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2024-08-31-accounts

Belper Youth Sports (1200264), Trustees’ Annual Report: Secretary

5 September 2023 to 31 August 2024

Meetings of the Committee

Between September 2023 and the end of August 2024 the committee met 6 times.

Trustees for 2023 to 2024

For the period 1 Sept 2023 until the end of the reporting year (31 August 2024), the named trustees were:

Activities and Achievements

Belper Youth Sports has stayed true to the constitution of the charity; to improve the health and physical education of young people aged between 4 and 21 living in Derbyshire through the provision of amateur sport.

During the period September 2023 to August 2024 the charity has delivered/participated in four festivals, offering up to 30 places for young people every week:

TOTAL 1,200 young people activity days were delivered

In 2023/24 we were able to increase the number of young person activities days offered the year before and trial an additional two week Summer sports festival at Codnor. This new programme was well received and attended by the local Codnor community.

Submitted by: Jake Chalmers, Secretary, Belper Youth Sports

Signed:

Dated: 8 / 5 / 2025

Belper Youth Sports (1200264), Trustees’ Annual Report: Chair

1 September 2023 to 31 August 2024

Introduction

Belper Youth Sports exists to improve the health and physical education of young people aged between 4 and 21 living in Derbyshire through the provision of amateur sport. We do this primarily through our Youth Sports Festivals during school holidays throughout the year which are free at the point of use for young people. Festivals include a wide range of age-appropriate sports and outdoor activities delivered by accredited sports coaches and commercial providers, and are supported by experienced youth workers and our own volunteers. A healthy lunch and snacks are also provided.

The duration and number of places at each Festival is dependent on funding. We work to a budget of £30 per young person per day, made up of £24 from the Derbyshire Holidays and Food (HAF) Fund which is ring-fenced for children eligible for free school meals, and £6 from other sources, notably a £15K grant from Belper Town Council.

Belper Youth Sports believes all young people should be able to enjoy and be active during their school holidays regardless of their personal circumstances; we work together with our trusted youth workers from Blend and our sports and activity providers to ensure this can happen for as many young people as possible.

The additional grants are crucial for us to provide a high quality and enjoyable experience for young people and to ensure children not eligible for free school meals but living in other challenging circumstances are able to attend.

Our relationship with sports clubs and providers is very strong and we work hard to make sure this is mutually beneficial so that coaches and assistant coaches are paid fair rates for their work.

Activities and Achievements

  1. Belper October Sports Festival

  2. Belper Easter Sports Festival

  3. Belper May Half Term Sports Festival

  4. Belper Summer Sports Festival

  5. Codnor Summer Sports Festival

Impact

The impact of Belper Youth Sports increases with each Festival by reaching more eligible young people and ensuring they have a fun, active and enjoyable time and are well fed and looked at throughout the Festival. Our founding model ensures Festivals are free at the point of use for young people, reducing the financial and social pressure on their families for that week buying additional food, and organising and paying for activities.

Financial Overview

The charity turnover in 2023/24 totalled £38,962 with total expenses of £34,849 . This has enabled us to carry a small reserve into the financial year 2024/25 to cover central costs and fund activities prior to the next round of funding being received. Further details are provided within the Treasurer’s report below.

Governance and Management

The model of Belper Youth Sport Festival has been praised by funders, suppliers and most importantly the young participants and their families and school. We are proud to say the model works by offering high quality services which attract and keep young people engaged through the week and wanting to attend. We are pleased to note we remain to have above average attendance compared to other youth projects.

Funding for the Holidays and Food programme (HAF) was due to end in March 2025. As this would have had a serious impact on our ability to deliver future festivals we prepared for this eventuality by investigating alternative funding sources and ways of running festivals at lower costs.

Gratitude and Recognition

The new team is exceptionally grateful to everyone who was involved in setting up Belper Youth Sports as a charity and everyone involved in helping to run Festivals so they run smoothly and safely.

We are continually grateful to our funders and partners, without whose support this work would not be possible:

Funders Delivery partners Delivery partners
HAF via Street Games
Belper Town Council
Condor Parish Council		 Blend Youth Project
Belper Meadows Cricket Club
Codnor Sports Club
Belper Meadows Tennis Club
Eleven Cricket Coaching
Alan Knibbs Coaching
Jason White Coaching		 Acclimbatize
Charlie Quinn Coaching
Belper Hammers Volleyball Club
Little Kitchen Catering
Weston Centre (Minibus)
Amber Valley Borough Council
(Access to river and Events
License)

Future planning

It is the expectation of trustees to undertake a similar programme of activities as delivered in 2023-24.

Personal statement

I am extremely proud to be part of Belper Youth Sports and fully support its commitment to local young people.

