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2023-09-30-accounts

Company Number: CE030109

REGISTERED CHARITY NUMBER: 1200218

Report of the Trustees and Examined Financial Statements for the Year Ended

31[st] August 2023 (active from 1[st] January 2023) for

East Kent Federation of Women’s Institutes CIO

Bay Tree Accountancy Chartered Accountants Stelling Minnis Canterbury Kent CT4 6AA

East Kent Federation of Women’s Institutes CIO

Contents of the Financial Statements For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

Page
Report of the Trustees 1 to 5
Independent Examiner’s report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 12
Detailed Statement of Financial Activities 13 to 14

East Kent Federation of Women’s Institutes CIO

Report of the Trustees

For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued October 2019).

Incorporation

The charitable incorporated organisation was incorporated on 30 August 2022 and commenced trading on 1 January 2023.

REFERENCE AND ADMINISTRATION DETAILS

Registered Charity Number 1200218 Principal Address Suite D Crown House John Roberts Business Park Pean Hill Canterbury Kent CT5 3BJ

Trustees

Carol Evans - Chairman S Elizabeth Lansman - Treasurer Sheila Spiers - Vice Chairman Sandy Brown - Vice Chairman Gillian Bull - Vice Chairman Carol Davidson Susan Hankins Mary Telford Angela Coleman (appointed 24/04/2023) Julie Driver (appointed 17/02/2023)

Independent Examiner

Bay Tree Accountancy Chartered Accountants Stelling Minnis Canterbury Kent CT4 6AA

Principal Bankers

Lloyds Bank plc PO Box 1000 BX1 1LT

1

East Kent Federation of Women’s Institutes CIO

Report of the Trustees For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The Charity is a charitable incorporated organisation, incorporated on 30 August 2022.

Risk Management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees have examined the major strategic, business and operational risks involved in the Charity's activities and are satisfied that the appropriate reports and information have been produced for the Charity's operation.

Public Benefit

The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Commission in determining the activities undertaken by the charity.

Further information on the activities undertaken for the public benefit is given in the Objectives and Achievements sections of this report.

2

East Kent Federation of Women’s Institutes CIO

Report of the Trustees

For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

OBJECTIVES AND ACTIVITIES

Objectives and Aims

CHARTER

The Women's Institute organisation is based on the ideals of fellowship, truth, tolerance and justice. With its original roots in rural and agricultural communities, it now embraces the interests of women in both rural and urban communities. All women who are interested in the values and purposes of the Women's Institute organisation may join, no matter what their views on religion or politics may be. The organisation is non-sectarian and non-party political. This does not prevent Women's Institutes from concerning themselves with matters of political and religious significance, provided the views and rights of minorities are respected and provided the organisation is never used for party-political or sectarian purposes. Women's Institutes are charitable and everything they do must be consistent with that special legal status.

OBJECTS

The main purposes of the Women's Institute organisation are:

c) to advance health for the public benefit and

d) to advance citizenship for the public benefit by the promotion of civic responsibility and volunteering In rule 3 'sustainable development' means the development which meets the needs of the present generation without compromising the ability of future generations to meet their needs.

The Women's Institute organisation seeks to give women the opportunity of working together through the Women's Institute organisation in their communities, of developing their capacity and skills, and of putting into practice those ideals for which The Women's Institute organisation stands

CONSTITUTION

A Federation is an association of Women's Institutes and which is formed with a constitution as laid down for Federations from time to time by the National Federation

OBJECTS OF THE INDIVIDUAL FEDERATION

The objects of the Federation shall be to further the purpose of the Women's Institute movement in East Kent and elsewhere

3

East Kent Federation of Women’s Institutes CIO

Report of the Trustees

For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

ACHIEVEMENT AND PERFORMANCE

Annual Review

It has been a busy year for the Federation and our WIs with many new experiences, changes and challenges. There are still the challenges of rising costs and prices and the continuing climate crisis, but the support of fellow members is invaluable.

After years of dedicated service to the Federation we said goodbye to our Federation Secretary, June Allan at the end of March and were delighted to promote Alison Baker to the position of Federation Secretary; we were also pleased to welcome Linda Gates to the post of Assistant Secretary in April.

A new bank account for the CIO was opened with Lloyds bank, this enabled the introduction of internet banking for the federation and our WIs. We also introduced online booking for events using Ticketsource giving members the option to book their own tickets should they wish but the traditional method of booking via the WI carried on. The introduction of Quickbooks accounting package has assisted our office staff and we thank them for their hard work.

