Church Music Society
Registered Charity No 1200306
2023 Report of the Trustees
www.church-music.org.uk
Registered Charity No 1200306 Address 49 High Street Brampton Huntingdon PE28 4TQ
President
The Most Reverend Bernard Longley Archbishop of Birmingham
Vice-Presidents
Judith Bingham OBE Carl Jackson MVO Geraint Bowen Richard Lyne Dr Harry Bramma Dr Martin Neary LVO Ian Curror Dr Cecilia McDowall
Dr Philip Moore Dr Michael Nicholas Prof James O’Donnell LVO KCSG Dr Alan Thurlow
Patrons
The Right Reverend Guli Francis-Dehqani Bishop of Chelmsford The Lord Glenarthur Sir James MacMillan CBE
Honorary Life Members
Anne Fleming Anne Langley
Jeanne Roberts
Executive Committee and Trustees
Chairman Professor Patrick Russill
Timothy Byram-Wigfield Trevor Ford Tansy Castledine Robert Gower David Condry Michael D Harris Séan Farrell Dr Peter Horton
Dr Christopher Ouvry-Johns The Revd Canon Dr Victoria Johnson
Officers
Secretary Dr Simon Lindley
General Editor Dr Geoffrey Webber
Treasurer
John Roch FCA (until 15 October 22) Kim Gilbert (from 15 October 22)
Bankers
Virgin Money 157 Bradfield Road Sheffield S6 2LY
Annual Report and Accounts to 31 March 2023
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Annual General Meeting
Saturday 14 October 2023 At the Metropolitan Cathedral Church and Basilica of St Chad, St Chad’s Queensway, Birmingham B4 6EU
In the Grimshaw Room, Cathedral House
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1.30 pm: Presentation to the Very Reverend Michael Tavinor, Dean Emeritus of Hereford, President of the Society 2005-2020
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1.45 pm: Address by Professor David Saint, Director of Music, St Chad’s Cathedral, on the musical history of the Cathedral
2.30 pm:
Welcome
Apologies for absence and messages of goodwill
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In Memoriam
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Minutes of the 2022 Annual General Meeting held 15 October 2022
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Trustees’ Report and Financial Statements for the Year Ending 31 March 2023
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Publications Report
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Elections
Under the Society’s Constitution, the following Trustees stand down at this AGM, but are eligible to stand for a further three years and have indicated their willingness to do so: Robert Gower, David Condry.
The appointments of Chairman and non-executive honorary positions are made by the Trustees but are offered to the membership for approbation.
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Subscriptions for the coming year From 1 January 2024, the subscription rates and structure will be as follows: Corporate and Individual Membership to remain at £25;
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Free Associate Membership without voting rights is available to those under 30, or 75 and over.
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Any Other Business
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Presentation to Mr John Roch, Treasurer 2016-2022
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Minutes of the 116[th] Annual General Meeting of the Church Music Society Held at 3.30 pm on Saturday 15 October 2022 in
St Wilfrid’s Hall, The London Oratory, Brompton Road, London SW7 2RP
Present
Chairman: Professor Patrick Russill Vice-Presidents: Ian Curror, Carl Jackson MVO, Richard Lyne Trustees: Tim Byram-Wigfield, David Condry, Trevor Ford, Dr Peter Horton, Dr Chris Ouvry-Johns Officers: Dr Simon Lindley, Secretary; John Roch, Treasurer; Dr Geoffrey Webber, General Editor Members and Guests: Miss Shirley Dex, Mrs Victoria Highet, Mrs Sue Scattergood, Tom Coxhead, Norman Harper
Welcome
The Chairman welcomed all present.
Comments on the Schola Cantorum of the London Oratory School
Charles Cole, Director, Schola Cantorum of the London Oratory School gave an outline of the work and education of the Schola Cantorum who were to provide the music at the Mass at the end of the afternoon.
Apologies for absence and messages of goodwill
These had been received from The President, Honorary Patrons, Vice Presidents and Trustees not in attendance and from 22 other members of the Society.
1. In Memoriam
The Secretary reported that the Revd Jonathan Boston had died since the last AGM. At the Chairman’s invitation a period of silence in tribute and remembrance was observed.