Signed

David Higley 08/05/2025

Belper Youth Sports (1200264), Trustees’ Annual Report: Treasurer

1 September 2023 to 31 August 2024

Financial Overview

As a charity we continue to try to engage with funders who support our core aims. We have worked hard to become sustainable but rely on funding to ensure our high quality programs can be delivered. Our young people benefit from quality delivery of enjoyable activity and learn about food, nutrition and themselves. We are working harder on resilient and robust justifiable reporting and controls to ensure donors and supporters are getting value for their appreciated and valued investment in the young people within Derbyshire, as well as reviewing our volunteer and provider model to ensure it can scale to meet the clear and increasing demand for the activities we provide to a growing number of young people in need.

Income

Over the course of the financial year the charity saw income of £38,962 from various funding sources including local council SLAs, government supported grant providers, and other, mainly small donations. We continue to look at ways to engage the local business community for support.

Expenses

During the financial year, we spent £34,849 on providing the festival activity through the main school holidays, and increase from

Of that spend, the percentage by activity can be summarised as follows:

43% - Coaching and Sports Providers 20% - Youth worker support for young people

15% - Healthy and Nutritious Meal Provision

12% Venue Hire for festivals

5% - Core and Overhead (Operating Costs, marketing, insurance)

Cash Flow and Reserves

During the course of the year we saw cash in hand grow from £19,386 to £23,500. This has enabled us to carry a small reserve into the financial year 2024/25 to fund spring activities prior to the next round of funding being received. No assets of significant value nor any liabilities due.

Personal statement

I am extremely proud to be part of Belper Youth Sports and fully support its commitment to local young people. I’m truly grateful to our supporters and donors, our sports providers and my trustee oversight and operational delivery colleagues that we can continue to provide engagement to more and more young people with needs. We are learning as we grow, and are committed to continue to provide high quality justifiable service delivery.

Signed

Jon Quinn 01/09/2025

Belper Youth Sports Festival

No 1200264

Recei ts and a ments accounts p p y

CC16a

For the period 01/09/2023 31/08/2024 To from

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
21,504
17,000
458
-
-
-
-
-

38,962		 Unrestricted
funds
to the nearest £
21,504
17,000
458
-
-
-
-
-

38,962		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
21,504
17,000
458
-
-
-
-
-
38,962		 Total funds
to the nearest £
21,504
17,000
458
-
-
-
-
-
38,962		 Last year
to the nearest £
Grant Funding 21,504 30,785
Service Level Agreements 17,000 17,100
Donations 458 182
- -
- -
- -
- -
- -
Sub total(Gross income for
AR)
38,962		 48,067
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts
A3 Payments
48,067

Coachingand Sports Provision		 15,105 13,078
Food 5,185 8,155
Youth Worker Support 7,098 5,038
Core and Overhead (Marketing, Expenses,
insurances, licences, professional costs)
1,808		 8,016
Venue Hire for Festivals 4,053 1,662
Rent 1,250 2,890
Travel 350 -
- -
- -
**Sub total ** 34,849 38,839
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
38,839
4,114 - - 4,114 9,228
-

-

- - -
19,386 - - 19,386 -
23,500 - - 23,500 9,228

Section B Statement of assets and liabilities at the end of the period

Details
Balance 31/8/24 Bank
1		 Unrestricted
funds
to nearest £
23,500
-
-		 Restricted
funds
to nearest £
-
-
-		 Endowment
funds
to nearest £
Balance 31/8/24 Bank 23,500 - 19,387
- - -
1 - - -
07/09/2025
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use		 Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Signature		 23,500
JonQuinn
David Higley

CCXX R2 accounts (SS)

07/09/2025

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustsèsl members of On accounts for the year •nded Charity no lif any) Set out on pages I report to the trustees on my examination of the accounts of the above tharity (Ihe Trust.) for the year ended Responsibilltles and As the charity trustees of the Trust, you are responsible for the preparation bas1$ of report of the a¢￿untS in accordance wrth the requirements of the Charities Acl 2011 (Ihe Acf). I report in respect of my examination of the Trust'8 accounts ca￿led out under section 145 Oft￿ 2011 Act and in ￿rryIng out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{51(bl of the Act. I have completed my examination. I confim that no material matters have Come to my attention (other than that dis¢los8d below ') in conn8Ction with the examination which gives me cause to believe that in, any material respect.. accounting records wére not kept in accordance with 8eclion 130 of the Act or the accounts do not accord with the a¢￿untIng records I have no concerns and have come acfOSS no other matters in connection wrth the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the.words in th8 brack8ts rflhey do not apply. Date: Independent examiner'8 Statement SIgn￿. /* Name: X<•r Relevant professlonal quallficatlon(s) or body Ilf any): Address: /> IER October 2018

Section B Disclosure Only complete If the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts." directions and guidance for examiners). Give here brief details of any Item3 that the examinerwishes to disclose. IER October 2018