4 1 E X
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Names of the charity trustees who manage the charity **----- Start of picture text -----**
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Rick Durrant Group President
2 Daren Rapley Group Chair
3 David White Group Deputy Chair
4 James White Group Scout Leader
5 Martyn Bonner Treasurer
6 Sam Hayward Beaver Scout Leader
7 Tracey Meads Beaver Scout Leader
8 Dave Newbery Group Section Assistant
9 Nicola Karkoska
10 Nicola Broadhurst
11 Robin Leeks 30/11/2023
12
13
14
15
16
17
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Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address **Structure, governance and management** **Section B** Description of the charity’s trusts |Type of governing document|The Group's governing documents are those of the The Scout| |---|---| ||Association. They consist of a Royal Charter, which in turn gives authority| ||to the Bye Laws of the Association and The Policy, Organisation and Rules| ||of The Scout Association.| |(e.g. trust deed, constitution)|| ||| |How the charity is constituted|The Group is a trust established under its rules which are common| ||to all Scouts.| |(e.g. trust, association, company)|| ||| |Trustee selection methods|The Trustees are appointed in accordance with the Policy, Organisation| |(e.g. appointed by, elected by)|and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Executive Committee, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Group Executive Committee consists of the Chair, Treasurer Policies and procedures adopted for: and 9 Trustees (including 1 Ex Officio Trustee, and 1 co-opted Trustee) and meets every 3 months. a) the induction and training of trustees; b) trustee' consideration of major risks Members of the Executive Committee complete _'Essential_ and the systems and procedures to _Information for Executive Committee'_ , Safety, Safeguarding and manage them GDPR training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property. The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them. The
main areas of concern that have been identified are:
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising.The Group is primarily reliant
upon income from subscriptions, fundraising and building hire. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee could
raise the value of subscriptions to increase the income to the group
on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders.The group is totally reliant upon
volunteers to run and administer the activities of the group. If there
was a reduction in the number of leaders to an unacceptable level in
a particular section or the group as a whole then there would have
to be a contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
Reduction or loss of members.The Group provides activities for all
young people aged 6 to 18. If there was a reduction in membership
in a particular section or the group as whole then there would have
to be a contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.| |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their| ||personal development, empowering them to make a positive| ||contribution to society.| ||**The Values of Scouting**| ||As Scouts we are guided by these values:| ||**Integrity -**We act with integrity; we are honest, trustworthy and| ||loyal.| ||**Respect -**We have self-respect and respect for others.| ||**Care -**We support others and take care of the world in which we| ||live.| ||**Belief -**We explore our faiths, beliefs and attitudes.| ||**Co-operation -**We make a positive difference; we co-operate with| ||others and make friends.| ||**The Scout Method**| ||Scouting takes place when young people, in partnership with adults,| ||work together based on the| ||values of Scouting and:| ||-enjoy what they are doing and have fun| ||-take part in activities indoors and outdoors| ||-learn by doing| ||-share in spiritual reflection| ||-take responsibility and make choices| ||-undertake new and challenging activities| ||-make and live by their Promise.| |Summary of the main activities in relation
to these objects|Weekly sectional meetings with a mixture of indoor activities at the
Stowmarket Scout Centre, visits and outdoor activities, mainly
during Spring and Summer Terms. There are also a number of| ||weekend activity/fun days and camps for each section throughout| ||the year. All sections are offered at least one nights| ||camping/sleepover experience each year, with many more| ||opportunities for the older sections.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further|You**may choose**to include further|Scouting at group level is only possible with the support of leaders,| |---|---|---| |statements, where relevant, about:||supporters and members of the group executive, all of which are
| |||voluntary roles that have an important part in enabling the group to| |• policy on grantmaking;||deliver a fun and challenging programme in a safe environment.
