2024-03-31-accounts - Bullingdon Community Association

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Trustees’ Annual Report for the period

From 1[st] April 2023 Period start date To 31[st] March 2024 Period end date

Charity name: Bullingdon Community Association

Charity registration number: 1200270

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The mission of the BCA is to provide social facilities and activities which will enhance the welfare and well being of the residents of the Lye Valley and Churchill wards of Oxford and to manage the Community Centre in the best interests of the local Community.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Activity groups – Two Parent and Toddler groups, three dance groups, drama group, keep fit for over 50s, martial arts group, taekwondo for over 50s,repair café, MENCAP social club ,creative writing group, free community lunch ( monthly ), keyboard lessons for young people. Adult education classes delivered by Ruskin College and Abingdon and Witney College. Welfare and Health services; Citizen Advice Oxford ( weekly sessions ); NHS Health Checks ( monthly ); unpaid carers support group.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees are briefed on the charitable responsibilities of the BCA and are provided with relevant reading eg; ‘The Essential Trustee’.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The BCA does not make grant awards. We have reduced letting charges for groups which are based in our area of benefit and make no charge for some groups which cannot afford to hire space or which are run directly by the BCA. During 2023-24 we estimate that these

		free lets had a monetary value of £5636.
Policy on social investment including program related investment	Para 1.38	Not relevant
Contribution made by volunteers	Para 1.38	The Community Centre would not run without volunteers. Including Trustees we currently have 28 regular volunteers, who are involved in managing the community centre and supporting groups which are directly run by the BCA.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During 2021 – 2022 the old community centre was demolished and replaced by a new community centre on the same site. A combination of the redevelopment and the COVID lockdowns resulted in the community centre being closed for over two years. The new centre opened in early 2023 and the main objective of the trustees was to bring back groups which had previously used the centre and attract new groups and services. By March 2024 twenty groups were using the new centre on a regular basis, which has twice the number of groups which used the community centre prior to the redevelopment. Local residents and users of the community centre have provided very positive feedback on the design and appearance of the new centre In addition, we have been able to attract new services to the centre- including Citizens Advice and NHS Health Checks.

Additional information (optional) You may choose to include further statements where relevant about:

See above

Achievements against objectives set	Para 1.41

Performance of fundraising activities against objectives set	Para 1.41	During the 2023 – 24 financial year the BCA raised £4,595 in grants awarded by Oxford City Council and Oxfordshire County Council. The awards were mainly for new furniture and equipment for the community centre.
Investment performance against objectives	Para 1.41	Not relevant – no investments
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The BCA ended the year with a surplus of £6106. This was a positive result given that this was first year of the new centre being open and that we had to build up lets and incur costs for new furniture and equipment.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	There are two major reasons for holding reserves – the possibility of increased costs of energy and the possibility that support from Oxford City could be reduced because of cuts in the local authority budget. Currently the City Council does not charge a rent for the use of the building and covers the cost of major repairs.
Amount of reserves held	Para 1.22	£30,000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Providing the support from the City Council is maintained we are confident about the BCA continuing as a going concern.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The major source of funding is income from letting out space at the community centre. This is supplemented by grant awards.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not relevant
A description of the principal risks facing the charity	Para 1.46	As noted above – cuts in the support from the City Council could generate risks.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution approved by the Charity Commission
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees and Officers are elected on an annual basis at the AGM.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	New trustees are provided with a copy of the constitution, the latest Annual Report and a statement of accounts. They are also provided with relevant literature ( eg; ‘The Essential Trustee ) from the Charity Commission.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The trustees meet on a monthly basis. These meetings are open to members of the BCA and non – members who can attend as observers and are not permitted to vote. Local Councillors and Officers of Oxford City Council can attend as observers and are not permitted to vote.
Relationship with any related parties	Para 1.51	The BCA works in partnership with a range of organisations – including Oxford City Council, the groups which use the community centre and the Wood Farm Health and Well Being Partnership.
Other

Reference and Administrative details

Charity name	Bullingdon Community Association
Other name the charity uses
Registered charity number	1200270
Charity’s principal address	Bullingdon Community Centre, Peat Moors, Headington, Oxford, OX3 7HS

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Richard Bryant	Secretary and acting Chair
	Trevor Kimber	Treasurer
	Frank Holliday
	Barbara Bryant
	Nick Barber
	Tom Crook
	Pat Kennedy
	Chris Perks
	Catherine Gundry

– Corporate trustees names of the directors at the date the report was approved Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year

None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser The BCA receives advice from staff of the Oxford City Council

Name of chief executive or names of senior staff members (Optional information)

The BCA has no paid employees. Caretaking and cleaning is undertaken by an outside agency.

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Richard Bryant Full name(s) Richard William Bryant

Position (eg Secretary, Secretary and Acting Chair Chair, etc)

Date

24 July 2024

BULLINGLK)N COMMUNITY ASSOCIATIOII NANCIAL STATEMENP. FOR THE YEAA ENDED 311W2024 BULLINGMN COMMUNrrY ASSCCIATION 41 BULAN ROAD HEADINGTON OXFORD OX3 7HU Marfii & Fahy ArAxJuntaMs LLP 7 Mil)anke Court banke Wav Brack. RG12 *f.

