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2024-01-01-accounts

MOMTAJ FOUNDATIONS Trustees’ Annual Report for the year Ended 31[st] December 2023

Charity name: MOMTAJ FOUNDATION

Charity registration number: 1200311

MOMTAJ FOUNDATION is a Charitable Incorporated Organisation (“the CIO”) with registered offices in the UK, as listed below and incorporated on the 8[th] of September 2022.

Trustees

The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee:

First charity trustees

The first charity trustees are as follows, and are appointed for the following terms –

  1. Syed Ahmed [for 4 years]

  2. Nabeela Raza [for 3 years]

  3. Mikail Uddin [for 2 years]

Structure, Governance and Management

New trustees are appointed by existing Trustees and serve no longer than 5 years.

Reference and Administrative details

Charity name Momtaj Foundation
Registered charity number 1200311
Charity’s principal address 32 Ross Apartment, 23 Seagull lane, London E161DE
Banking Partners. Lloyds Bank
Sort Code: 30 99 50

MOMTAJ FOUNDATION | Charity number 1200311

Account 26841560
IBAN: GB18LOYD30995026841560
3-5 Whitechapel Rd, London E1 1DU
Accountants & Auditors UK Management Accountancy LTD,
Unit 7 3-5 Little Somerset Street London E1 8AH

Name of trustees

Chairman, Trustee. Appointed 8[th] of September 2022. Syed Ahmed Fund Raiser, Secretary, Trustee. Appointed 8[th] of Nabeela raza September 2022. Fund Raiser, Trustee. Appointed 8[th] of September 2022. Mikael Ahmed

Volunteers

Local Project Manager in Bangladesh. Appointed 8[th] of Helal Ahmed September 2022. Fundraiser & Treasury. Appointed 8[th] of September 2022. Dhan Miah

Objectives and Activities

The Foundation’s Charitable Objects, as set out in its Deed of Trust, are:

The charity's objects ("objects") are to promote and support by way of the making of grants of money:

  1. Relief of financial need and suffering among victims of natural and other kinds of disasters for the public benefit in Bangladesh

  2. Prevention or relief of poverty for the public benefit in Bangladesh by providing single mothers with grants, goods, and other services to support their family’s basic needs of food, clothing, health care, education, and shelter.

  3. To advance the education of children and young people for the public benefit in Bangladesh, by providing grants for school equipment, travel costs and fees. This shall include:

MOMTAJ FOUNDATION | Charity number 1200311

The objects may be achieved by making grants to individuals or organisations (being organisations which are exclusively charitable according to the laws of England and Wales).

Priorities for support

The trustees have determined that the Foundation’s work by which to deliver public benefit in relation to its Objects should, at the current time, be focused on the following three key priorities:

The trustees recognise that these objectives will often require the provision of health, education, basic needs and other related provision to those without access to such. The priorities in this policy will be reviewed regularly (at least every two years) by the trustees and may be changed in accordance with the trustees’ views of the most effective application of available funds at any point in time.

MOMTAJ FOUNDATION | Charity number 1200311

Approach

The Foundation delivers its key objectives through the following grant-making vehicles:

Geographic extent

The trustees wish to support causes in Bangladesh, with a particular focus on the region of Sylhet.

Exclusions

The trustees will not normally approve the use of the Foundation’s funds for purposes for which the government has a responsibility to provide.

Due Diligence

Recognising their duty to safeguard charitable assets, trustees confirm that any third party organisation receiving support from the Foundation must be:

MOMTAJ FOUNDATION | Charity number 1200311

o The organisation carries out activities that are charitable under UK law.

The Charity Trustees will keep a written record of any due diligence that they undertake.

GRANT PROGRAMMES

1. Hardship Grants

Principles

The Foundation will administer a grants and donations programme by which to support individuals in need. To be eligible for a small grant or donation, the donation must be in line with the Foundation’s objectives.

Hardship grants are available for residents of Sylhet, Bangladesh, only and are available to individuals who are referred by a third party only and where there is enough evidence to demonstrate that the individual is suffering clear financial hardship or does not have the financial means for essential expenditure. Trustees prioritise:

Whilst trustees are willing to consider all applications, Hardship Grants will normally be made available for:

MOMTAJ FOUNDATION | Charity number 1200311

The maximum Hardship Grant is £2500. Most grants are between £500 – £1,000. Maximum food parcel will be £20 per week for a duration of 6 months.

Applications process

Applications for individual grants or donations must be made using the Foundation’s application form. They must be completed by a third party, typically another charity, social services or schools who are.

