Charity Number 1200351
PLAY2GIVE (“P2G”)
TRUSTEES ANNUAL REPORT (TAR) FOR THE PERIOD: 13 SEPT 2022 TO 31 DEC 2023
Registered address: The Lambourn, Wyndyke Furlong, Abingdon, Oxon OX14 1UJ
E-mail address: hello@play2give.org.uk Website: www.play2give.org.uk
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The Trustees are delighted to present their annual report of the charity (“the CIO”) to year ending 31 December 2023 summarising achievements, successes and a review of the financial year.
Charity Trustees
Andrew Baker MBE BCAv
Jacqueline Billington
Leanne Coates
Mokbul Khan
Matthew Norris-Silva
Objectives and Activities
The general objects are set out in the charity’s constitution, as follows:
For the public benefit, the relief and assistance of those in need by reason of age, illhealth, disability, financial hardship or any other disadvantage, in Oxfordshire and the surrounding area, with the provision of financial or material aid through the provision of grants to individuals and organisations.
Structure, governance and management type of governing document
The structure of the charity is a Charitable Incorporated Organisation (CIO)
The policy for appointing trustees: The trustees are responsible for appointing any new trustees. Consideration should be given to the skills and experiences of any new trustee and how these may be beneficial to the charity. Trustees should also ask for a character reference to ascertain the suitability and trustworthiness of the proposed trustee.
The governing document is the charity’s constitution.
CIO – FOUNDATION Registered 13 September 2022
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Achievements and performance
Play2Give’s founder is Andrew Baker, who has been raising funds for county causes including Oxford Children’s Hospital primarily since 2002. In 2021, Andrew was given an MBE in the New Year Honours for services to charity and a British Citizen Award in 2017 for charitable giving. Play2Give has been nominated for several awards over the years, including the Thames Valley Charity of the Year in 2020.
Play2Give had its busiest, packed, and most successful year across the financial year (2022-2023). We held a range of fun, diverse and engaging events for the community, and many of our events raised record breaking amounts than any other year.
A highlight of the year was reaching the landmark total of over £100,000 raised for the Oxford Children’s Hospital across a two-decade lifetime of giving, which was marked and celebrated at two separate occasions, one at the hospital with representatives from our charity, the hospital charity, and the hospital’s play team and some young patients. Our great Gatsby ball held at the end of September 2023 was a joint celebration with the hospital and saw the hospital pay tribute and mark appreciation with a special video, gifts, and a large cake. This spectacular night, our fourth gala event, raised over £5,125 in profit for two local causes including the hospital and Oxford Head Injury Services.
The tribute video, mentioned above, can be viewed at youtube.com/watch?v=CnfAAf5uKJE
Didcot man reaches fundraising milestone for John Radcliffe | Oxford Mail
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Another highlight was our annual football tournament, which returned for its 12[th] year, and saw a record 28 teams compete raising close to £6,000. Many corporate teams amongst community groups and teams of friends all took part, and Planet IT, on Milton Park, was awarded the top fundraising team cup, presented by charity patron and local MP David Johnston.
Other event highlights of the financial year included record-breaking and sell-out rock roll and roll bingo nights, sell-out fundraising Halloween and Christmas parties, and a sold-out drag show night, hosted by the Courtyard by Marriott Oxford South, amongst other activities including stalls, tombola’s and raffles. Two festive markets in 2022 and in 2023 saw great crowds, and wet weather on the latter didn’t stop a great turnout to have fun with festive spirit and cheer brought to the town of Didcot.
We received a wonderful donation of over £2,350 from the Mayor of Didcot, now trustee, Mocky Khan, pictured below with Andrew Baker, who across his Mayoral year was able to contribute the funds raised through his successful fundraising events including a festive fun run, a barn dance, and his red themed dinner and dance. In October 2022, we received a £500 donation from the Truck Festival grant scheme, which was given from the funds the annual 3-day music festival raised.
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Across the year, we continued to receive support from our patrons who helped to spread awareness as well as getting involved in or attending some of our events. The charity continued to attend local community events to raise funds and awareness of its work, including a Coronation celebration day organised by another local charity and the annual Harwell feast, a day of family fun.
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We took part in the Oxford Hospitals Charity’s annual OX5 RUN in March 2023, an annual five-mile fun run which is held at Blenheim Palace. We enter a team in this yearly event which raises funds solely for the Oxford Children’s Hospital Charity fund. Our largest team ever of 12 raised over £1,370 benefiting the hospital’s charity which saw us help to raise funds for specialist medical equipment and to help fund the role of a play specialist for children’s radiology amongst toys, games and patient comfort items and artwork to brighten and entertain children’s stays.
We secured a grant from our local district councillor’s grant scheme and along with corporate sponsorship we were able to hold our postponed family fun day also known as Play2Give’s Party on the Park, see below.
After being postponed in early September 2022, due to the passing of the late Queen Elizabeth II, our 15[th] birthday party on the park took place in August. Despite after a sunny start, the weather was then against us, though it didn’t dampen the spirits and we saw a great crowd turn out across the day, from families enjoying picnics in the park to revellers dancing and enjoying the live music by night.
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Video preview of Party on the Park: Play2Give's Party on the Park 2023 - YouTube
We gained additional storage space in early 2023 thanks to sponsors BizSpace Didcot, who provided a room for us which we share with a fellow local charity, Oxfordshire Foster Care Association, enabling us to increase what we do and has been a lifeline for us being able to store all of our Christmas gifts, tombola prizes, extra room to work from and BizSpace has been supportive by sponsoring or taking part in some of our events.
Our brand-new website was launched with a fresh new look, easier accessibility and navigation and a much easier way for the public and potential supporters to contact us through online forms. The new website, created by Lee Vanstone Web Development, went live in November 2022, with great response and feedback. Our biggest thanks to Lee for all his help and implementation of our new site.
We sadly bid farewell to one of our longest-serving and oldest volunteers, Maggie, who moved up North towards end of 2023, to be closer to her family for personal reasons. Maggie has been a dedicated and stalwart volunteer since 2012 and come rain or shine, she was a familiar and friendly face behind stalls, at many of our events and each November in Tesco, Didcot with her cheery deposition and smile helping spread the awareness and gift giving for our Sleigh2Give toy collection. Maggie will be greatly missed, and we wish her all the best as she begins her new life up north, and we thank her immensely for her valuable contribution and her devotion to our charity.
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For two consecutive years running, we were nominated in the BBC Radio Oxford Make a Difference Awards. September 2022 we were finalists for the Fundraiser Award and in September 2023 for Best Community Group. The end of the year (2023) followed with a nomination in the Didcot Town community awards, where we have been shortlisted for the John Eldridge Award for voluntary service, for which the ceremony takes place in spring 2024. One of our trustees, Matthew Norris-Silva, was recognised as a nominee in the 2022 Didcot Town awards for the ‘Unsung Hero’ award, for his efforts in raising funds over many years and his role as community officer.
Many of our supporters and volunteers were celebrated in our annual award given in memory of a late supporter, which is presented at our gala ball, each year. Volunteers Linda and David Latter, and Leanne Coates, were all winners in 2022 and 2023 respectively. Nominations for ‘The Angela Norris Play2Give Award’ come from the public and are judged by a committee. We continue to recognise the importance and value of our supporters, and so for all those donating or raising £30 or over, they receive a signed certificate and a P2G Hero medal.
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Our material aid saw ‘Sleigh2Give’, our annual Christmas campaign, provide thousands of toys and gifts across two consecutive appeals and between both provided over £100,000’s worth distributed to children in hospitals, hospices, the less fortunate and low-income families. 2023’s appeal was the biggest and saw more donation points and more supporters than ever take part. Our third Easter drive, saw us raise around 600 plus Easter eggs, donated by the local community which was given out to children and families in hospital, hospices, and those in need. Our huge thanks to our continued sponsors of the appeal Changing Lives and Go Green Taxis and our corporate partner, Driving Miss Daisy Didcot for providing transportation for our big Oxford deliveries each Christmas.
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In the media
Some notable local press/media articles making the headlines in Oxfordshire:
Charity receives record breaking donations in annual Christmas gift initiative Town charity and events group host festive market for 2023
Didcot man reaches fundraising milestone for John Radcliffe Brain injury survives smashes £15k fundraising goal celebrating charity’s anniversary Play2Give raises more than £700 at Halloween Disco
Financial Donations
The charity made several charitable donations to the following organisations focused on children, health, and disability:
Oxford Children’s Hospital (part of Oxford Hospitals Charity)
Oxford Head Injury Services (formerly Headway Oxfordshire)
SSNAP – Support for the Sick Newborn and their Parents
Footsteps Foundation
Helen & Douglas House
Viking House, Oxford
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Financial Review / Summary
During the period the total income of the charity was as below:
Incomings: £53,658 Expenditure: £34,885 Surplus balance of £18,773
Future plans
The charity will strive to continue to achieve its objectives in the future, raising funds through donations, providing material aid through appeals such as our annual Sleigh2Give Christmas and Easter egg appeals, seeking corporate support and through fundraising events including raising funds on stalls, by raffles and other activities as well as continuing our presence in the public to ensure the charity’s objectives are met.
