## Bishops Frome Village Centre
## Trustees Annual Report 01.04.2024 to 31.03.2025
**Registered Charity Number** 1200318
## **Charities Principal Address**
Bishops Frome Village Centre, The Green, Bishops Frome WR6 5AR
## **Names of Trustees who manage the charity**
Jeanie Falconer – Chair
David Veale - Treasurer
Anthony Davis – Secretary
Other trustees, Isabel Aitken, Malcolm Penny, Eve Eaton, Wendy Roberts
Melissa Russell, Anthony Morel, Angela Calder, James Wall.
## **Structure, governance and management**
Governing document -CIO foundation registered 9[th] September 2022
Constitution – Registered with The Charity Commission
Trustee selection methods – By vote of residents of Bishops Frome and surrounding areas (Area of benefit)
## **Objectives and activities**
The purpose of The Village Hall is for use by local inhabitants for recreation and leisure time occupation with the objective of improving the conditions of life for people within “the area of benefit”
This is achieved by the provision of facilities and opportunities for local community to meet and exchange views and help each other. Organise events for all members of the local community to attend and benefit from. Provide facilities for local organisations to hold conferences and exhibitions of relevance to the community. Provide facilities for user groups to hold classes in various subjects of interest.
## **Financial Review**
Income has increased from £20,978 to £25,953.
Interest on our Deposit account has risen by nearly 7%
Expenditure is reduced during the year by 31%
## Risk management
The Management Committee has reviewed potential risks and is satisfied that adequate insurance is in place and to ensure that our exposure to risk is minimised
Responsibilities of Managing Trustees for the financial statement
The managing trustees have appointed an external examiner to audit the accounts and to reconcile the income and expenditure with bank statements. There is an annual review by the management committee to consider the accuracy and provision of financial information and the manner in which data is collected and managed.
## Reserves policy
The Management Committee’s policy is to retain reserves to fund necessary continuing maintenance to the premises and to provide access to funding to cover running expenses. There is a provision of £28,000 for this purpose
## Declaration
The trustees declare that they have approved the trustees’ report above.
Signature:
Full name: Anthony Davis
Position: Secretary
Date: 02.06.2025
## Bishops Frome Village Hall- Income and expenditure for year ending 31st March 2024
|Post Office Outreach
Hall Hire - regular users
Hall Hire - one off
Hall Hire - monthly
Fund Raising
Knit and Natter
Bingo
Internet Café
Shop Rent
Interest
Donations and Grants
Total Income|2024-25
2023-24
£
£
2,645.00
2,145.00
Electricity (net)
3,614.00
4,088.00
Water
4,038.75
3,970.09
Cleaning
5,687.00
5,783.00
Replacements and Repairs
1,657.49
1,191.48
Insurance
1,421.00
739.00
Sundries
1,785.00
Red Kite Pest Control
888.50
556.00
Events 25th
1,820.00
1,260.00
Broadband Wi Fi
1,330.83
1,245.43
Waste Collection
1,065.71
Window Cleaning
Music Licence
Advertising
Legal Expenses
Hallmaster
25,953.28
20,978.00
Total Expenses
Surplus/Loss
Funds at start of year
Surplus/Loss
Add Census Donation
Funds at year end.
Barclays Bank
Income|2024-25
2023-24
£
£
3231.35
2,746.37
533
391.00
1452
2,729.09
8468.5
13,690.21
873.06
841.54
470.77
350
350.00
512.77
536.31
563.57
509.12
361.92
600
435.00
422.6
422.60
200
200.00
4,076.40
253
18412.48
26,807.70
7,540.80
-5,829.70
40726.72
46,556.42
7540.8
-5,829.70
48267.52
40,726.72
20072.89
13,862.92
Expenditure|2024-25
2023-24
£
£
3231.35
2,746.37
533
391.00
1452
2,729.09
8468.5
13,690.21
873.06
841.54
470.77
350
350.00
512.77
536.31
563.57
509.12
361.92
600
435.00
422.6
422.60
200
200.00
4,076.40
253
18412.48
26,807.70
7,540.80
-5,829.70
40726.72
46,556.42
7540.8
-5,829.70
48267.52
40,726.72
20072.89
13,862.92
Expenditure|
|---|---|---|---|
||||26,807.70|
||||-5,829.70
46,556.42
-5,829.70|
||||40,726.72
13,862.92|
|Funds on Deposit
Total Funds at 31.03.2023|28194.63
26,863.80
48267.52
40,726.72|
|---|---|
## **Independent Examiner’s Report to the Trustees of Bishops Frome Village Centre**
I report on the accounts of the charity for the year ended 31[st] March 2025
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities
Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In the course of my examination, no matter has come to my attention, which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations
- to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met.
Name: Ian Wintermantle
Retired Bank Manager
Address: The Old Smithy, Bishops Frome
Date: 3[rd] May 2025