Charily number.. 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 Charity number.. 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 CONTENTS Page Report of the trustees Independent examiner's report Statement of financial activities Balance sheet Notes lo the financial statements Chaiily number.. 1200236 PLYMOLITH CITY PATRIOTS FOUNDATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 REPORT OF THE TRUSTEES The Trustees present their report and the charity accounts for the petiod ended 31 August 2023. The Irustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo chartties preparing their accounts in accordance with the Financial Reporting siandard applicable in the UK and Republic of Ireland IFRS 102) (effective 1 January 201 9). Plymouth City Patriots Foundation is a Charrtable Incorporated Organisation {CIOI governed according to the Constitution dated 15 August 2022. The charity was regisiered with the Charity Cofnmission on 1 September 2022. REFERENCE AND ADMINISTRATIVE D￿AlLs FOR THÉ CHARITY, ITS TRUSTEES AND ADVISERS Charity name.. The charty is known as. Plymouth Cily Patriots Foundation.. Charity Number. 1200236 The trustees at ihe date of approval of thls report and those who served during the period weie.. Carl Heslop- Chairperson Kerry Bidewell Martin Caruana - Treasurer Paul James Trevor Worth Appointed 0110912022 Appointed 2210512024 Appointed 0110912022 Appointed 0110912022 Appointed 0110912022 and resigned 3010612023 Prln¢lpal address- PlymoLrth Marjon Univeisily Derriford Road Derriford Plymouth PL6 88H Independent Examlner. Callum Elliott MAAT Charity number.. 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 REPORT OF THE TRUSTEES STATUS, GOVERNANCE AND MANAGEMENT Goveming document The eh8rity is governed by its Constitution, dated 15 August 2022. Recrultment and appolntment of new trustees New trustee appointmenis and resignations are noled on the previous page. New trustees can be appointed by a resolution passed at a meeting of charily trustees. In selecting individuals for appointment, the charity trustees MU￿ have regard to the skills. knowledge and experience needed for the effective administration of the CIO. New trustees 8re inducted into the charity's workings during meetings held regulaily. Organlsatlonal structure The charity is a Charitable Incorpoiaied Organisation. The Chairperson. Carl Heslop, manages the charity's day-ttrday activities. iogether with Paul James, who is responsible for developing the coaching programs. The trustees have overall responsibility for the charity's management. The charrty holds trustee meetings throughout the period, which are org8nised by the Trustees to conlinue with the work necessary to maintain the charitls objectives. All trusiees gave iheii lime freely, and no trustee remuneration was paid during the period. Risk management The trustees have a duty lo identify and review the iisks its which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against ffaud and eiror. The trustees actively review the risks faced by the charity regularly. During ihis period, risk management issues were focused on managing the high interest of children and iheir parents wanting to participate in basketball sessions and being able io fulfil the demand. Coaching iequirements were fulfilled with one full- time coaching member of siaff and volunieeis. Trustees and volunteers fulfilled admini￿rative duties. The TrU￿ee$ have identified ihe ioles and responsibilrties within the charity and allocated these to various job titles. which they are in the process of formally fulfilling in the upcoming 2024125 season. The foundation has been formed with a coniinued close relationship and partnership with the Plymouth City Pairiois professional club. However, its existence is not dependenl on a professional club being In operation and iheiefore this risk is removed should any changes occur. The Board is confident that the charity is in a fit state and can move towards growth and continue supporting Plymouth City Patriots Foundation over the upcoming years. Charity number: 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 REPORT OF THE TRUSTEES OBJECTIVES AND ACTIVITIES The chafily was established to creale a communily basketball club that would be available to children of all ages, backgrounds. and abilities, giving them ihe opportunity io participate in basketball. The high demand for youth basketball participalion was identified, and with the formation of a new pro team, Plymouth City Patriots, the opportunity to have a yOLrth club that also provided a palhway to professional basketball was taken. The graphic below illustrates the youth basketball program developed by the Foundation. PIIII•ITi r iii PLYMOUTH CITY PATRIOTS PATHWAY ACADÉMY LEVEL DEVÉLOPMENT LEVEL Zzo PAY TO PLAY LEVEL •rl4 SCHOOL5 COMMUNITY BASKETBALL PROGRAMMES The Club aims to provide sessions aeross Plymouth and the surrounding area and fulfils this by working with schools, colleges, and PlymoLrth Marjon University lo provide the courts and facilities. By reaching out across the cty and providing a variety of programs, the eharrty aims io remove the baTriers lo entry for children. The Club is a growing community of people with a passion for basketball and benefits from the support of volunteers. The ciJJh ran rtevRloD the skills of the volunteers and helD them ￿ain gualifications in coaching, refereeing and iable officiating. Charity number.. 