Purple Elephant Family Support CIO - Trustees’ Annual Report for the period 1[st] September 2022 to 31[st] March 2023
Charity registration number: 1200243
Objectives and Activities
Our charitable objectives are:
To relieve the needs of children and their families in Frome and the surrounding rural area arising from their additional needs, disability or social and economic disadvantage primarily through providing:
a) early intervention and family support services;
b) signposting to other organisations for more complex support when required;
c) recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life.
Main Activities
Purple Elephant runs services for families local to Frome who need support, through activities, events, weekly support groups, 1:1 work, befriending and signposting. Our five main services are Small Steps, the Toy Library (lending service and stay and play), family activities during school holidays, befriending service and the Children’s Festival project. The families we support face challenges including low income, additional needs and disabilities, poor mental and physical health, substance and domestic abuse, and may be refugees, have behavioural challenges or need parenting support.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit when planning and delivering our services.
Contribution made by volunteers
We are lucky to be supported by a small number of loyal volunteers, notably in the befriending service and the Toy Library. The Children’s Festival is supported by several helpers. We couldn’t run our services without them and we are grateful for their contribution.
Achievements and Performance
One major achievement over the period was becoming registered with the Charity Commission as a CIO. Purple Elephant set up as a CIC in March 2015 (having started the Children’s Festival with Young People Frome in 2014) and concentrated more on targeted, direct family support from 2019. Over time it became apparent that the organisation was fully charitable in its purposes hence the change in structure. This has helped people to understand our purpose more clearly.
We have continued to deliver our five core services together with ad hoc projects as appropriate. At the end of the period we:
-
Were supporting 6 children through our befriending service and had 4 on our waiting list. The service has continued to support children with their mental health, with many coming to us with low selfesteem, anxiety and difficulty socialising. Our support is long term, upwards of a year, and we have seen improvements for the children we support, gaining confidence and improving their wellbeing.
-
Continued our partnership with Fair Frome to run activities with meals in each school holiday. Our format is well established now and really appreciated by families, who feel supported and safe, having something positive to do together and having access to free meals. We see around 16 children attend each session and run at least 3 sessions each holiday week. We have over 150 families on our database. We ran special sessions at Christmas which included Santa and presents and a bit of magic. From February we aimed to increase the number of sessions we ran, where we have enough funding.
-
Expanded Small Steps to include a second weekly support group at Frome Hospital on Mondays and we started regular outreach work at Tiny Hearts. At the end of the period we were supporting 16 children with 2 on the waiting list. Families present with parenting challenges but also issues around relationships, bereavement, accessing childcare, household budgeting and additional needs. Many describe the service as a lifeline.
-
Continued the Toy Library stay and play sessions which were very well attended with sessions regularly being full (6 – 8 families) both at Vallis and the Library. Families from varying backgrounds come along and benefit from parenting support, socialising and spending quality time with their children. Membership and borrowing dropped off since Covid and we started discussions with Frome Library about running loans in partnership with them, which will dramatically increase access for borrowing.
-
Started work planning the Children’s Festival for 2023, working together with young people from various schools and community groups, enabling them to gain skills and raise awareness of their chosen issue – climate change.
-
Ran various projects as and when funding was available including Welcome Packs for refugee children and theatre tickets at Christmas. We also supported a family that had a house fire with a parcel of toys. Our Welcome Packs have been very well received and refugee families gave their thanks for the support we have given them, helping them to settle in the country – we also add them to our referred families list and invite them to our holiday activities.
Trustees and staff met in January 2023 to set our Service Plan for the next 3 years which included the following 4 priorities:
-
Youth club and support for the 8 – 13 yr old age group.
-
Additional fundraising.
-
Expanding holiday activities.
-
Coproduction of services with families.
Financial Review
While our focus over the period was on transitioning to a charity we also secured a good level of income and had a healthy balance at the end of the reporting period of £52530.
Our principal source of funds was from grants from various sources including several from Government or local authority sources. Trustees identified the need to diversify our funding strategy in the future.
We drafted a reserves policy which will assist us when planning and explaining our approach to stakeholders. It will contribute to trustees ability to balance the needs of current and future beneficiaries, to provide stakeholders with assurances that the charity is well managed and that it has, where appropriate, a strategy for building up reserves.
Without a reserves policy, the Board cannot be confident that their reserves level matches the charity's needs at the time. The charity could be holding reserves that are too high or too low for its needs.
Our free reserves at the end of March 2023 are £8635.98; restricted/designated funds are £43339.06. Our reserves policy was subsequently approved by trustees on 6[th] April 2023.
Structure, Governance and Management
Purple Elephant Family Support is a CIO governed by a Foundation Model Constitution.
During the period we had 5 trustees who met 3 times. The Office and Service Manager attended the meetings.