2. Minutes of the 2021 Annual General Meeting and Special General Meeting
Both held by Zoom on Thursday 14 October 2021
On the proposal of Ian Curror, seconded by Richard Lyne, the minutes of the 2021 Annual General Meeting were approved unanimously.
On the proposal of Dr Peter Horton, seconded by Carl Jackson, the minutes of the Special General Meeting were approved unanimously.
3. Trustees’ Report and Financial Statements for the Year Ending, 31 March 2022
On the proposal of Norman Harper, seconded by Dr Chris Ouvry-Johns, the Trustees’ Report was received.
The Chairman reported that Mr Roch had decided to stand down as Treasurer but had kindly agreed to assist as needed with the transition to his successor. The Chairman paid tribute the Mr Roch’s valuable contribution to the administration of the Society’s financial business as well as his long and continuing active involvement in the Society as a Life Member.
4. Report: Registration of the Society as a Charitable Incorporated Organisation, Registered Charity Number 1200306
The Chairman, with contributions from the Treasurer and Mr Ford, reported that the Society was now registered as a Charitable Incorporated Organisation (CIO) as from 8 September 2022. Moving the assets together with the banking and investment accounts from the old charity to the new CIO would now proceed.
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5. Publications Report
The General Editor first thanked the members of the Publications Sub-Committee for their work and noted that sales were beginning to pick up after the pandemic.
Since last year’s AGM, new titles are now available as downloads via OUP’s commercial partners, such as Chimes Music in the UK and sheetmusicplus and others internationally.
New Publications Robert Ramsey How are the might fall’n (ed. J. Stutter) Nicholas Strogers Short Evening Service : Magnificat, Nunc dimittis & Deus misereatur (ed. G. Webber) Christopher Ouvry-Johns Litany to the Holy Spirit ed. Shaw / Webber Preces and Responses , revised edition, also containing the Preces & Responses by Thomas Tallis in four parts and settings of the Lord’s Prayer by Robert Stone and Thomas Morley Reprinted titles Kenneth Leighton Communion Service in D Philip Moore Preces and Responses
Website
In tandem with the publication of a new edition of the volume of ‘Tudor’ Preces & Responses, a range of related supplementary material has been added to the Commentaries page on the website.
On the Music Downloads page, the following new items have been posted: Robert Gower Cycle of Responsorial Psalms , Year A (completing a cycle of Responsorial Psalms for all three years of the Roman Catholic liturgy) arr. Patrick Russill Infant holy , for upper voices and organ arr. Patrick Russill Rocking , for upper voices and organ Paul Trepte Mary of Nazareth , for unaccompanied SSAATTBB choir Work in progress Dr Webber reported on the following: John Sheppard Reges Tharsis (ed. S. Dunkley) ed. R. Webber ‘Solemn Notes of Sweetest Sound’ - music from the charity institutions of Georgian London ed. G. Webber Preces and Responses Vol. 2 (sets by Gibbons & Barnard, Child, Ayleward, Reading and Ebdon)
6. Elections
The Chairman reminded the meeting that the arrangements for the election of Trustees had changed, following the adoption of the new Constitution, with one-third of their number standing down each year.
Trevor Ford then took the Chair.
The following Trustees were standing down at this AGM, were eligible for re-election, and had all indicated their willingness to stand: Sean Farrell, Michael Harris, Dr Peter Horton, Professor Patrick Russill.
On a proposal from the Chair, all were duly re-elected, to serve for three years.
Mr Ford clarified that appointments of Chairman and non-executive honorary positions are made by the Trustees, but are offered to the membership for approbation.
Professor Russill then resumed the Chair.
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7. Subscriptions for the coming year
The Trustees proposed that from 1 January 2023 the subscription rates and structure will be as follows: Corporate and Individual Membership to remain at £25;
Individual Membership at the standard rate to continue to age 75 (rather than 65 as at present); Free Associate Membership without voting rights to be offered to those aged under 30, and aged 75 and over;
Direct Debit Discount to be abolished.
On the proposal from the Chair, this was noted.
8. Other Business
No other business had been proposed for the Meeting.
9. Presentation to Mr Richard Lyne
The Chairman paid tribute to the work which Mr Lyne had undertaken as General Editor 1986-2019. Dr Lindley commented on Mr Lyne’s assiduity. The Chairman then presented to Mr Lyne bound volumes containing all the Society’s publications for which he had been responsible. Mr Lyne responded with his thanks for the presentation.
