## **Trustees' Annual Report for the period**
Period start date Period end date 09 April 2023 05 April 2024
**From To**
## Section A Reference and administration details
**Charity name** Chiltern Welcomes **Other names charity is known by Registered charity number (if any)** 1200328 **Charity's principal address** 5[th] floor 167-169 Great Portland Street LONDON **Postcode W1W5PF**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mark Roberts||||
||Nozomi Okuyama||||
||Clare Freeman||||
||Barbra Georgellis||||
||Michele Christensen||||
||John Christensen||Resigned 31/10/2023||
||LindseyPowell||||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
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March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO-Foundation
- (eg. trust, association, company)
Trustee selection methods
Appointed by existing trustees
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
## **Policies in Place:**
You **may choose** to include additional information, where relevant, about:
- Volunteer
- relevant, about: Safeguarding (plus training for all)
- policies and procedures Bullying and Harassment adopted for the induction and Code of Conduct training of trustees; Complaints Concern Register
- the charity’s organisational Data Protection structure and any wider Digital Safety
- network with which the charity Equality Diversity and inclusion
- works; Fundraising
- relationship with any related Health and Safety parties; Lone Working Policy and Log Policies Overview
- trustees’ consideration of Recruitment of ex-offenders policy
- major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
THE OBJECTS OF THE CIO ARE: (1) THE RELIEF OF FINANCIAL HARDSHIP AMONGST THOSE GRANTED AND SEEKING REFUGEE STATUS AND THEIR DEPENDENTS LIVING (TEMPORARILY OR PERMANENTLY) IN THE CHILTERN HILLS AND THE SURROUNDING AREA. (2) TO ADVANCE THE EDUCATION AND TRAINING OF THOSE GRANTED AND SEEKING REFUGEE STATUS AND THEIR DEPENDENTS IN NEED THEREOF SO AS TO ASSIST THEM TO ADAPT WITHIN A NEW COMMUNITY. (3) TO ADVANCE THE
March **2012**
**TAR**
2
EDUCATION OF THE PUBLIC IN GENERAL ON ISSUES RELATING TO REFUGEES AND THOSE SEEKING ASYLUM. The main objective of Chiltern Welcomes is to work with local authority and relevant organisations to ensure that refugees and asylum seekers have access to, and are provided with, the appropriate services, in the Amersham and Chesham area of the Chilterns, South Buckinghamshire.
Main activities for financial year 23/24 involved:
Charity Launch – Speakers Dr Nooralhaq Nasimi MBE, director of Afghanistan and Central Asian Association & Laura Kyrke-Smith, Community Sponsorship Programme with Syrian family. 40+ attendees. Inaugural Amersham Refugee Week Event – Children’s activities including scavenger hunt featuring famous refugees, flags, colouring etc. Worked with other local organisations to plan the event and raised money for Care4Calais. We helped collect and display local refugee stories. A well-attended event, held in our local high street square. Lee Flower Show – Stall to raise awareness Peace in the Park, Chesham - Fundraising / awareness building via kites “Patungs for Peace”. Kite-making /decorating and flying them with local experts. Organised opportunity for local Syrian and Ukrainian refugee families to raise money for themselves and Chiltern Welcomes through selling savouries and sweet dishes from their own countries. Raising awareness by talking to attendees about refugee plight and our work. 1000+ attendees **Summary of the main activities** Film Night – Screened Ken Loach’s The Old Oak – Fundraising / awareness building. Sponsored Syrian family to provide snack boxes to attendees of traditional Syrian food. 70+ **undertaken for the public** attendees **benefit in relation to these objects (include within this** Other activities **section the statutory declaration that trustees have** Working with Council - Liaised with Buckinghamshire Council from May 2023 with the aim of settling a family in the local area. The Council had pledged to house 32 Afghan families **had regard to the guidance** and imminent bridging hotels closures made the issue urgent. Secured the offer of a top up **issued by the Charity** of rent (difference between housing allowance and market rate) for three years for three **Commission on public benefit)** families by a local philanthropist. Began actively searching for appropriate local housing, fostering links with local estate agents. Secured a property in November which then fell through due to delays in the family allocation process. Proved difficult to secure housing in the local area due to high rents and high demand on rental properties. But the aim was to continue looking. Website renewal – Web designer recruited through Reach Volunteering in June - revamp of the website completed. Training completed for several trustees in maintaining website. Fundraising - Planning begun for fundraising via raffle to be held in June 2024 at Refugee week event. Ordered tickets and began collecting prizes from local businesses and organisations.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
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## Section D Achievements and performance
Achievements: **Summary of the main achievements of the charity** Raising awareness through participating in a variety of local events, **during the year** highlighting the plight of refugees in the UK and abroad, as well as providing the public the opportunity to interact and support local refugee families.