| |• contribution made by volunteers;||| |• policy on investments.||| |Public benefit state||The Group meets the Charity Commission's public benefit criteria| |||under both the advancement of education and the advancement of| |||citizenship or community development headings.| |**Section D**|**Achievements and performance**|**Achievements and performance**|| |---|---|---|---| |Summary of the main achievements of||The Group has maintained numbers of Young People in each|| |the charity during the year||section at a manageable number, as determined and agreed with
each section leader. The overall Census number as at 31 Jan 2023
|| |||was 118 (84 Young People incl. Explorer Scouts and 34 Adult|| |||Members who have some form of role within the group), slightly|| |||down compared to the previous year.We have 39 names on our|| |||'under age' Joining List and a limited number 'of age' but with|| |||current numbers in each section we have very limited ability to take|| |||names from the list other than at Beaver age.|| |**Section E**||**Financial Review**|| |Brief statement of the charity’s policy on||**Reserves Policy**|| |reserves|||| |||The Group's policy on reserves is to hold sufficient resources|to| |||continue the charitable activities of the group should income and|| |||fundraising activities fall short. The Group Executive Committee|| |||considers that the group should hold a sum equivalent to 12 months|| |||running costs plus unforeseen maintenance costs for the|| |||Stowmarket Scout Centre, a sum of £30,000.|| |||Cash in bank of £53,463 at year end.|| |Quantify and explain any designations|||| |Details of any funds materially in deficit|||| |(circumstances plus steps to eliminate)|||| ¥c- IIL4ry t 4 th• chvty'• qwv••d I . *• b• -. t*r_4i k LITTr￿{ Joiirfiil 1D'rf￿111ll n J4 '.$•4 1ST & 3RD STOWklAIIKET IPTrK)ENIX) SCOLrr GROUP 1200495 Receipts and payments accounts CC16a For the porbod from 0110112023 3111212023 To Section A Receipts and payments Unrnslrictod fund• to tr• r•w••t Restrictod fund¥ to th• n••rwt £ Endowment fund• lo lh• nw•8t £ Total funds L•8t y•ar lo th• rn•rMt £ l• tr• £ A1 Rocol t• Trnnsfar Subs l Joinkn F•8S Bad es l 8ooks Cralts l ActWtt￿5 Td s I VL8rts Ca Oon8tlons Fundralsin Inco Grou cknthln Scujt C*nlrn Hré sc Incorn £0 £0 1.077 £8.0 É1,9 £50 £1,510 £11.155 È5.570 £902 17 £10.770 t21.985 1,510 11,ISS $570 Éo É1.9 £0 £0 Éo £0 £0 217 11770 21,915 £0 £0 £0 Éo Sub total (Gross income forAR) 235 £0 0.23 A2 A88gt and Inv•stm•nl ulo8. Sub total 68,235 £0 £0 £66,235 £30,871 A3Pa mant$ Trdnsfer itatvjn Bad es l Books CrBfls l Aclwltbs Trt s I Visits £0 £0 Éo £0 £0 £0 Éo £0 £0 121 £121 £100 £7 210 07 t100 Grou Tra￿n Scout Grou Cost8 Scout Céntre Cos15 Utlrt BIIL8 1 Insurance mant Renew8￿ & Re a*3 Fund Pai81 e8 Mlse P8 n*nl8 Ck)thin £3 100 $99 Éo £4 £7 $31 Éo £0 Éo £0 Sub total •33 A4 Asmt Ind Invo•lm•nl purch*M•, l•w table) £0 Sub total Éo Totalpayments 56.803 56.803 26.198 Net olrecelptslpayments) A5 Tran•f•rn b•two•n fund• A8 Ca•h funds la￿ y￿r ènd Cash funds thls year end 9,432 £0 £0 £9.432 £0 £0 £4,673 £0 £0 £0 £0 £0 £0 9,432 £0 £9.432 £4.673 Section B Statement of assets and liabilities at the end of the period Unrestricled funds io n•arMt £ Restricted fund• to rwwt É Endowment fund# to rw•st É Categorl•s Delails B1 Cash fund8 YE Cash B48￿8 432 £0 £0 Éo Éo Éo Total cash fitt £9,432 to £0 Unrn8trkt•d funds R•strlct•d fund• to £ Endowm•nt funds to nw•*t £ Details FNI C￿.rn io n•ar•st £ 82 Oth•r monetary as80ts £0 £0 £0 £0 £0 £0 Qxr•rt v•1 Details B3 Investmont assèts £0 £0 £0 CArr•nt val Oètails BU1￿￿)8￿.flthture. fixtures 8TrJ frttrys Cmt B4 Assets retslned fw tho charlty's own use £0 Equiprr•nt ¢knslrfct £0 £0 Detail$ Ilablllty r•l•ts¥ B5 Uabllltles £0 Éo Éo Sbned by on• LY trustee8 on behgm of al the tsustee8 S•3nature lknt Nam8 Dat8 of approval r4£ KJHI Oy-losli Independent Examinerys Report 1" & 3rd Stowmarket (Phoenix) Scout Group Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250.000 or less in the relevant financial year Independent examiner's report to the trustees of l & 3 Stowmarket (Phoenix) Scout Group Scout Council I rèport to the trustees on my exarn1na￿n ofthe accounts of the I" & 3 Stowmarket (Phoenixl Scout Group forthe year encled 31" December 2023. Responsibilities and basis of report As the charity trustees of the 1° & 3" Stowmarket (Phoenix) Scout Group you are responsible for the preparation of the accounts in accordarKe with the requirements of the Charityes Act 2011 {￿e Actl. I report in respect of my exarnirwtion of the l & 3 Stowmarket (Phoenix) Scout Group actounts carried out under section 145 of the 2011 Act and in carrying out my examination I havefollowed all the appbcable Directions given by the Charity Commission under secbon 14515llbl of the Act Independent examinerfs ststement I have completed my examination. I confimi that rKJ materÈal matters have corneto my attertion in connertion with the examination giwng me cause to betieve that in any material respect" accounting records were not kept in respert of the I" & 3° Stovfftia￿èt (Phoenix) Scout Group as required by section 130 of the Act or 2. the accounts do not accord with those rec￿ds. I have no concem drawn in th. have come acr055 no er to enable a pro matters in connection with the examination to which attention should be understsnding of the accounts to be reached. Name.. Relevant professional quairfication or membership of professional bLKliès Irf anyl.. Address.. Date= (5FJ-fDA SknFfDILL. IPS- q AL #SkiU6ForLif•