Ukraine to Chilterns Charitable Incorporated Organisation Annual Accounts For the year ended 31 March 2024 Charity Number 1200220
CONTENTS PAGE AdministratNe Infomation Trustees Report Receipts and payments account Statement of Assets and Liabilities Notes to the Accounts
ADMINISTRATIVE INFORMATION Charity Narne- Ukraine to Chilterns Charitable Incorwrated Or8anisation Charlty registration number. I2220 Registered Office: Gen Pastures Lower Road Loosley Row Princes Risborough Buckinghamshire HP27 OPF Trustees.. Mrs Louisa Spearing (Chairl Mrs Louise Bmoks-Usher1Secretary} Mrs Catherine Collet-Fenson Mrs Ola Cross Mrs Caroline Gulliver (Treasurer) Mrs Marie Louise Morley Mr5 Elizabeth Thomas-Davies His Honour Christopher Tyrer DL Bankers= National Westminster Website- LTrkraine2chilterns.com
Trustees. Report The Board of Trustees presents its Trustees, Report and financial statements for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note I to the accounts and comply with the charivs constitution and the requirements of the Charities Act 2011. Airns and Objertlves The objects of the charity are twofold- To relieve the needs of Ukrainians granted refugee ststus under the Homes for Ukraine scheme and their hosts in Princes Risborough, L0051ey Row, Lacey Green, Speen and other nearby villages in the South Buckinghèmshire Chilterns area. by the provision of practical and financial assistance, advice and SUPF)orL The provision of facilities for recreation or other leisure time occupation with the object of improvin8 the conditions of life of those persons who are Ukrainian refugees in this country under the Homes for Ukraine scheme. Review of achlevements Our area represents the second largest group of sponsors and their Ukrainian guests in Buckinghamshire. As the war in Ukraine entered its second year, one of the major issues facing the charity was that of finding alternative accommodation for familie5 who need to move elsewhere after their initial hosting period came to an end. A lack of available rental properties combined with the long waiting list ft)r social housing continues to make this a significant thallen8e. We have worked hard to either re-match our guests with new hosts or to SUPPOrt guests to greater financial and personal independence. Welfare The charity has worked with the community to cOrdinate the provision of welfare Education.. Many of our local Schools have taken Ukrainian children into their classrooms and are providing English language support and a solid education to these young people. The children are rising to the challenges that leaminE in a new language pose5 for them and their English continue5 to improving immeasurably. Clothing.. The Clothes Barn, run by a team of volunteers, continues to be a terrific success. The barn, use of which is generou51y donated free of charge, provides a space for donated and new items of clothing to be collected, tried on and distrlbuted among Ukrainian fami5ies. Summer holiduys.. For a second year. The Beacon School. along with Super Camps provided 30 of our Ukrainian children from ages 5-12 with tmo weeks of activities and fun in the 2023 summer holidays. The children enjoyed swimmin& water fights. play and nature walks. while allowing their parents to continue to work. Ukraine to Chilterns have presented a commemorative artsvork to the school, acknowledging their outstsnding support of Ukrainian child refvgees. The Mothers Union Sponsored an amazing day of'Go Ape, fvn at Wendover Woods in which over IS families took part. A day trip to CINeden was also well attended. Motts coaches generously supplied
transport and Cliveden offered a chance for the guests to see a fascinating part of English heritage, as well as an opportunity to take the views of the beautiful Thames Valley and surroundin8 Chiltern Vigil: On the 24th of February. the charity marked the second year of war in Ukraine with a memorial service at St Marfs Church, Princes Risborough. It was truly heartwamiing to welcome over 200 local people and Ukrainian guests to the service and, later. to a 'bring and share. reception at St Mary's Church H311. The mood was sombre. as one would expert, but the servlce was beautrful all the same. A welcome was offered by Reverend Canon, David Williams and Andy Ball, Town Mayorand Councillor, spoke, offering words of support from the town community. Prayers of Peace and Hope were offered by Reverend Canon. Tony Bundock and, after a minute's silence. the Ukrainian Guests sang their National Anthem. One of our Ukrainian guests 8ave a generous speech of thanks and highlighted the guests sincere gratitude to the British community here. in providing a sanctuary and welcoming our guests with kindness and love. Financial Support Financial support has been offered by the award of Independence grants either to support Ukrainians in moving into and fvrnishing independent accommodation or in seeking to establish their own businesses. Assistance has a150 been awarded to allow Ukrainian children to pursue interests such as drama classes and theatre trips. F•nabKlal Review The charity was established in the Spring of 2022 following the announcement of the governments Homes for Ukraine Scheme with being funds rdised and distributed. The charity was registered with the Charities Commission on 31 Au8USt 2022. The accounts represent the year ended 31 March 2023 with the comparative amounts representing the period from the date of re815tration to the Charity's first financial year end. 31 March 2023. Amounts transferred in from activities prior to incorporation are analysed in a note to the accounts for information. The overall result for the period was a surplus on the general fund of £4.952. Income was achieved through a combination of grants. donations and fundraising and we are immensely gratefLEI to all who have supported us. Significant fundraising events included a golf day, a barn dance and an art exhibition and auction. We have forged strong links with many of the local community groups and are especially grateful to The Rotary Club of Princes Risborough and Bucks County Council. Numerous donations from individuals and groups have been reived. In addition. a donation of £1,160 was made to cover a shortfall in rental expenditu for one Ukrainian family and this amount is accordingly restricted to those rental payments. Amount5 raised have been utilised for Independence Grants. welfare events and business support. Unrestricted funds at 31 March 2023 amounted to £9,884 with a further £1,4CK) being held in the restricted fund. All funds are held at National Westminster Ban Reserves Pollcy The Trustee5 aim to maintain free reserve5 in unrestricted funds of at least £l.IXKJ. The Trustees consider that this level will provide sufficient funds to respond to applications for grants and ensure that welfare support and governance costs can be covered.