The Annual Council Meeting took place on 22[nd] March, once again at The Leas Cliff Hall in Folkestone, where members enjoyed listening to inspiring speakers, browsing the stalls and catching up with friends.

Delegates and Observers attended the NFWI Annual Meeting in Cardiff in May where we were delighted that our conversion to CIO - Charitable Incorporated Organisation - was ratified. Our thanks to all those involved in making the process go smoothly.

A Resolution discussion meeting was held in St Peter’s Methodist Church in Canterbury and some very interesting new speakers were introduced at Auditions events. There have been successful Federation events including walks, talks, quizzes, craft day the ever-popular Spring Day and a successful Federation holiday. We are looking forward to more of these in 2024.

We were saddened that there have been WIs that have suspended but delighted to welcome new ones. Let us all promote our wonderful organisation and encourage new members to take advantage of the fun and friendship to be found in the WI.

4

East Kent Federation of Women’s Institutes CIO

Report of the Trustees For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

FINANCIAL REVIEW

Reserves Policy

The charity requires reserves to allow it to continue work to promote the interests of women in accordance with the charity’s objects in the event of unforeseen disruption to its income streams.

The trustees’ policy is to hold sufficient free cash reserves to meet its working capital requirements and to mitigate the impact of risks.

Investment policy and objectives

The Founding deed grants the trustees wide powers of investment. The Trustees are satisfied as to the financial performance of the Charity’s investments and other charitable activities in the year.

FINANCIAL POSITION

The statement of Financial Activities shows net incoming resources of £4,112, excluding transfers from EKFWI (unincorporated).

At 31[st] August 2023 the total funds of the charity totalled £472,569 (EKFWI (unincorporated) - 30[th] September 2022: £474,342) comprising restricted and unrestricted funds of £6,792 and £465,777 (EKFWI (unincorporated) - 30[th] September 2022: £27,239 and £447,103) respectively.

FUNDS HELD AS CUSTODIANS FOR OTHERS

The title to all real or personal property which may be acquired by or on behalf of the Federation shall be vested in not less than two and not more than four individual persons as holding Trustees or in the Official Custodian for Charities or in some other corporation lawfully entitled to act as custodian trustee.

ON BEHALF OF THE BOARD:

Carol Evans - Chairman - Trustee

Date: 29th February 2024

5

East Kent Federation of Women’s Institutes CIO

Independent Examiner’s report to the Trustees For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 August 2023.

This report is made solely to the charity’s Trustees, as a body, in accordance with Part 4 of the Charities (accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity’s Trustees those matters I am required to state to them in an Independent Examiner’s Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s Trustees as a body, for my work or for this report.

Responsibilities and basis of report

As the Trustees of the Charitable Incorporated Organisation (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's statement

I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. Accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. The accounts do not accord with those records; or

  3. The accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or

  4. The accounts have been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Dated: 29th February 2024

Sue Leitch BFP FCA FMAAT - Bay Tree Accountancy

6

East Kent Federation of Women’s Institutes CIO

Statement of Financial Activities

For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

Notes
INCOMING RESOURCES
Incoming Resources from generated funds
Charitable Income
Investment Income
2
Incoming resources from charitable
activities
Donations & Grants
Total incoming resources
RESOURCES EXPENDED
Cost of generating funds
Cost of generating charitable income
Governance costs
Other resources expended
Total resources expended
NET INCOMING(OUTGOING) RESOURCES
BEFORE TRANSFERS & NET GAINS/(LOSSES)
ON INVESTMENTS
Net gains/(losses) on investments
2
NET MOVEMENT IN RESOURCES
Total transfer due from EKFWI
(unincorporated)
Funds Transfer & Reclassification
MOVEMENT IN RESOURCES INCLUDING
TRANSFER & RECLASSIFICATION
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
CONTINUING OPERATIONS		 Memorandum
information
31/08/23
30/09/22
Unrestricted &
Designated
Funds
Restricted
Funds
Total Funds
Total
Funds
98,040
866
98,906
120,554
740
-
740
240
24
-
24
426
98,804
866
99,670
121,220
49,373
-
49,373
64,320
51,144
-
51,144
77,195
6,919
-
6,919
19,537
107,436
-
107,436
161,052
(8,632)
866
(7,766)
(39,832)
11,878
-
11,878
(58,815)
3,246
866
4,112
(98,647)
441,218
27,239
468,457
-
23,240
(23,240)
-
-
467,704
4,865
472,569
-
-
-
-
572,989
467,704
4,865
472,569
474,342

All incoming resources and resources expended arise from continuing activities.