Closing comments from the Chairman
After thanking Mrs Highet and Mrs Scattergood for the tea arrangements, Professor Russill spoke about the rich musical tradition of the Oratory and showed a selection of archive scores.
After tea, the afternoon ended with members attending the 6.00 pm Vigil Mass in the Oratory Church with music provided by Schola Cantorum of the London Oratory School, Director: Charles Cole, Organist: Ben Bloor.
Prelude: Elévation (Messe des Couvents) Couperin Propers Gregorian chant Missa Vidi speciosam (Gloria, Sanctus and Agnus Dei) Victoria Ave Maria Parsons O sacrum convivium Tallis Postlude: Prelude in C (BWV 545) Bach
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2023 Report of the Trustees
Introduction
The Trustees have pleasure in presenting their 2023 report.
As reported at the 2022 AGM, the Society was registered as a Charitable Incorporated Organisation (CIO) on 8 September 2022. The process of transferring the banking and investment accounts from the old charity to the CIO continued throughout the rest of the 2022-23 financial year, with the final transfer of balances taking place on 31 March 2023.
There were no transactions through the CIO’s bank account prior to 1 April 2023. The accounts presented at the 2023 AGM are therefore the final accounts of the old charity.
Recovery of copy sales and associated income after the pandemic appears to be slow but steady. The Executive Committee is keeping a careful eye on the Society’s business strategy within the context of the Society’s financial position and evidence of the retail market.
Structure and Governance
The Society is administered by its Executive Committee, whose members have been elected annually by the Annual General Meeting and serve as its Trustees. One third retire by rotation each year and are eligible for re-election in accordance with the Constitution.
There have been no changes with regard to the personnel of the Trustees during the year. Timothy Byram-Wigfield and Tansy Castledine have indicated that they do not intend to stand for re-election at this year’s AGM.
The Executive Committee has met online during the year, as has the Publications Sub-Committee.
The Officers attend the meetings of the Trustees.
This year’s Annual General Meeting will be held at St Chad’s Cathedral, Birmingham on Saturday 14 October.
Publications
New publications John Sheppard Reges Tharsis (ed. S. Dunkley) ed. R. Webber ‘Solemn Notes of Sweetest Sound’ - music for upper voices from the Charity Institutions in Georgian London William Child O Lord, grant the King a long life (ed. G. Webber)
T itles reprinted due to lack of stock Philip Moore Preces & Responses (also reprinted last year) Felix Mendelssohn For he shall give his angels William Denis Browne Magnificat & Nunc Dimittis in A Herbert Howells Haec dies Daniel Purcell Magnificat & Nunc Dimittis in E Minor
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Additions to the website
Music for free download:
William Byrd O Lord, make thy servant our sovereign Lord King Charles (ed. G. Webber) Orlando Gibbons Grant, O Holy Trinity that thy servant Charles our King (ed. G. Webber)
Commentaries and Articles:
Geoffrey Webber Article: ‘David’s mystery and Mary’s history’: the Alternative Canticles at Evensong: (i) From the Reformation to the Interregnum (GW)
Music Mailing Distributions
The mailing of music to members, in accordance with their membership rights, is now handled by Banks Music Publications.
Equality, Diversity and Inclusion Policy
The Society’s Policy on Equality, Diversity and Inclusion may be found on the website.
General Data Protection Regulation
In order to ensure on-going compliance with statutory requirements, a careful review of the Society’s GDPR arrangements is being undertaken.
Risk Policy
Our Risk Policy is reviewed every year.
The Society does not have a great exposure to direct risk. The main commercial risk is from inadvertent use of images or the reproduction of music for which permission is needed from the copyright holders. The Trustees are careful in review of these matters.
Reserves and Investment Policy
The Committee has concentrated most of its investments in the Charities Official Investment Fund for income, and the M&G Charifund for capital growth. This is considered to be the most appropriate policy to maintain income and protect capital.
The charity does not aim to have an excess of receipts over payments on an annual basis. General cash reserves are kept low, but at a sufficient level to meet six months’ worth of normal expenditure.