Purple Elephant runs some of its services in partnership with other organisations, notably the family activities during school holidays, which are run together with Fair Frome.
Reference and Administrative details
| Charityname | PurpleElephant Family SupportCIO |
|---|---|
| Registered charity number |
1200243 |
| Charity’s principal address |
Cheese and Grain, Justice Lane, Frome, Somerset BA11 2HU |
Names of the charity trustees who manage the charity during the period:
Sue Willis (chair and Office and Service Manager), Helen Fielden, Tracey Ashford, Cath Puddick (Secretary), John Clarke.
There were no corporate trustees and no trustees holding title to property belonging to the charity.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Helen Fielden Full name(s) Rachel Griffin Position (eg Chair Trustee Secretary, Chair, etc)
Date 6[th] March 2024
Registered Charity number 1200243
Purple Elephant Family Support (Charity)
Unaudited Report and Accounts
31 March 2023
Purple Elephant Family Support (Charity) Report and accounts Contents
| Page | |
|---|---|
| Charity information | 1 |
| Trustees' report | 2 |
| Profit and loss account | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 |
Purple Elephant Family Support (Charity) Charity Information
Trustees
S Willis H Fielden T Ashford J Clarke C Puddick
Accountants
Delphi Accounting Ltd Unit M6 Frome Business Park Manor Road Frome Somerset BA11 4FN
Registered office
Cheese & Grain Market Yard, Justice Lane Frome Somerset BA11 1BE
Registered charity number
1200243
1
Purple Elephant Family Support (Charity) Registered charity number: 1200243 Trustees' Report
The trustees present their report with the financial statements of the charity for the period ended 31 March 2023.
The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
2022/2023 has seen the transition of the orgnaisation from a CIC to a charity and formally welcome two new trustees.
We have continued to support children with their mental health via our befriending service and the 2022 Children's Festival was a great success with over 3,000 people in attendance. Holiday activities and The Toy Library have continued this year, along with the expansion of Small Steps, with a new support group based at the hospital.
Registered charity number
1200243
Trustees
The following persons served as trustees during the period:
S Willis H Fielden T Ashford J Clarke C Puddick
This report was approved by the board on ………………………… and signed on its behalf.
Sue Willis Signed on 22/06/23 @ 15:13
Mrs S Willis Trustee
2
Purple Elephant Family Support (Charity) Registered charity number: 1200243 Independent Examiner's Report
Independent Examiner's Report to the Trustees of Purple Elephant Family Support (Charity)
I report to the charity trustees on my examination of the accounts of Purple Elephant Family Support (Charity) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act")
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity.
Independent examiner's statement
Since your charity's gross income did not exceed £250,000, there is no requirement for your examiner to be a member of a listed body. I can confirm that I am qualified to undertake the examination. Also I am a registered member of CIMA (Chartered Institute of Management Accountants) which is a listed body on the Charity Commission panel.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independant examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Delphi Accounting Ltd Chartered Tax Advisers Unit M6 Frome Business Park Manor Road Frome Somerset BA11 4FN
…………………………
22nd June 2023
3
Purple Elephant Family Support (Charity) Statement of Financial Activities for the period from 1 September 2022 to 31 March 2023
| Income and Endowments Charitable expenses Restricted funds Net income Movement for the period |
2023 £ 56,502 (42,484) 38,512 |
|---|---|
| 52,530 | |
| 52,530 |
4
Purple Elephant Family Support (Charity) Registered number: 1200243 Balance Sheet as at 31 March 2023
----- Start of picture text -----
Notes 2023
£
Fixed assets
Tangible assets 2 332
Current assets
Cash at bank and in hand 52,198
Net current assets 52,198
Net assets 52,530
Funds
Unrestricted Funds 18,992
Restricted Funds 7 33,538
Total funds 52,530
----- End of picture text -----
The financial statements were approved by the members of the committee and authorised for
issue on ………………………………………… and are signed on their behalf by;
Sue Willis Signed on 22/06/23 @ 15:13
Mrs S Willis Trustee Approved by the board on …………………………
5
Purple Elephant Family Support (Charity) Movement in Funds for the period from 1 September 2022 to 31 March 2023
| Donations Grant Income Other income Restricted funds Total Income Resources Expended Charitable Activities Charitable expenses Total Resources Expended Net Income for the year Reconciliation of Funds Total Fund Brought Forward at 1st Sep 2022 Total Fund Carried Forward at 31st Mar 2023 |
Unrestricted Funds 2023 £ 4,899 2,500 1,262 - |
Restricted Funds 2023 £ - - - 35,289 |
Total 2023 £ 4,899 2,500 1,262 35,289 |
|---|---|---|---|
| 8,661 | 35,289 | 43,950 | |
| 8,661 | 35,289 | 43,950 | |
| (2,221) | (40,263) | (42,484) | |
| (2,221) | (40,263) | (42,484) | |
| 6,440 | (4,974) | 1,466 | |
| 12,552 | 38,512 | 51,064 | |
| 18,992 | 33,538 | 52,530 |
6
Purple Elephant Family Support (Charity) Notes to the Accounts for the period from 1 September 2022 to 31 March 2023
1 Accounting policies
Basis of preparation
The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standars applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on a cash basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Fixtures, fittings, tools and equipment
25% straight line basis
Trustees Remuneration
There were no trustees' remuneration or other benefits for the period ended 31 March 2023.