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 REPORT OF THE TRUSTEES ACHIEVEMENT AND PERFORMANCE The foundation successfully developed its community schools programme by employing a full-time community coach and creating a competitive development programme for U12s. U14s. and Ul 6s teams. This offering was created for both boys and gills. 11 is a fully inclusive programme thai develops the needs of every age group lo succeed. The club decided not lo enlertheseleams into national league competitions and to develop these groups through friendlies with a mix of childien playing across muliiple youth organisalions. We also received funding to deliver school coaching in neuro-diverse educational establishments that fit our organisation's fully inclusive commitments. In addition to ihe above. the Club was fortunate to be invrted to compele in a high-level baskdball competition in Brest. France. The club took the U16 squad, which was really worthwhile and enjoyable for the children and their families. FINANCIAL REVIEW The charity experienced a delay in setting up 8 bank accouni, which was outside of ils control. A current and reserve account were set up in July 2023. Before this, the club managed its finances through the pro club PB 2021 Ltd. trading as Plymouth City Patriots. PB 2021 Ltd received funds and paid out expenses on behalf of the charity. PB 2021 Ltd maintained a record of the funds held, which is represented in the accounts as a debtor. The charity now entiiely controls the finances, and ihe treasurer, Martin Caruana, implemented a Xeio subscriptlon. The first-yeai performance of the club was very positive. and a surplus of funds of £38,074 was cariied forward to the 2023124 period. Chartty number.. 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 REPORT OF THE TRUSTEES Grants No grants were received during the period. The charity is ieviewing grani funding opportunities and is in the process of submitting applications. Reser¥es policy Generally, it is considered Prudent to mainiain a level of usable reserves sufficient to cover unexpected and unplanned events so that the charity's primary objeciive is preserved. At the same time, the Trusiees wish to ensure that it uses its funding to benefit the community. Investment pollcy and objectives Aside from retaining a prudent amount in reserves each year. most of the charily's funds are spent in the short term, so few funds are available for long-term investment. Investment may be an option in future years, but the Irustees believe ihe chafitls money must remain available and easily accessible should unfoFeseen expenses arise. FUTURE DEVELOPMENTS The foundation plans to expand ihe schools offerings with a wider outreach program to interact with more children across the city. We are also looking lo partnei with organisations that allow the club to develop and coach children in deprived city areas. Our competrtive development program will also extend io a further U18s team competing in nation81 league competition next season. We have also agreed a partnership wrth Tor Bridge High to deliver a high-level basketball academy to commence in Sept 2023 ov dby f the boaid of trustees on ......... .... ... ¥f. and signed on tts behalf by.. Carl Heslop Chair Charity number.. 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report to the charity Iruslees on my examinalion of the charity's accounis for the period ending 31 August 2023. as set out on pages 5 to 10. Responsibilities and basis of report As the charity s trustees, you are iesponsible for the preparation of the accounts in accordance with ihe ¥equirements of the Charities Act 2011 Ilhe Act'l. Havlng sallsfied myself ihai the accounts are eligible for independent examination, I report wf(h respeth to my examinalion of your charitls accounts as carried out under section 145 of ihe Charities Act 2011 {Ihe 2011 Act"). In carrying out my examination, I followed the directions given by the Charity Commission (under section 145{51{bl of the 2011 Act). My role is to state wheiher any material matters have come to my attention. giving me cause to believe.. 