Trustees’ Annual Report for the period
From April 2023 Period start date To March 31st 2024 Period end date
Charity name: All Cycle Bath & West
Charity registration number: 1200391
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | “To provide or assist in the provision of cycling equipment and facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances with the object of improving their conditions of life.” |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Improvements to physical and mental well-being. We provide regular opportunities for physical and mental well-being through our programme of inclusive cycling using adapted and accessible bikes, trikes, hand cycles and tandems in a traffic free environment. Offering: •people recovering from injuries, strokes and neuro conditions the opportunity to regain fitness, increase flexibility and build muscle tone. •Physical activities to people who are neuro divergent •Those with a disability or a long term condition the opportunity for regular outdoor exercise throughout theyear. |
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| • those with disabilities the opportunity to be included in activities which would otherwise not be accessible to them, and in an environment that allows other family members to participate. whole family participation has a very positive impact on the person with the disability as well as the others attending who can join in |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Following recruitment, all trustees for the charity have been directed to the relevant guidance on being a trustee available on the Charity Commission website. Trustees signposted to Charity Commission updates. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | NA |
| Policy on social investment including program related investment |
Para 1.38 | NA |
| Contribution made by volunteers |
Para 1.38 | April 23 – April 24 During this period, whilst we were able to recruit extra PT staff through grant funding and contracts, we relied on a small group of regular volunteers to back up the delivery of our main operations. This was in addition to the voluntary contribution of the trustees This included regular weekly maintenance of bikes and equipment that is essential to our day-to-day operations. HR support: The charity secured some pro-bono advice on HR at the start of the financial year. This was via the Pro-bono officer at Quartet Community Foundation. |
| Other |
Achievements and Performance
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| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 1. Securing an Awards for All grant of £10k enabled us to progress our operational plan and After 2 interviews, and a trial session, we recruited in early May 2023. Unfortunately, the appointment didn’t work out and we had to let the employee go, giving them notice in December. The process took up an inordinate amount of trustee time, which resulted in a delay in progressing the strategic plans made. Despite this set-back, we have developed our Action Plan, and been successful in securing a local authority 2 year contract for a green social prescribing project known asThe Active Way, to provide supported, inclusive cycling in Bath & North East Somerset, working in partnership with B&NES Council. Through the Awards for All grant funding we have continued to employ a sessional Cycle Leader worker who supports most activities at our main base at the Odd Down cycling circuit as well as a casual administrative assistant (4-5hrs p.w) Recruitment & organisational restructure Through our experience of recruiting an Operations Manager, we decided to recruit for two separate roles, as we were perhaps a little ambitious to expect that one person had the skills and experience to cover operations and development given the salary available. Therefore, we recruited a Business Managerat 35hrs p.w and x2 Cycle Leadersbetween 6-10 hrs p.w. This makes a total of 40 hours and an increase of 10 hours from our original plans. Contract funding (through B&NES)and a grant from the localQuartet Community Foundationhas since enabled us to increase these hours. The separation of roles will now separate the activity delivery part of the former Operations Manager role and allow dedicated roles to focus on delivery of cycle sessions and management of casual cycle leaders and volunteers. Meanwhile business processes will be managed directly by the Business Manager. |
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Attendance at ’23-24 scheduled sessions: • Tuesday Twilight sessions: March – November and February/March ’24 X41 I hr sessions; average attendance of 14 users per session; over 500 visits. 35 beneficiaries • Saturday Club sessions 25 1.5 hr sessions February – March; average attendance 18 users per session 48 beneficiaries The Active Way , social prescribing, inclusive cycling in Bath & North East Somerset, working in partnership with B&NES Council and focussed on the Somer Valley area of B&NES. Funded via Active Travel England the charity now has a base in Radstock with access to 3 shared former railway paths. Sessions are largely 1-1/1-2 and are accessed via an online referral process and is linked to local GP care coordinators and health professionals. During the 1[st] season of this 2 year project we have delivered an average of 4 sessions per week with a goal to deliver double this during the ’24 summer/autumn season.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Achievements against objectives set |
Para 1.41 | Local community organisations using our service in ’23- ‘24 • Bath Out and About Club (MENCAP Club) x3 sessions 25 beneficiaries • Stroke Association (B&NES Coordinator) x 4 referrals • BEMSCA – series of 10 sessions at Odd Down circuit June – September ‘23 average attendance 8 individuals. • BEMSCA Away Day on ‘2 Tunnels’ shared path - 14 beneficiaries 3 families • Bath & North East Somerset Council ‘SEND Alternative Provision’ x2 p.w 1-1 sessions • B&NES Council Connecting Families: x 1 session 6 families 25 beneficiaries • Genesis – Life skills project - 21 beneficiaries |
|---|---|---|---|
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| • The Life Project – Bath faith-based group supporting young adults with learning needs • Swallow charity: supporting adults with learning needs in Noth East Somerset area x12 beneficiaries With the forthcoming appointment of a Business Manager, a Senior Cycle Leader and the dedication of the Trustee team, we believe we will be on track to increase the number of users by the end of Year 3. The above groups |
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|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | See paragraph 1.20 above |
| Investment performance against objectives |
Para 1.41 | |