There were no trustees' expenses paid for the period ended 31 March 2023
2 Tangible fixed assets
| Cost Additions At 31 March 2023 |
Plant and machinery etc £ 443 |
|---|---|
| 443 |
Depreciation
7
Purple Elephant Family Support (Charity) Notes to the Accounts
for the period from 1 September 2022 to 31 March 2023
| Charge for the period At 31 March 2023 Net book value At 31 March 2023 |
111 |
|---|---|
| 111 | |
| 332 |
8
Purple Elephant Family Support (Charity) Notes to the Accounts
for the period from 1 September 2022 to 31 March 2023
3 Other information
Purple Elephant Family Support (Charity) is a charity registered with the charity commission in England and Wales. Its registered office address is:
Cheese and Grain
Market Yard, Justice Lane Frome Somerset BA11 1BE
9
Purple Elephant Family Support (Charity) Detailed statement of financial activities for the period from 1 September 2022 to 31 March 2023
This schedule does not form part of the statutory accounts
| Income and Endowments Charitable expenses Restricted funds Operating surplus Net Income/(Expenditure) |
2023 £ 56,502 (42,484) 38,512 |
|---|---|
| 52,530 | |
| 52,530 |
10
Purple Elephant Family Support (Charity) Detailed statement of financial activities for the period from 1 September 2022 to 31 March 2023
This schedule does not form part of the statutory accounts
| Income and Endowments Grant income Donations and gift aid Other income Restricted funds Administrative expenses Employee costs: Wages and salaries Staff training and welfare General administrative expenses: Project costs Sub-contractor / Activity providers Equipment and resources Subscriptions Insurance Software Depreciation Sundry expenses Legal and professional costs: Solicitors fees Advertising and PR Other income Restricted funds |
2023 £ 2,500 4,899 13,814 35,289 |
|---|---|
| 56,502 | |
| 23,051 105 |
|
| 23,156 | |
| 7,961 6,574 1,422 484 912 31 111 238 |
|
| 17,733 | |
| 480 1,115 |
|
| 1,595 | |
| 42,484 | |
| 38,512 |
11
Registered Charity number 1200243
Purple Elephant Family Support (Charity)
Unaudited Report and Accounts
31 March 2023
Purple Elephant Family Support (Charity) Report and accounts Contents
| Page | |
|---|---|
| Charity information | 1 |
| Trustees' report | 2 |
| Profit and loss account | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 |
Purple Elephant Family Support (Charity) Charity Information
Trustees
S Willis H Fielden T Ashford J Clarke C Puddick
Accountants
Delphi Accounting Ltd Unit M6 Frome Business Park Manor Road Frome Somerset BA11 4FN
Registered office
Cheese & Grain Market Yard, Justice Lane Frome Somerset BA11 1BE
Registered charity number
1200243
1
Purple Elephant Family Support (Charity) Registered charity number: 1200243 Trustees' Report
The trustees present their report with the financial statements of the charity for the period ended 31 March 2023.
The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
2022/2023 has seen the transition of the orgnaisation from a CIC to a charity and formally welcome two new trustees.
We have continued to support children with their mental health via our befriending service and the 2022 Children's Festival was a great success with over 3,000 people in attendance. Holiday activities and The Toy Library have continued this year, along with the expansion of Small Steps, with a new support group based at the hospital.
Registered charity number
1200243
Trustees
The following persons served as trustees during the period:
S Willis H Fielden T Ashford J Clarke C Puddick
This report was approved by the board on ………………………… and signed on its behalf.
Sue Willis Signed on 22/06/23 @ 15:13
Mrs S Willis Trustee
2
Purple Elephant Family Support (Charity) Registered charity number: 1200243 Independent Examiner's Report
Independent Examiner's Report to the Trustees of Purple Elephant Family Support (Charity)
I report to the charity trustees on my examination of the accounts of Purple Elephant Family Support (Charity) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act")
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity.
