## **Belper Youth Sports (1200264), Trustees’ Annual Report: Secretary 5 September 2022 to 31 August 2023**
## Meetings of the Committee:
Between September 2022 and the end of August 2023 the committee met 4 times. All meetings had quorate attendance.
## Trustees for 2022 to 2023:
At the formalisation of Belper Youth Sports into a registered charity in Sept 2022 until the end of the reporting year (August 2023), the named trustees were:
- Fay Atkinson (Chair to 16 May 2023)
- Gurpal Darar (Treasurer to 16 May 2023)
- Hannah Clarke (Secretary to 16 May 2023)
- Ben Bellamy (Trustee to 16 May 2023)
- Jon Quinn (appointed as Trustee 28 November 2022 – Treasurer and Acting Secretary from 17 May 2023)
- David Higley (appointed as Trustee 31 January 2023 – Acting Chair from 17 May 2023)
## Activities and Achievements:
Belper Youth Sports has stayed true to the constitution of the charity; to improve the health and
physical education of young people aged between 4 and 21 living in Derbyshire through the provision of amateur sport.
During the period September 2022 to August 2023 the charity has delivered/participated in:
- **October Half Term Sports Festival** – 5 days of activities
- **Easter Sports Festival** – 9 days of activities
- **This Girl Can / Big Sister** – 3 weeks of after-school activities for local mums and girls
- **Summer Sports Festival** – 15 days of activities
## **TOTAL 890 young people activity days**
This follows on from the decision to reduce from the 1,450 days of activity days from the three festivals in Summer 2021 and Easter and Summer 2022 before BYSF was established as a charity to focus on the specific needs of targeted young people.
## Planned activities for 2023-24
It is the expectation of trustees to undertake a similar programme of activities as delivered in 2022-23.
Submitted by: Jon Quinn (acting secretary), Belper Youth Sports
Signed:
Dated: 08/09/2024
## **Belper Youth Sports (1200264), Trustees’ Annual Report: Chair**
## **5 September 2022 to 31 August 2023**
## **Introduction:**
Belper Youth Sports exists to improve the health and physical education of young people aged between 4 and 21 living in Derbyshire through the provision of amateur sport.
We do this primarily through our Youth Sports Festivals during school holidays throughout the year which are free at the point of use for young people. Festivals include a wide range of age-appropriate sports and outdoor activities delivered by accredited sports coaches and commercial providers, and are supported by experienced youth workers and our own volunteers. A healthy lunch and snacks are also provided.
The duration and number of places at each Festival is dependant on funding. We work to a budget of £30 per young person per day, made up of £24 from the Derbyshire Holidays and Food (HAF) Fund which is ring-fenced for children eligible for free school meals, and £6 from other sources, mostly notably a £15K grant from Belper Town Council.
At Belper Youth Sports we believe all young people should be able to enjoy and be active their school holidays regardless of their personal circumstances, and we work together with our trusted youth workers from Blend and our sports and activity providers to ensure this can happen for as many young people as possible.
The additional grants are crucial for us to provide a high quality and enjoyable experience for young people and to ensure children not eligible for free school meals but living in other challenging circumstances are able to attend.
Our relationship with sports clubs and providers is very strong and we work hard to make sure this is mutually beneficial so that coaches and assistant coaches are paid fair rates for their work.
## **Activities and Achievements:**
1. October Sports Festival
2. February Half Term Sports Festival
3. Easter Sports Festival
4. May Half Term Sports Festival
5. Summer Sports Festival
6. This Girl Can / Bis Sister project
## **Impact:**
The impact of Belper Youth Sports increases with each Festival by reaching more eligible young people and ensuring they have a fun, active and enjoyable time and are well fed and looked at throughout the Festival. Our founding model ensures Festivals are free at the point of use for young people, reducing the financial and social pressure on their families for that week buying additional food, and organising and paying for activities.
## **Financial Overview:**
The charity turnover in 2022/23 totalled £46,067 with total expenses of £38,839. This has enabled us to carry a small reserve into the financial year 2023/24 to fund winter activities prior to the next round of funding being received. Further details are provided within the Treasurer’s report below.
## **Governance and Management:**
There were considerable changes to the make -up of the Committee this year. Whilst this had a significant impact on the short-term governance, operations around Festivals were unaffected which is testament to the strength of the Operations Manager and Trustees.
A huge amount of learning has taken place since our first Festival in 2021 and we have made progress in both the operation of planning and running festivals, and the governance of running a charity. The Summer festival in 2022, were in hindsight too large and made running some activities challenging for smaller providers. Subsequent Festivals have restricted numbers to a more optimal 30 young people per week. Whilst this means we reach fewer young people, it means a consistent high quality can be delivered across all aspects of the Festivals.
The model of Belper Youth Sport Festival has been praised by funders, suppliers and most importantly the young participants and their families and school. We are proud to say it works by having high quality services which attract and keep young people engaged through the week and wanting to attend. We are pleased to note we have above average attendance compared to other youth projects.
## **Gratitude and Recognition:**
The new team is exceptionally grateful to everyone who was involved in setting up Belper Youth Sports as a charity and everyone involved in helping to run Festivals so they run smoothly and safely.
We are continually grateful to our funders
- HAF via Street Games
- Belper Town Council
- Police and Crime Commissioner
- Vaillant and HUUB (Merchandise)
- The Coop (vouchers)
## **Future planning**
Our plans for 2024 include a pilot project in Codnor for local young people. We are also working on a robust and reusable model that will allow more festivals to be run at more locations, ensuring as many young people can build their sports confidence as possible.
## **Personal statement**
I am extremely proud to be part of Belper Youth Sports and fully support its commitment to local young people.