Giving local refugee families the opportunity to raise income and share their culture and cuisine with the local community.
Establishing a good working relationship with the Local Authority Refugee Officer and agreeing working protocols.
## **Section E Financial review**
March **2012**
**TAR**
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**Brief statement of the** All reserves held in 2023-2024 tax year were the result of donations, **charity’s policy on reserves** fundraising and a philanthropist fund specifically earmarked for 6 months’ housing.
Our policy for reserves is to ensure we have sufficient funds in case of emergency needs of a local refugee family.
Our policy regarding the philanthropist funds was to agree a time frame after which we would return the funds, if they could not be deployed for the specified purpose. This money was returned after 9 months when we were unable to secure a property. Formal reserve policy still to be written and approved.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
Principal sources of funding come from fundraising events and donations You **may choose** to include direct to bank account and via CAF. additional information, where relevant about:
- the charity’s principal The expenses in 2023-2024 were administrative, including third party
- sources of funds (including insurance, business card printing, and screening rights for our film night.
- any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
March **2012**
**TAR**
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**Full name(s)** Nozomi Okuyama
**Position (eg Secretary, Chair,** Trustee **etc) Date** 26 January 2025
March **2012**
**TAR**
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|Charity Name|Charity Name|Charity Name|No (if any)|
|---|---|---|---|
|Receipts andpayments accounts||||
|For the period
from|Period start date
06/04/23|To|Period end date
05/04/24|
|Section A Receipts and payments||||
|---|---|---|---|
|A1 Receipts
Donations
891
RAHMAN WASIM Wasim Rehman Housing
-
Fund Raising
1,690
Adjust openingbalance 2023
-
-
-
-
-
2,581
A2 Asset and investment sales, (see table).
-
-
Sub total -
Total receipts 2,581
A3 Payments
Fundraisingcosts
354
Insurancepolicy
96
-
-
-
-
-
-
-
Sub total 450
A4 Asset and investment purchases, (see table)
-
-
Sub total -
Total payments 450
Net of receipts/(payments) 2,131
A5 Transfers between funds
-
A6 Cash funds last year end
454
Cash funds this year end 2,585
Unrestricted
funds
to the nearest
£
Sub total(Gross income for AR)|to the nearest £
-
7,500
-
-
-
-
-
-
7,500
-
-
-
7,500
-
-
-
-
-
-
-
-
-
-
-
-
-
-
7,500
-
-
7,500
Restricted
funds|to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Endowment
funds|Total funds
to the nearest £
891
7,500
1,690
-
-
-
-
-
10,081
-
-
-
10,081
354
96
-
-
-
-
-
-
-
450
-
-
-
450
9,631
-
454
10,085|
||7,500|-|9,631|
||-|-|-|
||-|-|454|
||7,500|-|10,085|
## Section B Statement of assets and liabilities at the end of the period
|Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the
trustees|Details
Cash at Bank
Details
Details
Details
Details
Signature
Total cash funds
(agree balances with receipts
and payments account(s))
|to nearest £
to nearest £
10,085
-
-
-
-
-
10,085
-
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
Unrestricted
funds
Restricted
funds
Agreement
Error
Agreement
Error
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)|to nearest £
Restricted
funds|
|---|---|---|---|
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||||Agreement
Error|
||||to nearest £
Restricted
funds|
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||||Cost (optional)|
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||||Cost (optional)|
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||||Amount due
(optional)|
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CC16a
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Last year
to the nearest £
466.00 0.00 0.00 -12.00 - - - - 454.00
- - 454
- - - - - - - - - -
- - 454 - - 454
Endowment funds to nearest £ 454 - - 454 Agreement Error Endowment funds
to nearest £
- - - - - -
Current value (optional)
- - - - -
Current value (optional)
- - - - - - - - -
When due (optional)
**----- Start of picture text -----**
Date of
approval
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