Independent examiner's statement
Since your charity's gross income did not exceed £250,000, there is no requirement for your examiner to be a member of a listed body. I can confirm that I am qualified to undertake the examination. Also I am a registered member of CIMA (Chartered Institute of Management Accountants) which is a listed body on the Charity Commission panel.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independant examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Delphi Accounting Ltd Chartered Tax Advisers Unit M6 Frome Business Park Manor Road Frome Somerset BA11 4FN
…………………………
22nd June 2023
3
Purple Elephant Family Support (Charity) Statement of Financial Activities for the period from 1 September 2022 to 31 March 2023
| Income and Endowments Charitable expenses Restricted funds Net income Movement for the period |
2023 £ 56,502 (42,484) 38,512 |
|---|---|
| 52,530 | |
| 52,530 |
4
Purple Elephant Family Support (Charity) Registered number: 1200243 Balance Sheet as at 31 March 2023
----- Start of picture text -----
Notes 2023
£
Fixed assets
Tangible assets 2 332
Current assets
Cash at bank and in hand 52,198
Net current assets 52,198
Net assets 52,530
Funds
Unrestricted Funds 18,992
Restricted Funds 7 33,538
Total funds 52,530
----- End of picture text -----
The financial statements were approved by the members of the committee and authorised for
issue on ………………………………………… and are signed on their behalf by;
Sue Willis Signed on 22/06/23 @ 15:13
Mrs S Willis Trustee Approved by the board on …………………………
5
Purple Elephant Family Support (Charity) Movement in Funds for the period from 1 September 2022 to 31 March 2023
| Donations Grant Income Other income Restricted funds Total Income Resources Expended Charitable Activities Charitable expenses Total Resources Expended Net Income for the year Reconciliation of Funds Total Fund Brought Forward at 1st Sep 2022 Total Fund Carried Forward at 31st Mar 2023 |
Unrestricted Funds 2023 £ 4,899 2,500 1,262 - |
Restricted Funds 2023 £ - - - 35,289 |
Total 2023 £ 4,899 2,500 1,262 35,289 |
|---|---|---|---|
| 8,661 | 35,289 | 43,950 | |
| 8,661 | 35,289 | 43,950 | |
| (2,221) | (40,263) | (42,484) | |
| (2,221) | (40,263) | (42,484) | |
| 6,440 | (4,974) | 1,466 | |
| 12,552 | 38,512 | 51,064 | |
| 18,992 | 33,538 | 52,530 |
6
Purple Elephant Family Support (Charity) Notes to the Accounts for the period from 1 September 2022 to 31 March 2023
1 Accounting policies
Basis of preparation
The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standars applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on a cash basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Fixtures, fittings, tools and equipment
25% straight line basis
Trustees Remuneration
There were no trustees' remuneration or other benefits for the period ended 31 March 2023.
There were no trustees' expenses paid for the period ended 31 March 2023
2 Tangible fixed assets
| Cost Additions At 31 March 2023 |
Plant and machinery etc £ 443 |
|---|---|
| 443 |
Depreciation
7
Purple Elephant Family Support (Charity) Notes to the Accounts
for the period from 1 September 2022 to 31 March 2023
| Charge for the period At 31 March 2023 Net book value At 31 March 2023 |
111 |
|---|---|
| 111 | |
| 332 |
8
Purple Elephant Family Support (Charity) Notes to the Accounts
for the period from 1 September 2022 to 31 March 2023
3 Other information
Purple Elephant Family Support (Charity) is a charity registered with the charity commission in England and Wales. Its registered office address is:
Cheese and Grain
Market Yard, Justice Lane Frome Somerset BA11 1BE
9
Purple Elephant Family Support (Charity) Detailed statement of financial activities for the period from 1 September 2022 to 31 March 2023
This schedule does not form part of the statutory accounts
| Income and Endowments Charitable expenses Restricted funds Operating surplus Net Income/(Expenditure) |
2023 £ 56,502 (42,484) 38,512 |
|---|---|
| 52,530 | |
| 52,530 |
10
Purple Elephant Family Support (Charity) Detailed statement of financial activities for the period from 1 September 2022 to 31 March 2023
This schedule does not form part of the statutory accounts
| Income and Endowments Grant income Donations and gift aid Other income Restricted funds Administrative expenses Employee costs: Wages and salaries Staff training and welfare General administrative expenses: Project costs Sub-contractor / Activity providers Equipment and resources Subscriptions Insurance Software Depreciation Sundry expenses Legal and professional costs: Solicitors fees Advertising and PR Other income Restricted funds |
2023 £ 2,500 4,899 13,814 35,289 |
|---|---|
| 56,502 | |
| 23,051 105 |
|
| 23,156 | |
| 7,961 6,574 1,422 484 912 31 111 238 |
|
| 17,733 | |
| 480 1,115 |
|
| 1,595 | |
| 42,484 | |
| 38,512 |
11