The notes form part of these financial statements

7

The East Kent Federation of Women’s Institutes

Balance Sheet

As at 31[st] August 2023

Notes
FIXED ASSETS
Tangible Assets
5
Investments
8
CURRENT ASSETS
Stock
6
Debtors
7
Prepayments
7
Cash at Bank and in Hand
CREDITORS
Amounts falling due within one year
9
NET CURRENT ASSETS/(LIABILITIES)
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
Unrestricted Funds
10
Designated Funds
10
Restricted Funds
10
TOTAL FUNDS		 Unrestricted
&
Designated
Funds
Restricted
Funds
1,804
-
350,642
-		 Memorandum
information
31/08/23
30/09/22
Total
Funds
Total Funds
1,804
1,804
350,642
415,795
352,446
-		 352,446
417,599
2,875
-
16,635
-
9,266
-
107,204
4,865		 2,875
4,078
16,635
3,367
9,266
12,172
112,069
51,708
135,980
4,865		 140,845
71,325
(20,722)
-		 (20,722)
(14,582)
115,258
4,865		 120,123
56,743
467,704
4,865		 472,569
474,342
467,704
4,865		 472,569
474,342
465,777
447,103
1,927
-
4,865
27,239
472,569
474,342

The financial statements were approved by the Board of Trustees on 29th February 2024 and were signed on its behalf by:

Carol Evans - Chairman – Trustee

The notes form part of these financial statements

8

East Kent Federation of Women’s Institutes CIO

Notes to the Financial Statement

For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

1 ACCOUNTING POLICIES

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued October 2019) - (Charities SORP (FRS102)); the Companies Act 2006 and the Charities Act 2011.

Basis of preparation

East Kent Federation of Women’s Institutes CIO meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise started in the relevant accounting policy notes.

Incoming Resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Investments

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless the value cannot be measured reliably, in which case they are measured at cost less impairment.

Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of financial activities incorporating the income and expenditure account.

Taxation

The charity is exempt from tax on its charitable activities.

Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. Designated funds are ring-fenced by the Trustees for the purpose of meeting agreed contingencies. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. All income and expenditure is shown in the Statement of Financial Activities.

9

The East Kent Federation of Women’s Institutes

Notes to the Financial Statement

For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

2 INVESTMENTS

NVESTMENTS
Memorandum
information
31/08/2023 30/09/2022
£ £
Interest received 740 240
Gain/(Loss) from Investments 11,878 (58,815)

3 TRUSTEES’ REMUNERATION AND BENEFITS

There were no trustees’ remuneration or other benefits for the period ended 31[st] August 2023 nor for the year ended 30[th] September 2022 (EKFWI - (unincorporated)).

Trustees’ Expenses

There were trustees’ expenses of £614 reimbursed for the period ended 31[st] August 2023. (EKFWI (unincorporated) - 30[th] September 2022: £1,353)

4 STAFF COSTS

The average number of full-time equivalent employees during the year was 2 and their total remuneration for the period to 31[st] August 2023 amounted to £18,808 (EKFWI (unincorporated) - 30[th] September 2022: total remuneration - £32,799).

No staff received salaries at a rate of more than £60,000 per annum.

5 TANGIBLE FIXED ASSETS

TANGIBLE FIXED ASSETS
Cost
At 01/09/2022
Transfer from EKFWI (unincorporated)
Additions
Disposals
At 31/08/2023
Depreciation
At 01/08/2022
Depreciation on disposals
Charge for year
At 31/08/2023
Net Book Value
At 31/08/2023
At 01/09/2022		 Fixtures & Fittings
Computer
Equipment
Totals
£
£
£
-
-
-
1,801
3
1,804
-
-
-
-
-
-
1,801
3
1,804
-
-
-
-
-
-
-
-
-
-
-
-
1,801
3
1,804
-
-
-