David Higley 08/09/2024
Signed
## **Belper Youth Sports (1200264), Trustees’ Annual Report: Treasurer**
## **5 September 2022 to 31 August 2023**
## **Financial Overview**
As a charity we continue to try to engage with funders who support our core aims. We have worked hard to become sustainable but rely on funding to ensure our high quality programs can be delivered. Our young people benefit from quality delivery of enjoyable activity and learn about food, nutrition and themselves. We are working harder on resilient and robust justifiable reporting and controls to ensure donors and supporters are getting value for their appreciated and valued investment in the young people within Derbyshire, as well as reviewing our volunteer and provider model to ensure it can scale to meet the clear and increasing demand for the activities we provide to a growing number of young people in need.
## **Income**
Over the course of the financial year the charity saw income of £48,067 from various funding sources including local council SLAs, government supported grant providers, and other, mainly small donations. We continue to look at ways to engage the local business community for support.
## **Expenses**
During the financial year, we spent £38,839 on providing the festival activity through the main school holidays
Of that spend, the percentage by activity can be summarised as follows:
34% - Coaching and Sports Providers 13% - Youth worker support for young people 21% - Healthy and Nutritious Meal Provision 4% Venue Hire for festivals 28% - Core and Overhead (Operating Costs, marketing, rent on storage facilities, insurance)
## **Cash Flow and Reserves**
During the course of the year we saw cash in hand grow from £10,159 to £19,357. This has enabled us to carry a small reserve into the financial year 2023/24 to fund winter activities prior to the next round of funding being received. No assets of significant value nor any liabilities due.
## **Personal statement**
I am extremely proud to be part of Belper Youth Sports and fully support its commitment to local young people. I’m truly grateful to our supporters and donors, our sports providers and my trustee oversight and operational delivery colleagues that we can continue to provide engagement to more and more young people with needs. We are learning as we grow, and are committed to continue to provide high quality justifiable service delivery.
Signed
Jon Quinn 08/09/2024
**Belper Youth Sports**
**No 1200264**
## **Recei ts and a ments accounts p p y**
**For the period from**
9/1/2022 8/31/2023
**To**
## **Section A Receipts and payments**
|**Section A Receipts and payments**||||
|---|---|---|---|
|
**to the nearest £**
**A1 Receipts**
Grant Funding
**30,785**
Service Level Agreements
**17,100**
Donations
**182**
**-**
**-**
**-**
**-**
**-**
**48,067**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 48,067**
**Unrestricted**
**funds**
**_Sub total_**_(Gross income for AR)_
**(see table).**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|
||||**30,785**|
||||**17,100**|
||||**182**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**48,067**|
|||||
||||**-**|
||||**-**|
||||**-**|
|||||
||**-**|**-**|**48,067**|
|**A3 Payments**
Coachingand Sports Provision
**13,078**
Food
**8,155**
Youth Worker Support
**5,038**
**8,016**
Venue Hire for Festivals
**1,662**
Rent
**2,890**
**-**
**-**
**-**
**_Sub total_ 38,839**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 38,839**
**_Net of receipts/(payments)_ 9,228**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**10,159**
**_Cash funds this year end_ 19,387**
Core and Overhead(Marketing, Expenses,
~~i~~
~~li~~
~~f~~
~~i~~
~~l~~
~~)~~
**A4 Asset and investment**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||
|---|---|---|---|
||||**13,078**|
||||**8,155**|
||||**5,038**|
||||**8,016**|
||||**1,662**|
||||**2,890**|
||||**-**|
||||**-**|
||||**-**|
||||**38,839**|
|||||
||||**-**|
||||**-**|
||||**-**|
|||||
||||**38,839**|
|||||
||**-**|**-**|**9,228**|
||**-**|**-**|**-**|
||**-**|**-**|**10,159**|
||**-**|**-**|**19,387**|
09/08/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|
|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Balance 31/8/23 Bank
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**19,387**
**-**
**-**
**19,387**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**Unrestricted**
**funds**
**Fund to which**
~~**asset belongs**~~
**Fund to which**
~~**asset belongs**~~
**Fund to which**
~~**li bili**~~
~~**l**~~|**to nearest £**
**Restricted**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Restricted**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Cost(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Cost(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Amount due**|
|||~~**li bili**~~
~~**l**~~|**-**
~~**(**~~
~~**i**~~
~~**l)**~~|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
09/08/2024
2
Signed by one or two trustees on
|Signature|Print Name|
|---|---|
||Jon Quinn|
||David Higley|
09/08/2024
3
## **CC16a**
**Last year to the nearest £**
**-**
**-**
**-**
**-**
09/08/2024
4
## **Endowment**
## **to nearest £**
**-**
## OK
## **Endowment funds**
## **to nearest £**
**-**
**Current value** ~~**(optional)**~~ **-**
**Current value** ~~**(optional)**~~
## **When due**
~~**( i l)**~~
09/08/2024
5
Date of ~~approval~~ 8/31/2024 8/31/2024
09/08/2024
6
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Yp k/Y<
On accounts for the year
ended
}./*. 122
Charity no
(if any)
Set out on pages
IrAm@.mbAr In Incltsde the oaae numbers of additional sheets,
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trust") for the year ende* 08
Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act.).
I report in respect of my examination of the Trusys accounts carried out
under section 145 of the 2011 Act and in carying out my examination. I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below") in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accOrdanwith section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understsnding of the accounts to be reached.
Pleas
delete
s in the brackets rfthey do not apply.
Signed:
Date:
Name:
Relevant professlonal
qualification(s) or body
(if any):
/CF•q.
Address: