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Kirkby Stephen Youth Centre

Annual Trustees' Report

For the Year Ended 30 September 2025

Reference and Administrative Details

Charity Name: Kirkby Stephen Youth Centre

Charity Number: 1200449

Registered Address:

Kirkby Stephen Youth Centre The Evergreen Building Market Street Kirkby Stephen Cumbria

Trustees Serving During the Year

Chrissie Hadfield – Chair of Trustees
Jasmine Cox – Secretary
Kealy Rushworth – Treasurer
Naomi Parker – Trustee
Deborah Urquhart - Trustee
Olivia Williams – Trustee (resigned December 2025)

Structure, Governance and Management

Kirkby Stephen Youth Centre (KSYC) is a registered charitable organisation governed by its Constitution and managed by a Board of Trustees.

Trustees are responsible for ensuring that the charity operates in accordance with its charitable objectives, complies with relevant legislation and guidance issued by the Charity Commission, and manages its finances responsibly.

The trustees meet regularly throughout the year to oversee governance, finances, safeguarding, strategic development and the delivery of services.

New trustees receive an induction into the charity's aims, policies, safeguarding responsibilities and governance arrangements.

Objectives and Activities

The charity exists to improve the lives of children and young people within Kirkby Stephen and the surrounding rural communities.

Our objectives are to:

Provide safe, inclusive and accessible youth provision.
Promote positive mental health and emotional wellbeing.
Reduce social isolation and improve community engagement.
Deliver educational, recreational and developmental opportunities.
Support young people to build confidence, resilience and life skills.
Work collaboratively with schools, statutory agencies and community organisations to improve outcomes for children and families.

All activities undertaken throughout the year have been delivered in support of these charitable objectives.

Public Benefit

The Trustees have considered the Charity Commission's guidance on Public Benefit when planning the charity's activities.

The trustees are satisfied that all services provided by KSYC directly benefit children, young people and the wider community through accessible youth provision, community engagement and preventative early intervention work.

Review of Activities

During the year KSYC continued to provide a wide range of youth activities despite significant financial pressures affecting the voluntary sector.

The charity continued to deliver:

Weekly youth club sessions.
Holiday activities.
Educational workshops.
Mental health and wellbeing initiatives.
Community events.
Opportunities for volunteering and leadership development.
Partnership working with local organisations.

Throughout the year the charity maintained a safe environment where young people could access trusted adults, positive relationships and activities that promoted confidence, resilience and personal development.

The trustees remained committed to ensuring that safeguarding remained central to all aspects of service delivery, with safeguarding policies regularly reviewed and staff and volunteers appropriately trained.

Achievements and Performance

The year represented another period of growth despite increasing financial uncertainty.

Key achievements included:

Continued delivery of youth provision across multiple weekly sessions.
Increased engagement from local young people.
Development of additional wellbeing-focused activities.
Strengthened relationships with local schools and partner organisations.
Continued support for vulnerable children and families.
Successful delivery of community events.
Maintenance of high safeguarding standards.
Ongoing volunteer recruitment and development.

The charity continued to receive positive feedback from children, families and partner agencies regarding the quality of relationships built with young people and the safe environment created by the staff and volunteers.

Financial Review

The trustees are satisfied that the charity's finances remained appropriately managed throughout the financial year.

Income was generated through a combination of grants, donations, fundraising activities and room hire. Expenditure was carefully monitored to ensure that all charitable funds were used effectively and in furtherance of the charity's objectives.

Like many charities and community organisations, KSYC experienced significant increases in operating costs during the year. Rising utility costs, insurance premiums, staffing costs, maintenance expenses and the general increase in the cost of delivering services have had a negative impact across the charity's operations. These increased overheads have reduced the flexibility of available funding and have made securing sustainable income increasingly important.

Despite these challenges, the trustees continued to make prudent financial decisions, carefully monitored expenditure and explored opportunities to maximise income while ensuring that services for children and young people remained the priority.

Looking Forward

The trustees recognise that the financial landscape for charities continues to present significant challenges. Rising overheads and increasing operational costs have affected organisations across the voluntary and community sector, and KSYC has not been immune to these pressures.

During the coming year, the trustees will continue to focus on securing the long-term sustainability of the organisation through grant applications, fundraising, partnership working and exploring alternative delivery models. The Board remains committed to ensuring that high-quality youth provision continues to be

available for the children and young people of Kirkby Stephen, despite the increasing financial pressures facing the sector.

The trustees remain optimistic about the future and will continue to adapt to changing circumstances while maintaining the charity's commitment to supporting local children, young people and families.