Annual Report and Accounts to 31 March 2023
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Receipts and Payments Accounts for the year ended 31 March 2023 and Statement of Assets and Liabilities as at that date.
| General Account | ||||||
|---|---|---|---|---|---|---|
| Receipts | Note | 2023 | 2023 | 2022 | 2022 | |
| £ | £ | £ | £ | |||
| Royalties | ||||||
| Quarterly receipts | 6560 | 4367 | ||||
| Investment Income | ||||||
| Dividends | 6715 | 6084 | ||||
| Interest | 73 | 52 | ||||
| 6788 | 6136 | |||||
| Donations, legacies and similar receipts | ||||||
| Subscriptions | 693 | 1034 | ||||
| Donations | 18 | 366 | ||||
| 711 | 1400 | |||||
| Total Receipts | £14,059 | £11,903 |
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| Payments | Note | 2023 | 2023 | 2022 | 2022 | ||
|---|---|---|---|---|---|---|---|
| Publishing | |||||||
| Editorial costs | 608 | 620 | |||||
| Origination costs | 1920 | 560 | |||||
| Printing | 6730 | 2663 | |||||
| General Editor's fee | 4750 | 3562 | |||||
| 14008 | 7405 | ||||||
| Charitable donation | |||||||
| Francis Jackson Choral Fund | 0 | 500 | |||||
| Lectures | 596 | 0 | |||||
| Governance | |||||||
| Annual Meeting | 545 | 0 | |||||
| Committee Meetings | 0 | 0 | |||||
| Travel expenses | |||||||
| Trustees | 0 | 0 | |||||
| Officers | 1878 | 855 | |||||
| Officers' Fees | 3000 | 3000 | |||||
| Presentation to Richard Lyne | 233 | 0 | |||||
| 5656 | 3855 | ||||||
| Administration | |||||||
| Bank charges | 11 | 196 | |||||
| Website | 597 | 546 | |||||
| Postage | 1063 | 1393 | |||||
| Printing | 481 | 0 | |||||
| Stationery | 0 | 87 | |||||
| Sundry | 201 | 117 | |||||
| 2353 | 2339 | ||||||
| Total Payments | 22613 | 14099 | |||||
| Excess of payments over receipts | 8554 | 2196 | |||||
| OUP overpayment received on account of future royalties due | 10155 | 0 | |||||
| Excess of receipts over payments | 1601 | 2196 | |||||
| Bank balances transferred to CIO | on 31 March 2023 | 19396 | 0 | ||||
| Total outflow for the year | £17,795 | £2,196 | |||||
| Virgin Money balances 1 April | 2022:2021 | £17,795 | £19,989 | ||||
| Virgin Money Balances 31 March | 2023:2022 | 0 | £17,795 |
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Permanent Endowment Fund
| Note | 2023 | 2022 | |||
|---|---|---|---|---|---|
| £ | £ | ||||
| Cash at bank | |||||
| 1st April | 2022:2021 | 187 | 187 | ||
| Transferred to CIO | 2023:2022 | -187 | 0 | ||
| 31st March | £0 | £187 |
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Statement of Assets and Liabilities at 31 March 2023
| General | Permanent | 2023 | 2022 | ||
|---|---|---|---|---|---|
| Purpose | Endowment | Total | Total | ||
| £ | £ | £ | £ | ||
| Assets | |||||
| Monetary Assets | |||||
| Virgin Money | 0 | 0 | 0 | 17983 | |
| NS&I | 971 | - | 971 | 971 | |
| 971 | 0 | 971 | 18954 | ||
| Investmentsat valuation | 6 | 25941 | 100551 | 126492 | 131862 |
| Debtors | 4 | 0 | 0 | 0 | 1561 |
| Total Assets | £26,912 | £100,551 | £127,463 | £152,377 | |
| Liabilities | |||||
| Creditors | 5 | £8,912 | £0 | £8,912 | £272 |
| Total assets less liabilities | £18,000 | £100,551 | £118,551 | £152,105 | |
| Transferred to CIO on 31 March 2023 | £18,000 | £100,551 | £118,551 | ||
| Remaining | £0 | £0 | £0 |
Other assets
The Society has stocks of music and copyrights which are not included, as valuation has been considered impracticable.
Valuation
The investments are stated on the market value as 31 March 2023 for a better understanding of the situation as at that date. Historical costs are shown in note 5.
