## **Trustees’ Annual Report for the period** ## **From September 2022 Period start date To 30[th] March ‘23 Period end date** ## **Charity name: All Cycle Bath & West** ## **Charity registration number: 1200391** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|“To provide or assist in the provision of
cycling equipment and facilities in the
interests of social welfare for recreation
or other leisure time occupation of
individuals who have need of such
facilities by reason of their youth, age,
infirmity or disablement, financial
hardship or social and economic
circumstances with the object of
improving their conditions of life.”| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Improvements to physical and**
**mental well-being.**
We provide regular opportunities for
physical and mental well-being through
our programme of inclusive cycling
using adapted and accessible bikes,
trikes, hand cycles and tandems in a
traffic free environment.
Offering:
•people recovering from injuries,
strokes and neuro conditions the
opportunity to regain fitness,
increase flexibility and build
muscle tone.
•Physical activities to people who
are neuro divergent
•Those with a disability or a long
term condition the opportunity for
regular outdoor exercise
throughout the year.
• those with disabilities the
opportunity to be included in
activities which would otherwise| |||not be accessible to them, and in
an environment that allows other
family members to participate.
whole family participation has a very
positive impact on the person with the
disability as well as the others attending
who can join in| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|On being appointed as a trustee for the
charity they have been directed to the
relevant guidance on being a trustee
available on the Charity Commission
website.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38N/A|N/A| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**September 2022 – March 2023**During this
initial period of its existence the charity
relied significantly on volunteers, initially
with the trustees establishing: a policy
framework; setting budgets; business plans
and identifying funding sources.
This included a core of 6 regular volunteers
As the charity became operational in
January 2023 the chair of trustee’s acted
as operational coordinator for the delivery
of services over the first 4 months of the
charity.
This voluntary contribution in the
transitional period allowed the charity to
start delivering services to users from
January 2023 and earning revenue from
services delivered – largely through public
sessions at OddDownCycle Circuit/| |Other||**Providing routes to simple**
**volunteering and steps towards**
**employment.**
We encourage young people who
joined as users at a younger age to
volunteer with us when older and use
their experience to help others to enjoy
the same activity that they benefited
from as younger users.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**How the charity provides public**
**benefit**
**Combating** **social Isolation**
Through our activities we address the
need to combat social isolation as well
as low levels of physical activity caused
by challenges in reduced services
during the pandemic. Our service
allows users to access a range of
bikes, trikes and wheelchair bikes and
meet others in a friendly and supportive
environment. Where a family member
has an additional need or disability, our
schedule of Saturday Club sessions
makes a regular ‘whole family’
experience possible.
Providing one-off social gatherings
such as at Christmas or on Away Day
rides on dedicated cycle routes or other
inclusive cycling centres gives people a
chance to establish social relationships
and share experiences.
**Building self-esteem and increasing**
**skills and confidence.**
Our volunteers and staff work with
individuals to provide motivation and
encouragement to those with low self-
esteem to make small steps to
achieving realistic goals.
Providing positive role models for
children and young people by
participating in a fun and enjoyable
activity and thereby gaining awareness
of personal safety.
Throughout the year a volunteer
maintenance crew meets weekly to
keep the bikes and trikes running
safely. We recruit from organisations
who support those from disadvantaged
backgrounds including individuals
recovering from addiction or mental ill
health.
**Health & economic benefits -**
**savings to the NHS**
Sport England (2021) reported that
people with disabilities are less likely to
be engaged in physical activity than
those without. Anecdotal evidence from
focus groups shows that cyclists with
disabilities reported examples of health
benefits including, a drop in blood| pressure and healthy weight loss. (Clayton et al.,2017) Studies have shown that the impact of cycling on health has the potential to make monetary savings for the NHS The growth in interest in cycling through the pandemic of 2020/2022 further underlines the need for the response to this growth to be inclusive, accessible and provide for those with disabilities. Among families with at least one person with a disability, the total estimated spending power is £274 billion a year (Scope, 2022a) Delivering more inclusive cycling opportunities means that customers with disabilities contribute to a positive effect on the economy. Among families with at least one person with a disability, the total estimated spending power is £274 billion a year (Scope, 2022a). **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**September 2022 – January 2023**
•
Recruiting trustees
•
Establishing our governance
structure
•
Implementing financial procedures
•
Establishing our policy framework
•
Establishing interim funding strategy
•
Establishing branding and
communications framework
**Activities and projects completed in**
**2023, 1st January - 31st March, (CIO**
**commenced service delivery from**
**January 2023)**
Scheduled public sessions: weekly
sessions to our groups,**Tuesday Twilight**
sessions (February – November) and a
fortnightly
**Saturday Club**which welcomes anyone
who would like to experience the wide
selection of bikes, trikes, tandem-trikes and
hand-cycles which means we can cater for
all ages and abilities.
**Attendance at scheduled sessions:**
•
Tuesday Twilight sessions:
February - March – x7 I hr
sessions; average
attendance of 14 users per
session;20 beneficiaries| |---|---|---| |||•
Saturday Club sessions x6
1.5 hr sessions average
attendance 15 users per
session 32 beneficiaries
**Group sessions (January February –**
**March ’23) no group sessions during**
**this period**
**Organisations using the service in this**
**period**
•
Stroke Association (B&NES
Coordinator) x 3 referrals
•
Bath & North East Somerset Council
‘SEND alternative provision’ x2 p.w
1-1 sessions during school term
time: 16 sessions delivered.