Declaration
Signed on behalf of the charity trustees:
Print name: Andrew Baker MBE BCAv Designation: Chair – Trustees Date: 08/01/24
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Charity Name No (if any) Play2Give 1200351 Receipts and payments accounts For the period Period start date Period end date To from 13/09/2022 31/12/2023
CC16a
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 2,291 9,773 17,743 3,206 18,854 1,198 592 - - 53,658 - - - 53,658 8,348 22,186 1,284 1,802 55 110 1,099 34,885 - - - 34,885 18,773 - - 18,773 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ 2,291 9,773 17,743 3,206 18,854 1,198 592 - - 53,658 - - - 53,658 8,348 22,186 1,284 1,802 55 110 1,099 34,885 - - - 34,885 18,773 |
Total funds to the nearest £ 2,291 9,773 17,743 3,206 18,854 1,198 592 - - 53,658 - - - 53,658 8,348 22,186 1,284 1,802 55 110 1,099 34,885 - - - 34,885 18,773 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Balance brought forward | 2,291 | - - - - - - - - |
2,291 | - | ||
| Charitable activities | 9,773 | 9,773 | - | |||
| Donations and legacies inc. Gift Aid | 17,743 | 17,743 | - | |||
| Income from Secondary account includinginterest received |
3,206 | 3,206 | - | |||
| Income from other tradingactivities | 18,854 | 18,854 | ||||
| Sleigh2Give | 1,198 | 1,198 | ||||
| Other | 592 | 592 | - | |||
| - | - | - | ||||
| - | - | - | ||||
| Sub total(Gross income for AR) |
53,658 |
53,658 | - | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - |
- | - | |||
| Total receipts A3 Payments |
||||||
| - | 53,658 | - | ||||
| Charitable activities | 8,348 | - - - - - - - |
8,348 | - | ||
| Expenditure on RaisingFunds | 22,186 | 22,186 | - | |||
| Governance/Support Costs | 1,284 | 1,284 | - | |||
| Sleigh2Give(Christmas Appeal) | 1,802 | 1,802 | - | |||
| Other | 55 | 55 | - | |||
| Return on Float | 110 | 110 | - | |||
| Transfer to SecondaryAccount | 1,099 | 1,099 | - | |||
| Sub total | 34,885 | 34,885 | - | |||
| A4 Asset and investment purchases, (see table) |
||||||
| - | - - - |
- | ||||
| - | - | |||||
| Sub total | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 34,885 | - | ||||
| 18,773 | - | - | 18,773 | - | ||
| - | - | - - |
- | - | ||
| - | - | - | - | |||
| 18,773 | - | - | 18,773 | - |
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| Section B Statement of assets and liabilities at the end of | Section B Statement of assets and liabilities at the end of | Section B Statement of assets and liabilities at the end of | Section B Statement of assets and liabilities at the end of | the period | |
|---|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
(agree balances with receipts and payments account(s)) Details Lloyds Bank Account 54327968 Total cash funds Details Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 18,773 - - - - - 18,773 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Andrew Baker MBE |
Endowment funds to nearest £ |
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| - | |||||
| - | |||||
| - | |||||
| - | |||||
| OK | |||||
| Endowment funds to nearest £ |
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| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Current value (optional) |
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| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Current value (optional) |
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| - | |||||
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| When due (optional) |
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| Date of approval |
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| 18/05/2026 | Andrew Baker MBE | 31/08/2024 | |||
| ~~X~~ | |||||
| Andrew Baker |
~~15~~
Independent examiner's report on the accounts
Section A Independent Examiner’s Report Report to the trustees/ Charity Name members of Play2Give On accounts for the year 31/12/2023 Charity no 1200351 ended (if any) t Set out on pages 14-15 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“Play2Give”) for the year ended 31 / 12 / 2023 .
Responsibilities and As the charity trustees of the CIO, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the CIO’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 2[nd] September 2024 Name: Teresa Strike Relevant professional Association of Accounting Technicians (AAT) qualification(s) or body (if any): Address: 1 Swan Mews Didcot Oxon
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
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