## **Trustees’ Annual Report for the period**
**From 15.9.22 To 31.12.23 Became registered charity 15.9.22, therefore report covers from 15.9.22 until end of following year**
## **Charity name: Grimsby Shoeboxes**
## **Charity registration number: 1200386**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|For the public benefit to provide relief of
financial hardship/poverty to people
around the world by providing basic
items to people who cannot afford them.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Items (clothes, school supplies, personal
hygiene) are donated or monies are
raised used to buy these items. These
items are provided directly to local
(Lincolnshire) people from referrals to us
by registered charities (eg Women's Aid).
Some are distributed abroad, in
shoeboxes, through registered charities
(eg The Jacob's Well Appeal and
Teams4U The Charity (T4U)).|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All four Trustees are aware and comply with
the guidance on public benefit of Grimsby
Shoeboxes|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|Volunteers attend our premises to sort
donations, make items and pack shoeboxes
for impoverished children and families.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In the reporting period we have filled over
17,000 shoebox gifts which each have
school supplies, toys, toiletries and warm
clothing. These items enable people to have
basic hygiene in areas of little sanitation and
allow children to go to school. The
shoeboxes have been sent to impoverished
children and families in Eastern Europe
through registered charities Teams4U and
The Jacob’s Well Appeal.
We have also helped over 200 local families
with household supplies. This had enabled
them to set up home or continue living in
their accommodation. We have also given
over 200 local children bags of Christmas
presents including toys, stationery, clothing,
sweets etc. These children were identified
by local agencies as those in need and/or
unlikely to receive other gifts.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|We do not set numerical targets on the
amount of donations given out, or
shoeboxes filled. This is dependent on
items and donations received in. We use all
donations we receive to fill shoeboxes and
give appropriate items (if we have them) to
the local community as their need arises.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|A total of £2558 held in cash and at the bank
as of 31.12.23|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We ensure we carry over at least £1000 into
the following year to cover immediate
running costs.|
|Amount of reserves held|Para 1.22|None|
|Reasons for holding zero
reserves|Para 1.22|The only two external expenditures for
running the charity are payment to our
premises provider and insurance. We
ensure we have enough to pay these on
time through normal day-day accounting.|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The original Trustees must pass a resolution
at a properly convened meeting to discuss
the appointment of any new trustees.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Grimsby Shoeboxes|
|---|---|
|Other name the charity uses||
|Registered charity number|1200386|
|Charity’s principal address|The Ice House
Victor Street
Grimsby
Lincolnshire
DN32 7QN|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Karen Lepley|Secretary|||
||Ellie Davis||||
||Denise Johnson||||
||Joy Walker
(formerlyRayner)||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**|**Name**
**Address**||
|N/A|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** K Lepley **Full name(s)** Karen Lepley
**Position (eg Secretary,** Secretary **Chair, etc)**
**Date**
30.9.24
|**Charity Name**|||**No (if any)**|
|---|---|---|---|
|**Grimsby Shoeboxes**||||
|**Receipts and payments accounts**||||
|**For the period**
**from**|Period start date
15.9.2022|**To**|Period end date
31.12.2023|
**CC16a**
## **Section A Receipts and payments**
**Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
|**A1 Receipts**|||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|Donations||**-**|**9,603-**|||**-**|**--**|||**-**|**--**|||**-**|**9,603-**|||**-**|**--**||
|Other trading||**-**|**6,016-**|||**-**|**--**|||**-**|**--**|||**-**|**6,016-**|||**-**|**--**||