Foundation staff are responsible for checking that any grant or donation is in line with the Foundation’s charitable Objects and will deliver public benefit. The Foundation staff are also responsible for checking appropriate evidence to ensure that recipients are eligible for and appropriate to receive a grant or donation.

Monitoring and reporting

Foundation staff will require proof that the grant has been used for the purposes agreed. No further monitoring will be required, unless agreed otherwise in advance.

2. Major grants

Principles

The Foundation will administer a major grants programme to support organisations that further the Foundation’s Objectives.

The Foundation’s major grants programme enables trustees to provide one-off support for UK-registered charities or organisations that carry out activities that are charitable under UK law. Any such grant or donation must be in line with the Foundation’s Objects

When the Foundation considers supporting a third party through its small grant programme, the following criteria should be met:

In addition, the following principles apply:

MOMTAJ FOUNDATION | Charity number 1200311

Applications process

The trustees will not invite open applications for major grants to the Foundation but will, rather, identify organisations having strong track records in those areas of key relevance to the Foundation.

The Foundation applies a three-stage assessment process for a project it identifies for support:

  1. Preliminary consideration by the Foundation’s trustees/staff team. The Foundation will consider whether a project or organisation is eligible and worthy of support will be put to the trustees for their comments and approval to proceed.

  2. If approved by the trustees, the potential partner organisation will be approached to develop a full proposal and detailed budget that would be presented to the full board of trustees for their approval.

  3. Grant confirmation. The final agreement will be signed by two trustees of the Foundation and the CEO of the partner organisation.

Monitoring and Publication

It is the policy of the trustees to monitor all grants made. To this end, before a grant can be confirmed, conditions will be stipulated appropriate to the work to be carried out and progress will be assessed against agreed targets and/or milestones.

If the grant is payable in instalments, then payment of subsequent grant instalments will be dependent on satisfactory progress having been demonstrated and the trustees reserve the right to withdraw the grant on receipt of unsatisfactory progress reports. Failure to submit reports at the time specified by the trustees may also jeopardise the continuation of the Foundation’s support. The Foundation also provides in its grant agreement for the repayment of funds provided in the event that such funds have not been used for the purposes agreed.

In addition to reports detailing progress, grant recipients will be expected to provide:

MOMTAJ FOUNDATION | Charity number 1200311

Monitoring visits by representatives of the Foundation may be expected during the period of a grant.

The trustees also expect to receive copies of any published articles, papers or other outputs which may result from the project, including all media coverage.

Following the conclusion of the project, the grant recipient will (where appropriate) be expected to submit a final report, normally within three months of the end of the grant, detailing fully the results and outputs from the project. The grant recipient should inform the Foundation of any extenuating circumstances whereby the submission of the final report is delayed, to allow a mutually acceptable date for submission to be agreed.

Grants, projects and organisations which the Trustees will not support are:

OTHER CONSIDERATIONS

Grants to Trustees or Connected Persons

In this policy references to persons who are "connected" with a trustee mean:

Nothing in the Foundation's articles of association authorises a trustee or any person connected to them to receive a benefit from the Foundation as a beneficiary.

MOMTAJ FOUNDATION | Charity number 1200311

If an application for a grant is made to the foundation by a trustee, or a person connected to them, the non-conflicted trustees may therefore consider making the grant in accordance with this policy.

If a trustee, or a person connected to them, applies for a grant the conflicted trustee must:

  1. absent themselves from any discussion of the grant application by the nonconflicted trustees; and

  2. have no vote and not be counted as part of the quorum in any decision of the nonconflicted Charity Trustees on the grant.

This applies to both hardship grants and major grants.

Reviewing and amending this policy

This policy will be reviewed by the trustees at least every two years.

The trustees may vary the terms of this policy from time to time.

Achievements and Performance Summary for the Fiscal Year

The Foundation is committed to uplifting communities through providing cash donations for essential support in education, health, infrastructure, and economic empowerment. This year, our efforts have continued to provide life-changing support to families and communities, creating sustainable impacts that enhance the quality of life for many.

Community Support Initiatives

This year, the Foundation has provided funding through cash donations to support over 20 families, ensuring access to food, healthcare, education, and skill-building initiatives. Our support for local home economics training programs has empowered mothers to gain sewing skills, enabling them to generate additional income to support their households.

Infrastructure Development

To address critical infrastructure needs, the Foundation funded the development of housing for individuals without stable shelter and built water wells, providing communities with reliable access to safe drinking water. These efforts are fundamental to fostering stable and resilient communities.

MOMTAJ FOUNDATION | Charity number 1200311

Impact Highlights

Medical Assistance Success Story

A critical component of our foundation’s work is providing funding for life-saving medical assistance. Last year, we responded to an urgent request for support for Sammi, a 10year-old boy diagnosed with a brain tumor. His family was unable to afford the treatment necessary for his survival. With our financial aid, Sammi received the medical care he needed, and his health has dramatically improved. Today, Sammi is thriving, attending school, and enjoying a joyful childhood.

Through these impactful initiatives, the Foundation remains dedicated to building healthier, more sustainable communities, fostering economic independence, and supporting families in times of critical need.

Financial Review

In its first full year of operation, the total income from donations was £25,740, of which we donated £24,259 to the projects listed below. After costs, the resultant £1,139 is held in the foundation's bank account to form part of the following year’s project funding. Accordingly the fund is not in deficit.

MOMTAJ FOUNDATION | Charity number 1200311

No substantial reserves are held. The intention is to disperse funds as they are raised in accordance with the charities grant policy.

The fund has nominal operating costs and there is no uncertainty about the charity continuing to run as a going concern.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name Syed Ahmed
Position Chairman
Date
31.10.24
----- End of picture text -----

MOMTAJ FOUNDATION | Charity number 1200311

Momtaj Foundation (REGISTERED WITH CHARITY COMMISSION NO: 1200311)

Report and Accounts

31 December 2023

Momtaj Foundation

Receipt and Expenditure account for the year ended 31 December 2023

Receipts
Lillah, sadaqah and other donations
Charitable activities
Grants and payments
Expenses
General administrative expenses:
Bank charges
Sundry expenses
Total expenses
Surplus (Deficit) of receipts over expenditure
UNRESTRICTED FUND:
At 1 January 2023
Surplus (Deficit) of receipts over expenditure
At 31 December 2023		 2023
£
25,740
24,259
30
312
342
342
1,139
-
1,139
1,139

1

Momtaj Foundation Balance Sheet as at 31 December 2023

Notes
Current assets
Cash at bank and in hand
Net current assets
Net assets
UNRESTRICTED FUND:
Fund Balance
2
Total funds		 1,139 2023
£
1,139
1,139
1,139
1,139

Signed by two trustees on behalf of all the trustees Signature: Print Name: Syed Ahmed Date 31.10.24 Signature: Print Name: Nabeela Raza Date 31.10.24

2

Momtaj Foundation Notes to the Accounts

for the year ended 31 December 2023

1 Accounting policies

Basis of preparation

The Accounts are drawn up on a cash basis.

2
UNRESTRICTED FUND:
Deficit of receipts over
expenditure for the year
At 31 December 2023		 2023
£
1,139
1,139

3 Lillah, sadaqah and other donations

Lillah, sadaqah and other donations represents small donations made by individuals and companies during the course of the year.

3

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusleesl members of Momtaj Foundatlon On accounts for the year ended 31 December 2023 Charliy no (If any) 1200311 Sel out on pages I report lo the Iruslees on my examination of the accounts of the above charity German Choir ol London for the year ended 31 December 2018. Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basls ot report of the accounls in accordance with the requirements ol the Charities Act 2011 1"the A¢l"l. I r8POrt in respect of my examination of the Trust's accounts carri8d out under section 145 of the 2011 Act and in carrying oul my examlnation, I have lollowed the applicable Directions given by Ihe Charity Commission under section 145151{bl ol the Act. I have completed my examination. I confirm that no material matters have come to my allenlion (other than that disclosed below "l in conne¢lion with the examination which glves me cause to believe that in, any material r8spect: accounting records were nol kept in accordance with section 130 of the Act or the accounts do not accord with the accountlng records Independent examlner's statement I have no concerns and have come across no other matters in connection with Ihe examination to which attention should be drawn in order to enable a proper understandin I the accounts to be reach8d. Slgnod: Date: 2411012024 Name: Ilyas Palhan Relevant protesslonal quallficatlon(s) or body (It any): CIMA Address: Unit 7. 3-5 Little Somerset Slreel, London, England. E1 8AH IER October 2018

Section B Disclosure Only complete il the examiner needs to highlight matters ol concern (see CC32. Independent examination ol charity accounts.. directions and guidance for examiners). Give here briel detalls of any Items Ihgt the examln8r wishes lo disclos8. None IER October 2018