2023-03-31-accounts - Chiltern Welcomes

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Trustees' Annual Report for the period

Period start date Period end date 06 April 2022 05 April 2023

From To

Section A Reference and administration details

Charity name Chiltern Welcomes Other names charity is known by Registered charity number (if any) 1200328 Charity's principal address 5[th] floor 167-169 Great Portland Street LONDON Postcode W1W5PF

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Mark Roberts
	Nozomi Okuyama
	Clare Freeman
	Barbra Georgellis
	Michele Christensen
	John Christensen
	LindseyPowell		appointed 26/06/2022
	Catherine Bunting		resigned 01/02/2023












	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name		Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

CIO-Foundation

(eg. trust, association, company)

Trustee selection methods

Appointed by existing trustees

(eg. appointed by, elected by)

Additional governance issues (Optional information)

Policies in Place:

You may choose to include additional information, where relevant, about:

Volunteer
relevant, about: Safeguarding (plus training for all)
policies and procedures Bullying and Harassment adopted for the induction and Code of Conduct training of trustees; Complaints Concern Register
the charity’s organisational Data Protection structure and any wider Digital Safety
network with which the charity Equality Diversity and inclusion
works; Fundraising
relationship with any related Health and Safety parties; Lone Working Policy and Log Policies Overview
trustees’ consideration of Recruitment of ex-offenders policy
major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

THE OBJECTS OF THE CIO ARE: (1) THE RELIEF OF FINANCIAL HARDSHIP AMONGST THOSE GRANTED AND SEEKING REFUGEE STATUS AND THEIR DEPENDENTS LIVING (TEMPORARILY OR PERMANENTLY) IN THE CHILTERN HILLS AND THE SURROUNDING AREA. (2) TO ADVANCE THE EDUCATION AND TRAINING OF THOSE GRANTED AND SEEKING REFUGEE STATUS AND THEIR DEPENDENTS IN NEED THEREOF SO AS TO ASSIST THEM TO ADAPT WITHIN A NEW COMMUNITY. (3) TO ADVANCE THE

March 2012

TAR

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	EDUCATION OF THE PUBLIC IN GENERAL ON ISSUES RELATING TO REFUGEES AND THOSE SEEKING ASYLUM. The main objective of Chiltern Welcomes is to work with local authority and relevant organisations to ensure that refugees and asylum seekers have access to, and are provided with, the appropriate services, in the Amersham and Chesham area of the Chilterns, South Buckinghamshire.
	Chiltern Welcomes became a CIO on 12 Sept 2022 Main activities involved setting up and planning the launch of the charity. Sept 2022-April 2023 was spent:  completion of CIO registration  dealing with administrative requirements for the charity, including setting up a bank account and registering with HMRC  reaching out to organisations in our local community such as local estate agents to source housing and the local religious communities.  setting up an email account and google drive for charity documentation  creating a logo, website, Facebook group/page, information leaflets and business cards to provide information to the public, market the charity to the wider community and raise awareness of the plight of refugees in the UK and local area  setting up a CAF donation account and QR code for donations A significant amount of time was spent planning a launch event which took place on 27 April 2023.

Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)

EDUCATION OF THE PUBLIC IN GENERAL ON ISSUES RELATING TO
REFUGEES AND THOSE SEEKING ASYLUM.
The main objective of Chiltern Welcomes is to work with local authority
and relevant organisations to ensure that refugees and asylum seekers
have access to, and are provided with, the appropriate services, in the
Amersham and Chesham area of the Chilterns, South Buckinghamshire.

Chiltern Welcomes became a CIO on 12 Sept 2022
Main activities involved setting up and planning the launch of the charity.
Sept 2022-April 2023 was spent:

completion of CIO registration

dealing with administrative requirements for the charity, including
setting up a bank account and registering with HMRC

reaching out to organisations in our local community such as local
estate agents to source housing and the local religious
communities.

setting up an email account and google drive for charity
documentation

creating a logo, website, Facebook group/page, information
leaflets and business cards to provide information to the public,
market the charity to the wider community and raise awareness of
the plight of refugees in the UK and local area

setting up a CAF donation account and QR code for donations
A significant amount of time was spent planning a launch event which took
place on 27 April 2023.

Additional details of objectives and activities (Optional information)

March 2012

TAR

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

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Section D Achievements and performance

Summary of the main The main focus was setting up the charity and preparing for its launch achievements of the charity (see above) during the year

Section E Financial review

March 2012

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Brief statement of the charity’s policy on reserves

All reserves held in 2022-2023 tax year were the result of initial donations provided by trustees. All expenses were covered by trustees.

Currently the charity has no policy for reserve but one will be written in the 2023-24 tax year.

Details of any funds materially in deficit

Further financial review details (Optional information)

Principal sources of funding come from trustee donations direct to bank You may choose to include account and via CAF. additional information, where relevant about:

the charity’s principal The only expenses in 2022-2023 were linked to initial set-up of the
sources of funds (including charity including website domain purchase, sim card purchase (for
any fundraising); registration), business cards, etc. All of these were covered by trustees.
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

As the charity was in its infancy, the major focus of trustee activity was initial set-up needs, creating public awareness of our existence and mission and the creation of necessary policies (e.g. safeguarding, volunteer, etc). We had not yet begun fundraising. However, a number of events were planned for 20232024, including a launch with distinguished speaker, participation Amersham Refugee Week Event and participation in Peace in the Park in Chesham. Activities planned to foster public awareness about our charity and its mission, refugees in our community, local refugee history, different cultures, famous refugees and their accomplishments, etc.

Our other objective was to try to source accommodation to house a refugee family. This is the greatest challenge due to shortage of housing in the area and the cost of housing vs housing benefit levels. Towards this aim, we began to make contact with local estate agents to let them know of our mission and encourage them to propose renting to a refugee family to landlords on their books.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

6 March 2012

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TAR March 2012

	Charity Name	Charity Name	Charity Name	No (if any)	CC16a
	For the period from	12/09/22 Period start	To	Period end date 05/04/23

Section A Receipts and payments
A1 Receipts 466 - - - - - - - 466 - - Sub total - Total receipts 466 A3 Payments - - - - - - - - - Sub total - - - Sub total - Total payments - Net of receipts/(payments) 466 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 466 Unrestricted funds to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases,(see table)		to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 466 - - - - - - - 466 - - - 466 - - - - - - - - - - - - - - 466 - - 466	Last year to the nearest £
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		-	- - - -	466	-
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Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Cash at Bank Details Details Details Details Signature *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 466 - - - - - 466 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
			-
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			-
			-
			OK
			to nearest £ Endowment funds
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			Current value (optional)
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			When due (optional)






			Date of approval