| Other |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | This is the first full year of operation. Restricted funds have significantly supported this first year, covering operating costs and allowing an unrestricted surplus to be built up to improve the financial resilience of the organisation. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | 3 months reserves, to enable the charity to reliably meet its commitments to paying staff and to allow appropriate time to make adjustments in the event of changing funding levels. |
| Amount of reserves held | Para 1.22 | The charity held £30,282 of unrestricted funds at the end of the period. This remains greater than three months of expenditure in the period, but gives a position of resilience entering 2024-25. £2,746 of restricted funds were held, which were due to spent in the following year in line with the associated grant conditions. |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | No funds were in deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | • National Lottery Awards for All Grant £10000 (received in 2022-23) • Quartet Resilience Grant £10,000 • Quartet Bath Half Marathon £1000 (towards purchase of new trike) • Active Travel England grant to B&NES – ACB&W contracted as inclusive cycling service provider to deliver contracted srvices |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | NA |
| A description of the principal risks facing the charity |
Para 1.46 | 1. Change of government affecting grant resources available to the 3rdsector. 2. Climate change: successive wet winters and spring leading to down turn in numbers wanting to exercise outdoors 3. Global pandemic: loss of income due to shut down of operations and ability to generate income |
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- Major incident/accident: as part of operational work, major injury or fatality involving user/member of staff/public. Resultant cessation of operational work as a result of formal investigation procedures Other
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Structure, Governance and Management
| Description of charity’s trusts: |
NA | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | All Cycle Bath & West is charity incorporated organisation. Its only members are its trustees |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are invited to apply giving details of experience and skills that they can offer the charity. Appointment of trustees are via the board of existing trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Chair of trustees Cycle Leader (PT sessional) Cycle Leader (PT sessional) Volunteers Cycle (PT sessional, vacant) Business Manager (35hrs pw) |
| Relationship with any related parties |
Para 1.51 | The charities operational base is at Odd Down Sports Ground, Bath where the 1.5km closed road cycle circuit offers easy access to our inclusive cycling opportunities. These facilities are managed by BETTER (Greenwich Leisure Ltd. CIC) and owned by B&NES Council. ACB&W has a MoU which identifies us as a partner organisation based at the sports ground. Over time we have established excellent relations with the Sports Ground management and take part in their annual Fun Day on the site. The agreement allows us to securely store our bike stock at this location. |
| Other |
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Reference and Administrative details
| Charity name | All Cycle Bath & West |
|---|---|
| Other name the charity uses | ACB&W |
| Registered charity number | 1200391 |
| Charity’s principal address | 8 Brooklands, Dunkerton, Bath BA28BH |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Sam Plummer | Safeguarding (& acting interim finance |
Whole year | Christopher Revill (chair) | |
| Esther Renfrew | User representative | Wholeyear | As above | |
| Janet Dabbs | Grants & Fundraising |
Whole year | As above | |
| Christopher Revill | Chair | Wholeyear | Christopher Revill(chair) | |
Corporate trustees – names of the directors at the date the report was approved NA
Director name
Name of trustees holding title to property belonging to the charity NA
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
NA |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
NA |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
NA |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Voluntary – finance & accounts |
Nick Chinnery | 20 Greenfield Walk, Midsomer Norton, Radstock, BA3 2RP |
Name of chief executive or names of senior staff members (Optional information)
Business Manager: Hannah Samuel
Exemptions from disclosure
Reason for non-disclosure of key personnel details
NA
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
C.Revill | |
|---|---|---|
| Christopher Revill | ||
Chair of Trustees |
||
| 19/08/24 | ||
| 19/08/24 |
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of All Cycle Bath & West
On accounts for the 31 March 2024 Charity no 1200391 period ended (if any) Set out on pages 1 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity for the period ended 31/03/2024.
Responsibilities and As the charity trustees of the charity, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 3 September 2024 Name: James Gare Relevant professional FCA qualification(s) or body (if any):
Address: Monahans, Hermes House, Fire Fly Avenue, Swindon SN2 2GA
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
October 2018
IER
1
Give here brief details of any items that the examiner wishes to disclose .
October 2018
IER
2
All Cycle Bath & West Charity Number: 1200391 Receipts and Payments Accounts
CC16a
| From: | From: | From: | From: | From: | From: | |
|---|---|---|---|---|---|---|
| Unrestricted Funds |
Restricted Funds | Total Funds | ||||
| Awards for All | Together Fund | Quartet Resilience Fund |
Quartet Bath Half | |||
| Section A Receipts and Payments | ||||||
| A1 Receipts Public Sessions Group Sessions BANES SEND Contract BANES ATSP Grants Donations |
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| Sub total | ||||||
| A2 Asset and investment sales | ||||||
| Total Receipts | ||||||
| A3 Payments Staff costs Session Costs Administration costs |
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| Sub total | ||||||
| A4 Asset and investment purchases | ||||||
| Total payments | ||||||
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year Cash funds this year end |
Notes
1 - The charity has a number of cycles, transferred in for ongoing use in its activities. This is the approximate value at historic cost.
Restricted Funds (description of source and purpose of funds) Awards for All Together Fund Quartet Resilience Fund Quartet Bath Half
Signed by one or two trustees on behalf of all the trustees
Signature
Print Name Date of approval Christopher Revi 19/08/2024
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