BULLINfA)ON COMMui¥fY ASSOCIATION FOR THE YEAR ENDED 31h)Ya Accountants Report Approval Statont Income and 8xpendrture account ma and 8XDendfturg Sthdulas nce Sheèt '.lotes to the Baknca Sh8et sto6

ACCOUNTANTS, FIEPORT FOR THE YEAR ENOED 31Ai&f2024 In order to asgsst you tolullill y(r duti•S, have prepare(I f¢N y([ awr0. a(t(Wtts foy th& year end2d 31103r224 as 581 tsut on pages 4 10 8 from ts counlw¥J fÉcor(k and Ircth 1(m81 expknl¥J)s you have us. As a practising rnembgr of the AAT. we subséct io Ns eth other ImDt"cffiaI requirn5 whth ar8 deladgd M their webslte. This reDOrt is made Sole to, in c0(ae Ihe terns ot OUT 8ngJemenl better dated . Ourwork has been undgrtaken solelv to prepaTe for your approvd the a¢0)L• of and slate Ih¢)se matters Ihat we have agT8ed. IhB report in ar£ordar9 with the UleMents of tt)è MT as detailed on their web5rte. To Ihe lullest •xtent nilted by k2w. we do Th)t accapt or assume responsi"ty to anyone otherth8n for our work orlor thk8 rep(XL It is youi thty to ensure that you have kept ad8quats to prepart Jnts I1e a tFue aThJ lair ¥ièw of the assets, lthililies. posrtion aNI DTofrtabithi of ¥Jr tsMesS We have not t)een instructed io carry wt an a11 or a review of Il* att(>unts of . For Ihis reasLW, we have not verilied 1he aCLwracv or eomolèteness of thè xcountiNJ r8coYds or and expla y(w Nqve givan to us an(J we do noL reyore. eXDSS anv oDinion on the a(tounts. Martin & Fahv Ats>)untsnts LLP 7 Mitt)ank8 Court Mllbanke Wav 8racknell Bertshirq HG12 1RL

BULUNGDON COMIAUP4TY ASSOCIATION APPROVAL STATEMENT FOR THE YEAR ENDED 31&W2024 W8 approve the knncol statemants on pag8s 1 to 8 att&knJ arKJ confirm that we IHvo made avWIa all relevant records and infom)ation for their Preparati and authow their slth155iL to Ihe HM Aevenue and Customs. Date¢J paGe 3

8ULUNGDON COMMUNrrY ASSOCIATION INCOME AND EXPENDITURE ACCOVI FOR THE YEAR ENDED 31trI4 2024 2tr23 Incorne 41.459 14,725 Olrect CQ8ts: Other dir8cl expenses Gross surplus 172 418 41.287 14,307 Deduct expenses Wages, salaries an¢J other staff eosis Rent, rat8s, power and insurance costs Repairs and renewals of property and Uent Phone, fax, statnery and Olher of18 costs Advèrtising and businass entartainmènt costs Accountsncy, legal ano otfr profesgonal fees Depre¢iatK)n and loss / Iprolitl on Oe 23,879 5.766 2.22 3.961 3,214 3,971 1,340 3,237 135,1821 116,8301 Net surpluslldefficill for the year 6,105 12.5231 Note: Th8 sthedules paggs 5 to 6 provh of the atx)ve figu$. pwe4

BULUNGDON COhlMUNITY ASSOUATION PROF A14D LOSS ACCOUNT SCHEDULES FOR THE YEAR ENDED 31AW2024 2024 2023 Income: Local aclivty grants Income frcn a¢bwts Hall lettings 15,629 16,771 9.059 41.459 7,465 5.152 2,108 14,725 Othor direct costs: Dirtei expenses 418 418 Wa9e$, 6alarfje8 and othw Staff ¢ost# Training 65 AenL rates. power •nd Insurance ¢08ts Rates ifflc w8terlsevJerage Insurancè 2.821 965 281 Heat and light Container hire Car8takerlCIear wages 456 12,308 23,879 3,4 5,7fj6 Repairs and rtmYal$ of woperty •nd •quipmont Repairs and renewals 1,020 1.020 2.22 2,22 Phone, fax. statoonery and other offi¢• cflsts Websrte & computer ¢osts Stationery & offKe suppl$ Telephone Subscripbons Charitable drThtio 1,262 1,561 3.358 413 25 25 3.961 page 5

BUWNGDON COMMup¥fY ASSOCIATK)N PROFIT AND LOSS ACCOUNT SCHEDULES FOR THE YEAR ENDED 31AIV2024 2024 2023 Advertising and bu81nes$ wtertalnrnent costs AdVertiSg and sales prornotM)n A¢countsn¢y, 19901 and other prolossionol le•6 Accountsncy fees Consultancy fees Legal costs Irthnu81 556 2.2CK) 3,214 1,340 DeprKlallon and lo$$1 Iwolttl on 8alo DepreciatKJn 3,971 3,971 3,237 3,237 pag8 6

BUWNGDOII COMMUI*TY ASSOCIATION BALANCE SHEET AT 31K13f2wd4 2023 FfjX assets: Tangible assets 5.704 Current assets: Oth8f debtors Casb 8t b8nk Cash in han¢J 21 10 46,659 Cuyrgnt liablllti88: Other credito Net current 888ets 53, 57,728 46,119 51.823 Capilal: At 0110412023 51,823 Nèt surplus 57.728 Net deftit 2,523 2,523 51.823 57,728 page 7

BULLINGDON COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS FOA THE YEAR ENDED 31h)3r2wd4 1. TANGIBLE FIXED ASSErs Fixtures and Flttln9S Total Cost At 0110412023 A¢Jditions At 3110312024 Dopreclatlon AI 0110412023 46,546 2,203 48,749 46.546 48.749 40.842 3,971 44,B13 Fof the year AI 3110312024 Not Book Amounts AI 3)10212ry24 At 3110V2023 3,971 44.813 5,704

BULLINfA)ON COMMui¥fY ASSOCIATION FOR THE YEAR ENDED 31h)Ya Accountants Report Approval Statont Income and 8xpendrture account ma and 8XDendfturg Sthdulas nce Sheèt '.lotes to the Baknca Sh8et sto6