|Other(money held prior 15.9.22)||**-**|**8,477-**|||**-**|**--**|||**-**|**--**|||**-**|**8,477-**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**24,096-**|||**-**|**--**|||**-**|**--**|||**-**|**24,096-**|||**-**|**--**||
|**_Sub total_**_(Gross income for AR)_|||||||||||||||||||||
|**_Sub total_**_(Gro_|_ss income for AR)_|||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||||||
|**A2 Asset and investment sales,**||||||||||||||||||||||
|**(see table).**||||||||||||||||||||||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||**_Sub total_**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||||||||||||||||||||||
||**_Total receipts_ **||**-**|**24,096-**|||**-**|**--**|||**-**|**--**|||**-**|**24,096-**|||**-**|**--**||
||**_Total receipts_ **||**-**|**24,096-**|||**-**|**--**|||**-**|**--**|||**-**|**24,096-**|||**-**|**--**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**A3 Payments**||||||||||||||||||||||
||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|Running costs|||**-**|**738-**|||**-**|**--**|||**-**|**--**|||**-**|**738-**|||**-**|**--**||
|Donation to charity|||**-**|**8,433-**|||**-**|**--**|||**-**|**--**|||**-**|**8,433-**|||**-**|**--**||
|Premises costs|||**-**|**840-**|||**-**|**--**|||**-**|**--**|||**-**|**840-**|||**-**|**--**||
CCXX R1 accounts (SS)
10/1/2024
1
|Insurance||**-**|**182-**|||**-**|**--**|||**-**|**--**|||**-**|**182-**|||**-**|**--**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Contents for shoeboxes||**-**|**11,345-**|||**-**|**--**|||**-**|**--**|||**-**|**11,345-**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|**_Sub total_ **||**-**|**21,538-**|||**-**|**--**|||**-**|**--**|||**-**|**21,538-**|||**-**|**--**||
||||||||||||||||||||||
|**A4 Asset and investment**|||||||||||||||||||||
|**purchases, (see table)**|||||||||||||||||||||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|**_Sub total_ **||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||||||||||||||||||||||
|**_Total payments_ **||**-**|**21,538-**|||**-**|**--**|||**-**|**--**|||**-**|**21,538-**|||**-**|**--**||
||||||||||||||||||||||
|**_Net of receipts/(payments)_ **||**-**|**2,558-**|||**-**|**--**|||**-**|**--**|||**-**|**2,558-**|||**-**|**--**||
|**A5 Transfers between funds**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|**A6 Cash funds last year end**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|**_Cash funds this year end_ **||**-**|**2,558-**|||**-**|**--**|||**-**|**--**|||**-**|**2,558-**|||**-**|**--**||
||||||||||||||||||||||
## **Section B Statement of assets and liabilities at the end of the period**
|||||||**Unrestricted**|||**Restricted funds**|**Restricted funds**||||**Endowment**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Categories**|**Details**||||**funds**||||||||**funds**||
|||||||**to nearest £**||||**to nearest £**||||**to nearest £**||
|**B1**|**Cash funds**|Money held in cash and bank = £2,558|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||||||**-**|**--**|||**-**|**--**|||**-**|**--**||
||||||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**_Total cash funds_**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||(agree balances with receipts and payments account
(s))|||Agreement Error||||OK||||OK|||
|||||||**Unrestricted**|||**Restricted funds**|||||**Endowment**||
|||||||**funds**||||||||**funds**||
CCXX R2 accounts (SS)
10/1/2024
2
|**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**|**to nearest £**|**to nearest £**|**to nearest £**|
|---|---|---|---|---|
||None|**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||**-**
**--**|**-**
**--**|**-**
**--**|
|||||**Current value**
**(optional)**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**-**
**--**|
|||||**Current value**
**(optional)**|
||||**-**
**--**|**-**
**--**|
||Basic furniture, microwave, kettles, crockery,
cutlery||**-**
**--**|**-**
**--**|
||||**-**
**--**|**-**
**--**|
||||**-**
**--**|**-**
**--**|
||||**-**
**--**|**-**
**--**|
||||**-**
**--**|**-**
**--**|
||||**-**
**--**|**-**
**--**|
||||**-**
**--**|**-**
**--**|
||||**-**
**--**|**-**
**--**|
||||||
CCXX R3 accounts (SS)
10/1/2024
3
|**B5 Liabilities**
Signed by one or two trustees on behalf of
all the trustees|**Details**
None
Signature
Karen Lepley|**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
**-**
**--**
Print Name
Karen lepley|**When due**
**(optional)**|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||Karen lepley|1.10.24|
|||||
CCXX R4 accounts (SS)
10/1/2024
4