1. that accounting records were not kept as requlred by seetion 130 of the Acl,. or 2. that the accounts do not accord wrth ihose records or 3. Ihat the aecounis do nol comply with the accounting requirements of the Act,. or 4. that further information is needed for a proper understanding of the accounts. Independent examlnerfs statement I have completed my examination and have no concerns regarding matters {1) to (41 listed above, and. in connection with following the Directions of the Charity Commission, I have found no mattels that require drawing to your attention. Callum Elliott MAAT Dale.. Charily number.. 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION FINAMCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 STATEMENT OF FINANCIAL ACTIVITIES TOTAL INCOMING RESOURCES 87.579 87,579 RESOURCES EXPENDED Cost of charitable aclivrties Support Costs TOTAL RESOURCES EXPENDED 49,457 48 49.505 49,457 49,505 NET INCOMEIEXPENDITURE 34.552 34,552 TRANSFERS BETWEEN FUNDS NET MOVEMENT IN FUNDS 34.552 34,552 RECONCILIATION OF FUNDS: FUNDS BROUGHT FORWARD FUNDS CARRIED FORWARDS 38.074 38,074 Charrty number.. 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION FINANCIAL STATEMENTS FOA THE PERIOD ENDED 31 AUGUST 2023 STATEMENT OF FINANCIAL POSITION Current assets Cash at bank and in hand Funds held by PB 2021 Ltd 1,018 37,056 Net a8$ets 38,074 Funds Unrestricted funds Restricted funds 38,074 38,074 Tho finqncial state itslb h4lf by.. ents were approved by ihe Board of Tiustees on and were signed on Carl Heslop Chair Charily number.. 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 NOTES TO THE FINANCIAL STATEMENTS Note 1 - ACCOUNTING POLICIES Accounting conventlon The financial statements of the CIO. which is a public benefit entrty under FRS 102, have been prepared in accordance wTrth the Charrties SORP (FRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accoidance with ihe Financial Reporting ￿andard applicable in the UK and Republic of Ireland {FRS 1021 {effective l January 20151.. Financial Reporting siandaid FRS 102'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Incoming resources All charity income is recognised in the Statemenl of Financial Aclivities. Once the charity has entitlement to the funds. the income will likely be received, and the amount can be measured reliably. Incoming resources from grants relaied io performance and specific deliverables are accounted for as ihe charity earns the right to consideration for its performance. Other grants, where entitlement is not conditional on the charity's delivery of a specific performance, are recognised when ihe chaiily becomes unconditionally entitled to the grant. Incoming resources from other charitable activities are accounted for when earned. Resources expended Expenditure is accounled for on an accrual basis and has been classified under headings that aggregate all costs related lo the category. Where costs cannot be directly attributed to particular headings.lhey have been allocated to activities on a basis consistent with Ihe use of resources. Taxation The charity is exempt from tax on its charitable activilies. Fund accounting Unrestricted funds can be used in accordance wilh ihe charitable objectives at the discretion of the trustees. There are no restricted funds. Restricted funds can only be used for particular restricted purposes within the charity's objects. Resl¥iciions arise when specified by the donor or when funds are raised for particulai restficted purposes. Charity nurnber.. 1200236 PLYMOUTH CITY PATRIOTS FOUNDATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 NOTES TO THE FINANCIAL STATEMENTS Note 2 - ANALYSIS OF INCOME Game and coaching fees received Sponsorship Game day refreshrnent income 84,055 1900 624 87,579 84,055 2.900 624 87,579 Note 3 - ANALYSIS OF EXPENDITURE DIRECT CHARITABLE EXPENDITURE Coach staff Employerfs NIC Court hire Clothing and kil Registralion and entry fees Officials Travel and subsisienee Trophies 18,342 721 22.722 4.928 1,447 100 1.035 162 49,457 18,342 721 22,722 4.928 1,447 100 1,035 162 49,457 SUPPORT COSTS Stripe fees 48 48 49,505 Note 4 - FEES FOR EXAMINATION OF ACCOUNTS The preparation of ihese accounts on behalf of the Trustees and the Independent Examination was provided by Callum Elliott MAAT. Callum donaied his services, and no charge was made to the charity. The commercial value of these services would have been £1,200 (including VAT). Note 5 - PAID EMPLOYEES No employees received employee benefits (excluding employer pension costs) of more than £60,000 for the reporting period. Note 6 - TRUSTEES REMUNERATION AND EXPENSES The trustees neiiher received nor waived any emoluments OT expenses during the period. Noto 7 - ANALYSIS OF NET ASSETS BETWEEN FUNDS Cash at bank and in hand Funds held by PB 2021 Ltd 1,018 37,056 38,074 1.018 37,056 38,074 io