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Notes to the accounts for the year ended 31 March 2023
1 Accounts
These are the closing accounts of the old CMS charity (No 290309), which show the transfer of assets and undertakings to the CMS Charitable Incorporated Organisation (No 1200306).
2 Royalties and fees
Oxford University Press has been granted exclusive rights under royalties agreements.
In July 2022 OUP overpaid the Society for royalties then due. After taking our credit for the full amount of royalties actually due in the year, at 31 March 2023 the outstanding balance due to OUP was £8666.
3
Related party transactions
a The trustees are not remunerated b Fees have been paid to Officers in accordance with paragraph III of the Rules.
| 2023 | 2022 | ||
|---|---|---|---|
| G Webber | Gen Editor | £4,750 | £3,502 |
| S Lindley | Secretary | £2,000 | £2,000 |
| K Gilbert | Treasurer | £1,000 | |
| J D Roch | Treasurer | £1,000 |
c Authorised expenses were reimbursed to officers totalling £1878 in the year
4 Debtors
| Debtors | ||
|---|---|---|
| 2023 | 2022 | |
| Oxford University Press | ||
| Royalties Jan-Mar quarter | £0 | £1,561 |
| Creditors | ||
| 2023 | 2022 | |
| Oxford University Press | ||
| Balance of overpayment as at 31 March 2023 | £8,666 | £0 |
| Reprint permission | £225 | £225 |
| Reimbursements | ||
| Stationery | £24 | £47 |
| £8,915 | £272 |
5 Creditors
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6 Permanent Endowment Fund
The Permanent Endowment Fund was set up to maintain the capital of the Charity equating to funds in the Charity on its reconstitution in 1984. The income is available for the general purposes of the Charity while the capital is maintained.
7
| acquisition | value | change in | value | |||
|---|---|---|---|---|---|---|
| date | cost | 31.3.22 | value | 31.3.23 | ||
| £ | £ | £ | £ | |||
| COIF Charities Fixed Interest Fund | ||||||
| Income Units | 7424 | 31.8.93 | 10000 | 9239 | -482 | 8757 |
| 2874 | 09.08.93 | 20000 | ||||
| 1342 | 05.03.02 | 15000 | ||||
| 888 | 14.08.01 | 10000 | ||||
| 903 | 07.10.01 | 10000 | ||||
| 6007 | 55000 | 94893 | -5799 | 89094 | ||
| 104132 | -6281 | 97851 | ||||
| Virgin Money | 187 | 187 | -187 | 0 | ||
| Balfour Beatty | ||||||
| Redemption proceeds due | - | 2700 | - | 2700 | ||
| £65,187 | £107,019 | -£6,468 | £100,551 | |||
| Transferred to CIO 31 March | -£100,551 | |||||
| Remaining Investments | £0 | |||||
| General Fund | ||||||
| M&G Equities Investment Fund for | Charities (Charifund) | |||||
| Charifund units | ||||||
| 1383 | 31.03.02 | 10707 | ||||
| 366 | 03.06.04 | 4000 | ||||
| 1749 | £14,707 | £27,630 | -£1,689 | £25,941 | ||
| Transferred to CIO 31 March | -£25,941 | |||||
| Remaining Investments | £0 |
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Signed
Kim Gilbert Treasurer
Patrick Russill Chairman
Date
12 September 2023
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Church Music Society
Charitable Objectives
The Church Music Society is a national charity, founded in 1906: the current Constitution was adopted in 2021.
The Church Music Society exists to advance the education of the public in the Art and Science of church music primarily by publishing music of the highest quality, both in context and presentation, for the diverse needs of the Christian Church. It also seeks to promote the cause of church music by disseminating information and cooperating with like-minded organisations. Its non-partisanship and insistence on high standards is supported by a strong body of professional and amateur musicians whose aim is to enhance the quality of worship by the provision of suitable compositions from all periods for a wide variety of resources.
Public Benefit
The Trustees consider that the Charity Commission’s guidance on public benefit is met by the production of high quality music available to all interested parties of any denomination or those with a general musical interest, and is not otherwise generally obtainable through commercial publishers. The Church Music Society relies on investments and the income from music sales through the Oxford University Press to cover its operating costs.
Membership
Membership is open to all interested in the objects of the Society on payment of an annual subscription.
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