The Awards for All grant enables us to
recruit a PT Operations Manager (in post
May ’23)| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|In our first 2 years as a CIO, grant providers
have been:
•
The Together Fund (Sport England
via WESPORT) for set up and
transition costs
•
National Lottery - Awards for All
•
Quartet Resilience Fund (submitted
March ’23 to support activity
commencing April ‘24| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The period being reported on represents
the beginning of operations and the
position at the end of the period represents
having received a considerable amount of
income in advance of expenditure.
Funding in advance was enabling the
charity to begin to take on staff and
commitments relating to its contracts with
confidence.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|3 months reserves, to enable to the charity
to reliably meet its commitments to paying
staff and to allow appropriate time to make
adjustments in the event of changing
funding levels.| |Amount of reserves held|Para 1.22|The charity held £11,358 of unrestricted
funds at the end of the period. This was
vastly more than three months of
expenditure in the period, but it does
broadly represent 3 months of expenditure
in the following year.
£12,000 of restricted funds were held,
which were due to spent in the following
year in line with the associated grant
conditions.| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|No funds were in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|See: ‘Performance of fundraising activities
against objectives set’| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**1. Global pandemic:**loss of income
due to shut down of operations and
ability to generate income
**2. Major incident/accident:**as part of
operational work, major injury or
fatality involving user/member of
staff/public. Resultant cessation of
operational work as a result of
formal investigation procedures| 3. Change of government policies on funding priorities e.g Active Travel England Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|All Cycle Bath & West is charity
incorporated organisation. Its only
members are its trustees| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are invited to apply giving details
of experience and skills that they can offer
the charity. Appointment of trustees are via
the board of existing trustees.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees are referred to the Charity
Commission guidance documents and to
other sources of information such as Charity
Excellence|Trustees are referred to the Charity
Commission guidance documents and to
other sources of information such as Charity
Excellence|Trustees are referred to the Charity
Commission guidance documents and to
other sources of information such as Charity
Excellence| |---|---|---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works
NOTE: the organisational
chart reflects the charity as
at April 2024|Para 1.51|||| |Relationship with any
related parties|Para 1.51|||| |Other||||| ## **Reference and Administrative details** |Charity name|All Cycle Bath & West| |---|---| |Other name the charity uses|N/A| |Registered charity number|1200391| Charity’s principal address 8 Brooklands, Dunkerton, Bath BA28BH ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Esther Renfrew|User representative||| ||Sam Plummer|Safeguarding (& acting
interim finance||| ||Janet Dabbs|Grants & Fundraising||| ||Christopher Revill|Chair of trustees||| ||Rodger Allin||To June 16/06/23|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **N/A** **Director name** Name of trustees holding title to property belonging to the charity **N/A** **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Voluntary**
**– finance**
**&**
**accounts**|Nick Chinnery|20 Greenfield Walk, Midsomer Norton, Radstock, BA3
2RP| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **NA** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Christopher Revill **Position (eg Secretary,** Chair of trustees **Chair, etc) Date** 14/06/24 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** All Cycle Bath & West **On accounts for the** 31 March 2023 **Charity no** 1200391 **period ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity for the period ended 31/03/2023. **Responsibilities and** As the charity trustees of the charity, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 26.6.24 **Name:** James Gare **Relevant professional** FCA **qualification(s) or body (if any):** **Address:** Monahans, Hermes House, Fire Fly Avenue, Swindon SN2 2GA ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **October 2018** **IER** 1 **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** **IER** 2 ## **All Cycle Bath & West Charity Number: 1200391 Receipts and Payments Accounts** ||**From:**|**From:**|**From:**|**From:**| |---|---|---|---|---| ||**Unrestricted**
**Funds**|**Restricted Funds**||**Total Funds**| |||Awards for All|Together Fund|| |**Section A Receipts and Payments**||||| |**A1 Receipts**
Public Sessions
Group Sessions
BANES SEND Contract
BANES ATSP
Grants
Donations||||| |**_Sub total_**||||| |**A2 Asset and investment sales**||||| |**_Total Receipts_**||||| |A3 Payments
Staff costs
Session Costs
Administration costs||||| |**_Sub total_**||||| |A4 Asset and investment purchases||||| |**_Total payments_**||||| |**Net of receipts/(payments)**
A5 Transfers between funds
A6 Cash funds last year
**Cash funds this year end**||||| ## **To: #######** ## **Section B Statement of assets and liabilities at the end of the period** |B1 Cash funds|11,358|10,000|2,000|**23,358**|| |---|---|---|---|---|---| |Agrees and balances with receipts and|payments accounts||||| |B2 Other monetary assets|||||| |B3 Investment assets|||||| |B4 Assets retained for the charity's ow|60,000|||**60,000**|1| |B5 Liabilities|||||| ## **Notes** 1 - The charity has a number of cycles, transferred in for ongoing use in its activities. This is the approximate value at historic cost. Restricted Funds (description of source and purpose of funds) Awards for All Together Fund Quartet Resilience Fund Quartet Bath Half Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval Christopher Revill 14/06/2024