Plan5 for fLrture periods The charity plans to continue to support guests to greater financial and personal Independen and to continue with all the other Welfa actNities outlined above subject to satisfactory funding arrangements. Strurture. Governance and Management Governlng Document: The organisation is a charitable incorporated organisation registered as a charity on 31 August 2022 and governed by its Constitution. Charlty Trustees: The first charity Trustees and their periods of appointment are as follows- Mrs Louisa Spearing (Chairl Mrs Louise Brooks-usher (Secretary) Mr5 Catherine Collet-Fenson Mrs Caroline Gulliver ITre85urerl Mrs Elizabeth Thomas-Davies His Honour Christopher Tyrer DL 4 years 4 years 3 years 3 years 2 years 2 years New trustee5 are appoint8d by the existing trustees having regard to skills, knowledge and experience needed for effective administrdtion of the CIO. New trustees seThe for a period of three years after which they may put themselves forward for re-appointment. Mrs Ola Cross and Mrs Marie Louise Morley were appointed at a meeting of the Trustees on 3 November 2022 for a period of 3 years. The Trustees consider themselves as comprising the key management personnel of the charity in charge of direrting and controlling its actNities and running and operating the charity on a day to dav basis. All trustees gNe of their time freely and no trustee remuneration was paid in the year. The Trustees consider that neither an audit nor an independent examination is required for this year under settion 144 of the Charities Art 2011 as the gross income of the charity is less the £25,LKKJ. Mrs Louisa Spearing CHAIR of TRUSTEES
Ukralne to Chilterns Charitable Incorporated Organisation Receipts and Payments Account for the year ended 31 March 2024 Year ended 31 March 2024 General Restricted Total Funds Funds 31 August 2022 to 31 March 2023 General Restricted Totsl Funds Funds RECEIPTS Grants Donations Fundraising Interest 5.7CK) 1.887 1,671 127 9,385 7.2CiI 12.9(M) 1.887 1.671 127 16.585 2.377 4.179 672 2,377 5,339 672 1,160 7,21X) 7.232 1.160 8,392 Payments Individual grants Entertainment Gift5 Goods and services Ukrainian busines5 support Clothes barn Fundraising expenses 2,335 421 222 635 6.030 8.365 421 222 1.835 3,550 1.158 1.277 1.394 442 3.710 1,158 1.277 1,394 442 1.2 1.081 18 8,920 1,081 18 9.080 347 4,023 347 11.253 7.230 160 Exces5 of receipts over payments 5,362 {301 5.332 {1,6881 16881 Funds transferred on registration Transfer between funds 6,640 14301 430 Cash at bank l April Cash at bank 31 March 4,952 5.952 11.284 4.952 S,952 Represented by- Cash at Bank 11.284 5,952 Approved by the Trustees on S September 2024 and signed on their behalf by- Mrs Louisa Spearin8 CHAIR ofTRUSTEES
Ukraine to Chilterns Charitable Incorporated Organisatlon Statement of Asset and liabilities as at 31 March 2024 General Funds Restricted Funds Total Monetsry Assets Natwest Business Current account 903 903 Natwest Business ReseNe account 8.981 10,381 TOTAL 11,284 Statement of Asset and Liabilities as at 31 March 2023 General Funds Restricted Funds Total Monetary Assets Natwest Business Current account Natwest Business Reserve account 4.398 1,106 5.504 TOTAL 1,106 5.952
Ukraine to Chiltems Charitable Incorporated Organisation Notes to the A(c(wnts Accounting Policies lal Basis of preparation and assessment of going concern The accounts have been prepared in accordance with the requirements of the Charities Act 2011 Dn a receipts and payments basis. Funds Restricted funds are funds which are to be used in accordance with specific restrirtions imposed by the donor or the Constitution. The movement in restricted funds during the year were.. Balance blf Receipts Payments Transfers Balan clt Rental payments Creative Conversation Independent Living TESOL Qualification 11.4301 I1,2)) 14,6CKII 430 1.2rx) 4¢)0 I,c()o 1,400 7,21XI 17.2301 430 Unrestricted funds comprise those funds which the Trustees are free to use for any purpose in furtherance of the charitable objects. Unrestritted funds include designated funds where the Trustees, at their dixretion, create a fund for a specific purpose. There are currently no designated funds. There were no non-monetary assets. liabilities or provisions at 31 March 202412023: None) Fund5 transferred on registration comprise reiptS and payments prior to the registration of the charityand comprised: General Funds RECEIFrs Grants Donations Fundraising 2,115 3,378 8,139 13.632 Payrnents Individual grants Clothes barn Travel expenses Gifts 5.771 512 559 150 6,992