Scarborough Pride Charity Trustees Report 2024
Overview:
Objec'ves Ac'vi'es Achievements Performance Financial Review Structure, Governance and Management Reference and administra've details Priori'es for 2024
Objec'ves
inclusive celebra'on.
Ac'vi'es
A range of consulta'ons with varying age groups to determine what the community wanted out of a pride. Community engagement ac'vi'es with partner organisa'ons such as an Art Exhibi'on with the Old parcels Office and Mini Pride with The Stephen Joseph Theatre (SJT)
Achievements
All work accumulated into a parade, which ran smoothly through the town with an array of organisa'ons, businesses and members of the public contribu'ng. This lead down to Scarborough Spa, where a fantas'c event with over 50 stall holders, 18 hours worth of programmed entertainment and over 100 performers. Despite train strikes and main road closures, the main event saw 3,000 aVend across the day, this figure does not include those who watched/saw the parade.
Performance
Before the event:
Performance of the commiVee and charity was an extremely pro-ac've one, with commiVee members taking on extra work-load to cover those who felt they could no longer be part of the charity due to personal reasons. The commiVee pulled together and produces a fantas'c and inclusive day. There are a few items which the trustee board feel the commiVee could have spent more 'me ensuring were followed through, a main example of which were partnerships with partner organisa'ons where significant funding was aVached. The trustee board did not feel like the charity got the most out of the partnerships we could have, however, this is partly due to capacity of the commiVee.
Prior to the event:
There have been some issues with both performance and a[tude from some members since the event and the trustees feel that par'cular members of the commiVee have dealt with situa'ons in in-appropriate and/or incorrect ways, leading to an un-pleasant working environment. The Trustees are under the opinion that some individuals do not have the same values as the rest of the trustees and commiVee, which is to ensure the con'nued legacy of the charity and the work that it does within the community. This is an issue which will be discussed at the AGM.
Financial Review
However, some of this balance is linked to ac'vi'es, of which have s'll not been completed, such as The Business Directory and Silver Pride. The Trustees will work with both the commiVee and our funding partners to either, ensure that the promised ac'vity takes place within 2024, or that we speak to our funding partners and agree that the remainder of monies can be re-directed for use on Scarborough Pride 2024.
Total Income – 38,169.41
Grant Applica'ons – 13,880 Private Sponsorship/fundraising – 16,777.92 Stalls and Food Trucks – 1,600 Bank Compensa'on - 350 Meet and Greet Ticket Sales - 255 Merchandise – 892.13
Total Expenditure – 32,080.06
Insurance/General Management Costs – 1946.82 Consulta'on/Outside events costs – 4610.99 Event Costs – 20435.37 Marke'ng/Design/Prin'ng – 2239.60 Merchandise – 2710.55
Closing Balance – 6.089.35
Structure, Governance and Management
The Trustees feel that the overall structure of the commiVee works well, however, there are a few roles that need re-defining slightly to give them more purpose and the trustees will be discussing this with the commiVee chair for 2024 to ensure changes are put in place.
below 500 GDP and laid out in the departmental budgets can be spent under the discre'on
by the commiVee at the next commiVee mee'ng.
Trustees do not need to be present at commiVee mee'ngs, however minutes from all mee'ngs must be shared with all commiVee members and trustees a\er all mee'ngs.
CommiVee members do not need to be present at Trustee mee'ngs, however the commiVee Chair, or in their absence, the Deputy Chair will be asked to aVend to minute the mee'ng and to answer or deal with any general opera'onal ques'ons/concerns the trustees may have.
Reference and administra9ve details
Whilst the charity is without both a Treasurer and Secretary, a member of the board of trustees will con'nue to act as treasurer un'l a candidate can be found. The Charity will con'nue to operate without a Secretary and the Chair of the commiVee will share general administra've du'es and commiVee mee'ng minute wri'ng between members of the commiVee.
Priori9es for 2024
The strategic priori'es for 2024 are as follows:
-
To produce a second event and parade to the same caliber, or higher, than the 2023 Pride event
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The beat the foofall number set in 2023 (3,000)
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Once again hit an income of 38,000+ GDP
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To carry through and con'nue to build the rela'onship that has been built with key stakeholders and con'nue to highlight new ways of working or revenue streams, as well as ways we can support our key stakeholders further.
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Con'nue to engage local suppliers where possible and looking for alterna've local, Yorkshire-based suppliers where possible.
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To cut down the chari'es carbon footprint where possible, this involves, replacing one-use items where possible (coffee cups for mugs, printed paper for digital copies, walking rather than driving to mee'ngs and AGMs)
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As of 2024 we will no longer be prin'ng minutes and agendas, all items will be sent out before the mee'ng digitally. If a member of the commiVee needs a printed agenda in order to make the mee'ng more accessible for them, we will print a version for them.
End of Trustees Report
Full Accounts
SCARBOROUGH PRIDE
HELD 30 SEPTEMBER 2023 AUDIT OF INCOME & EXPENDITURE
BANK STATEMENTS DATED 22 SEPTEMBER 2022 TO 4 DECEMBER 2023
Produced by H Scotson Bookkeeping Services using the information provided By Scarborough Pride
INCOME
| No Limits Foundation | 100.00 |
|---|---|
| North Yorkshire County Council | 2000.00 |
| Woodsmith Foundation |
5000.00 |
| Yorkshire Coast | 4500.00 |
| Yorkshire Coast | 8730.00 |
| Scarborough Council | 1161.00 |
| Ravinica Ltd | 1000.00 |
| Rank Group | 2000.00 |
| Sponsorship – Escape 2 Ltd | 250.00 |
| Beyond Housing | 250.00 |
| Specsavers | 500.00 |
| Specsavers | 500.00 |
| Mrs. Lofthouse Emporium | 50.00 |
| McCains | 6700.00 |
| Individual/Client Deposits | 1497.36 |
| Stalls | 750.00 |
| Food Trucks | 850.00 |
| Rainbow Lottery | 201.00 |
| Just Giving | 26.77 |
| Compensation | 350.00 |
| Fundraising | 998.28 |
| Making Locally | 500.00 |
| Eventbrite Operations | 255.00 |
| __ | |
| 38169.41 |
EXPENDITURE
1795.73
Insurance
| License | 54.00 |
|---|---|
| Printing | 2089.60 |
| Advertising | 150.00 |
| Exhibition | 830.00 |
| Workshops | 1200.00 |
| Videographer | 1363.99 |
| Performers/Artists |
11270.84 |
| Merchandise | 2710.55 |
| Website | 76.80 |
| Eat Me Café – AGM | 7.02 |
| Petty Cash | 150.00 |
| Artists/Performers Food | 539.49 |
| Stage Management | 500.00 |
| Hire | 7399.77 |
| Beverley Ambulance Service | 880.00 |
| George Wakely (various items see invoice) | 1045.27 |
| Dave Evans (?) | 17.00 |
| __ | |
| 32080.06 | |
| Profit | 6089.35 |
| Petty Cash-£150 | |
| Station taxis £ 9.30 | |
| Rymans £10.99 | |
| Remaining Amount £129.71 |
BANK RECONCILIATION
| Opening Balance | 00.00 | |
|---|---|---|
| Receipts | 38169.41 | |
| Payments | 32080.06 | |
| Closing Balance | 6089.35 | |
| ______ | ______ | |
| 38169.41 | 38169.41 |