Reserves Policy

The trustees recognise the importance of maintaining appropriate financial reserves to enable the charity to respond to unexpected costs and fluctuations in income.

The aim is to maintain unrestricted reserves sufficient to support the charity's ongoing operations wherever reasonably possible.

Risk Management

The trustees regularly review the principal risks facing the charity.

The main risks identified during the year included:

Financial sustainability.
Increasing operational costs.
Reliance on grant funding.
Recruitment and retention of volunteers.
Safeguarding responsibilities.
Building and premises uncertainty.

Appropriate policies, procedures and governance arrangements remain in place to mitigate these risks.

Safeguarding

Safeguarding remains the charity's highest priority.

KSYC maintains robust safeguarding policies and procedures which are reviewed regularly.

Staff and volunteers receive safeguarding training appropriate to their roles, and safeguarding concerns are managed in accordance with local safeguarding procedures.

The trustees receive safeguarding updates throughout the year and monitor safeguarding arrangements as part of their governance responsibilities.

Volunteers

The trustees wish to place on record their sincere thanks to all volunteers who have supported the charity throughout the year.

Without their commitment, enthusiasm and dedication, many of the charity's activities would not have been possible.

The trustees also thank staff, partner organisations, funders and members of the local community for their continued support.

Looking Forward

Following the end of this financial year, the trustees have continued to review the long-term sustainability of the charity.

The changing funding landscape, increasing operational costs and uncertainty surrounding the future use of the building have required careful strategic planning.

The trustees remain committed to ensuring that high-quality youth provision continues for the children and young people of Kirkby Stephen and continue to explore innovative opportunities, partnerships and future operating models to secure the charity's long-term future.

Trustee Responsibilities Statement

The trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards.

The trustees confirm that:

appropriate accounting policies have been applied consistently;
proper accounting records have been maintained;
reasonable steps have been taken to safeguard the assets of the charity;
appropriate measures have been taken for the prevention and detection of fraud and other irregularities.

The trustees are satisfied that this report provides a true and fair overview of the charity's activities during the year.

Approved by the Board of Trustees

Signed:

Chrissie Hadfield Chair of Trustees

Date: 01/10/2025

Kirkby Stephen Youth Centre chlty Numb¢r120(1449 Statement of Accounts for the Year Ended 30 September 2025 St4bl¢s ThompBon & Briscoe Chartered Accounlants

Kirkby Stephen Yollth Cemtre CoDteJts Page

Kirkby Stephen Youth Centre Charity Information Ch4rfty number IWI4052 Chairand tr. Chrissie Hadfield Trustees: jnin¢ Cox {SecTrlJry) Sandra Lanca5teT (restgned 0511112024) Kealey Rushworth (Trea.4urer) Naomi Parkcr Deborah Urquhart Olivia Williems {raSid December 2025) ReBiStered office: Kirkby Stephen Youth Centr¢ EVer8en Building Redmayne Road Kirkby Stephen CA17 4RL R¢)yal Bank of Scotland 36 St AndT¢ws Squarc Edinburgh EH2 2YB Solicitots: Kilvington Solioitors Market Squar¢ Kirkby Stephcn CAII 4QT J Mason ACA Stsbles Thompson & Brixoe Chartered AccountaDts & Statiitory Auditors )wther Street Kcndal Cumbria LA9 4DX Pa8e I

Klrkby Stephen Youth Centre Tnmtees, Report for the yew ended 30 September 2025 The objects of the cjwity (a) Advancing in life and Iping w ptswle by their skiM •od qxbilitiu to enoble them to {b) Advan¢in8 edu¢•tM: {c) Telieving unenyloynThL (d) providiD8 Tecreationaj aDd leisure time activity in the of welf•te for peopk livin8 ID the Eden Valley who have nttd by rea)n of theiry• ag< infirmity or disability. povffjor xKial •nd ec(momic with A view io improvin8 the Co11110 of Ibk of p¢rnoo& Now have 162 ¢bildren rewsi¢r¢d in th¢ ywth ¢¢ntr $iKe 011& We received loAI iupport and coniinue lo 8row Within The commwiity. offerin8 the spK¢ w extern Be¢ Unique. . 2025 funding- 25.(MXI better knnoTho . Si8DifKant donatM)M £I.(rfX) for8 tsble- Jokn Sirutt Tn -riN County FOunlOn- £11,800 -LW¢sthK)rland & Furnes8 Council- £15.7(X) The youth centr¢ ¢onlinues to fo¢18 on nmxrtldy thenm pxitive pbpical health. We luch a# I1th with CHOC, and Mounlain with the lor•l Irt 11#Y. dram• and dance with tfj¢0n was ¥ this yrar ftcm £49J36 ill 2024 kn £56.T28. Expeth from 2024 from £57,252 to £55.747 ill 2025 rcsultiog ID of £981. BADk ¢4nicd wur £9.433. cr110[3 and commi¢m¢nts leases) - Replace eqknipment as it wears OUL - Provide working wital if. ¥Dd whN fillMlin8 18 pid in aryea

Klrkby Stephen Youth Centre Trnstea, Rep•rt for the year eimled 30 September 2025 The Trusteu FAV¢ s¢t a r¢s¢TVU poli which Ttiwirts: dilTiculty for at l¢ast J months. . A proportion of reserves be m&itttAinol in * readity TeliabJ¢ f(rrt event of reserves dippinob¢low this fipjre KSYC will Aim Io Ta41or¢ the reserves the fiTSt 1b1¢ opportunity vi Th¢ ¢harity wa5 registered 4s a CIO. FThmdatioD on 22 Sepi¢mber 2022. There rnusl bc IcaNt three but ne thJD cl Tre¢S arc &Pind by a YeS0110ft terni of two to New trustees are T¢¢Wit¢d via int¢rcst thrThJgh enthusiasm and Qxmlv* for community 4¥111C for ¢hildren if individuals interested they are to conLKt Chrissie Hadfi¢ld 1cl7Y and the induction process includes a meeting with ellch candidtite And inviting them to a iThrd they would be exp1 to anolyx a governi1 document and sign and follow all lIcIeS and procedures relating to th¢irToIc. The ac¢owJty w¢rcapwoval by the iKMYd ofth¥t¢es on 0310 4 j2L,- Si1 on their beb•lf ty. C Hayfield.

Independent Examlner's Report to the Trustees of the Kirkby StepbeR Youth Centre l T¢1 to the chaTity In4ttts on my ¢xAmination of the acwts of the cbwity for th¢ yw ended 30 September 2025 which are set (xts on pages 6 to9. R¢9PQll8lbllltleg b•ols of rei As th¢ chority's tsUS¢S you or¢ re5ponsiN¢ for th¢ pr¢pvaliOn of the IA acwdatscc with fh¢ fftiuir¢nwDts of the Chwitiu Ad 2011 ('the A¢t'). I rert in re8pe¢¢ of my ex•miDatiott of the charity'$ accou earried out undersection 145 of the Act and in canying out my examinalion I hAve followed 811 th¢ applicable DirKlions giv¢n by the Charity CimThiission uml¢r seclion 145(5Xb) of th¢ ACL examition giving me cause b¢li¢ve that in Jny nknial resptci: l. ac<ouDtill8 re<ord6 w¢r¢ kept ID Mpertof the chlty 0$ f¢qUiTed by seclioo 130 of th¢ Ack or J Mgon ACA Chartered A¢wuntattl Stabks TIwmps00 & Brlv L4)wther KendAI CumbrJ* LA9 4DX 05 PH8¢ 4

Klrkby Stephen Yomth Centre Trnsteej, Cerllficate for the Year Ended 30 September 2025 The Relpt$ and P8ym¢n¢J Acwrt Stst¢trKrt of Assds •Dd Li•biliti¢S Jy8ociad W¢ •¢knowledg¢ o responsibility for ihe finan¢i•l infomw1i0 including the •pwwJtenes5 ofthe applicgble finRnCi81 rep1 frammrk IB set ou¢ in no l. and for providingthe x¢iXMtts with all inform10 aml ¢xpl8n4tiws nec¢s$ary for its conwilation. Cbrlmle Hadtleld Cb*lr K¢al¢y Rwshw•rth Tremurer JI/L(d cdu /L l/L' Dal¢: OLFIoi Iioi(g

Klrkby Stephen Youth Centre Reeeipts aud Payments Aeeount for Ihe Year Ended 30 September 2025 2025 2024 Recelpts Totsl Totsl Voluntsry Incorn¢: Grants And donations 1.912 52MKJ 54.712 42.695 Ch]ble1Conx. Fundrnisin8 1016 216 &841 Gro$8 intu¢st Wf¢iTKd 518(K> 56,728 49.536 Tothl Receipts 3.928 52,800 56.728 49.536 Youth Centse Rwinin¥ ExpcnJH: 3,125 5.344 3.125 5,344 coy R¢palrJ aDd renewAI• W8 Suppli¢8 and food Prin11 posl•Be and sta Eneryy& utiliti M¢etings Fixlures. fillin#s •nd¢quip1nt cle%11A1 Motor ¢xpeDS ActiYitylproj¢¢ LegaVFinance TrAiniD 4.076 1.146 36JS3 27,795 2.629 171 1,777 171 1.777 577 1.717 328 30 3(1 1082 3.227 2.768 2.072 3227 Sundry other cos TrnMf¢rred tycumbria RFU 21¥ 2.154 9,030 3.177 52,570 55.747 57252 Totsl Paynthts 3.177 52J70 55.747 57.252 Net of r¢ceiptsl PAYI0 751 230 (7,716) C8sh funth lastyw end 7J90 1.062 &452 16,168 Cash fund8this >w¢Thl 8.141 9,433 8h52

Klrkby Stephen Yonth Centre ststemeut of AS Liblliti# 4$ at 30 Septernber 2025 202S 2•24 RBS k1¢¢t Cash on hand 8861 5T2 8293 159 9.433 8,452 Ca$b fu•dg •r¢ spllt u follows: R¢strf¢t¢d fundi Eden Council John StruttTru 8fAllt CIN Cumbria CF 227 42 1250 738 lJ92 1.062 Unrejtricted fuN•s From fiuulrnwin8 8.141 7Jg) 8.141 7,390 9.433 8.452 Assets retthed for the ch8TIty's ow Fixlures. fittings and equipmeni at Cost 1093

Klrl£by Stephen Youth Centre Notr¥ to the Accounts for the Year Ended 30 September 2025 and Repofyn8 by Clwiues. A8 a small ¢lwity the tsw¢s have prepEred the Accounts on A Rcceipts ond Y8nts basis. The fiMtKial slalunents ateprep•ul in vrlin& whirh is the fune1n81 euwof the chority. and rounded the nearesi £. The sipirilI lICi •ppli¢d the ]Wioti ofthes¢ fiD•tsGial 31•1¢llK out below. Th¢5¢ policie8 h8v¢ been ¢onJsslenily llpplied to all yeus pres¢nte41 e$S otheTh¢ stated. b) Colog CoD¢ern 2024 Nots2 Gv•thl• and TO1 fund• Tolal 1252 J.248 2.140 5,695 pla spxm Go fund me John Struff Tn41 BeirTomoJrow FundiD Sin$burys Gr4nl Cuuth(ia CF Council Grao 25.OLKI 25,000 300 4,112 iijoo 15JKX) LlWJO 15.71N) 71W) 1,912 52.8 54.712 42.695 Nok 3 Fuudr•lth8 f4nd# Totsl thMd• T•tsl fondg 717 1299 717 1299 Tuck sl 1.578 455 1016 2.016 6,841 P4¢8

Kirkby Stephen Youth CeDtre Notrs to the Ac¢ouHts for the Year Ended 30 September 2025 Cfwd Fvlld Ratrlcted f•ndJ 10.(K {10.)} CollclI fimding Joh gnnl Bctter TonxxTh Futhl¥vJ (Im7) I25.1) (2J(K>) (738) (550) {4.958) (75 2J Cumbriti CF Cumbria CF- Fil>n Chiidm in Need FrieJJ8 ScL*t Otlt¢r Cowicil Grants 738 1.250 42 As abovc Gthernl Funds 73(Xl 3.928 (3,177) 8,141 8.452 5&728 (55.74 9.433 D¢tsll$ of what grants were f. 1. 2025 funding- 25.000 better ts)morm 2. Johth Strutt Tn. for gwn¢s console & (xafts 5. CCF- Fibn- 3 x laptops for Club 7. Children in Need- Mentsl h¢alih 8. Freida Scolt- Sfaffing costs

Kirkby Stephen Youth Centre chlty Numb¢r120(1449 Statement of Accounts for the Year Ended 30 September 2025 St4bl¢s ThompBon & Briscoe Chartered Accounlants

Kirkby Stephen Yollth Cemtre CoDteJts Page

2025-09-05-accounts

Kirkby Stephen Youth Centre

Annual Trustees' Report

Reference and Administrative Details

Registered Address:

Trustees Serving During the Year

Structure, Governance and Management

Objectives and Activities

Public Benefit

Review of Activities

Achievements and Performance

Financial Review

Looking Forward

Reserves Policy

Risk Management

Safeguarding

Volunteers

Looking Forward

Trustee Responsibilities Statement

Approved by the Board of Trustees