10

East Kent Federation of Women’s Institutes CIO

Notes to the Financial Statement

For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

6 STOCKS
Memorandum
information
31/08/2023 30/09/2022
£ £
Sales and gifts stock 2,875 4,078
7 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Memorandum
information
31/08/2023 30/09/2022
£ £
Sub-committee expenses 12,682 2,809
AGM (travel refund) 2,217 -
Transfer due from EKFWI (unincorporated) 1,736 -
Rates pre-payment/refund - 558
Rental deposit & prepayments 9,266 12,172
25,901 15,539
8 FIXED ASSET INVESTMENTS
Investments
£
At 01/09/2022 -
Transfer from EKFWI (unincorporated) 385,764
Additions (including reinvestment of interest) 588
Disposals (47,588)
Revaluations 11,878
At 31/08/2023 350,642
Net Book Value
At 31/08/2023 350,642
At 31/08/2022 -
9 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Memorandum
information
31/08/2023
30/09/2022
£ £
Other creditors 20,722 14,582

11

East Kent Federation of Women’s Institutes CIO

Notes to the Financial Statement

For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

10 MOVEMENT IN FUNDS

Unrestricted Funds
General fund
Designated Funds
Contingency Fund
Restricted Funds
Funds of Suspended
Women’s Inst.
Total Funds		 At 01/09/22
Net movement in
funds
At 31/08/2023
£
£
£
-
465,777
465,777
-
1,927
1,927
-
-
-
-
4,865
4,865
-
472,569
472,569

Net movement in funds, included in the above are as follows:

Unrestricted Funds
General fund
Designated Funds
Contingency Fund
Restricted Funds
EKFWI (unincorp.) other
Suspended Women’s Inst.
Total Funds		 Incoming
resources
Resources
expended
Transfer
from EKFWI
(unincorp.)
Funds
transfer &
reclassification
Movement
in funds
£
£
£
£
£
110,682
(107,436)
441,218
21,313
465,777
-
-
-
1,927
1,927
21,956
(21,956)
-
866
-
5,283
(1,284)
4,865
111,548
(107,436)
468,457
-
472,569

Funds of Suspended Women’s Institutes

In line with WI guidance, the funds of suspended WI’s not reformed within three years are retained by the Federation and transferred to the General Fund.

11 RELATED PARTY DISCLOSURES

The Federation is affiliated to the National Federation of Women’s Institutes, which is based at 104 Kings Road, London, SW6 4LY, and is registered as a charity with the Charity Commission.

12

East Kent Federation of Women’s Institutes CIO

Detailed Statement of Financial Activities

For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

INCOMING RESOURCES
Charitable Income
National Affiliation Fees and Pooling of Fares
Federation Affiliation Fees
NFWI AGM
Sales and Gifts
NF Stationery and Publications
Sub-committees
Suspensions
East Kent News and Postage
Council Meetings
Diaries and Calendars
WI's Insurance Premiums
200+ Prizes
Denman Holiday
Speakers List
Sundry Income
Investment Income
Interest received
Incoming resources from charitable activities
Donations & Grants
Total incoming resources
RESOURCES EXPENDED
Costs of generating charitable income
National Affiliation Fees and Pooling of Fares
NFWI AGM
Sales and gifts
NF stationery
200+ Club
Reformed WI’s
Expenses of sub-committee
Diaries & calendars		 Memorandum
information
31/08/2023
30/09/2022
£
£
41,923
42,009
35,127
35,304
2,979
7,761
252
596
43
204
5,819
11,084
866
2,302
574
7,055
6,120
7,413
7
1,074
1,836
2,130
1,424
1,128
-
-
585
1,345
1,351
1,149
98,906
120,554
740
240
24
426
99,670
121,220
41,911
42,009
3,046
8,263
1,196
1,474
89
273
394
691
-
4,386
2,737
5,788
-
1,436
49,373
64,320

This page does not form part of the statutory financial statements

13

East Kent Federation of Women’s Institutes CIO

Detailed Statement of Financial Activities

For the Year Ended 31[st] August 2023 (active from 1[st] January 2023)

Governance costs
Rent & service charges
Rates & water
General insurance
WI Insurance
Light & heat
Repairs & maintenance
Accountancy fees
Professional fees
Salaries
Postage
Printing & stationery
Telephone, computer & internet
Committee expenses
Depreciation
(Profit)/Loss on disposal of assets
Bank charges
Cleaning
Training Costs
Sundry expenses
Other resources expended
East Kent News
Council meetings
Professional fees
Total resources expended
Gains/(Losses) on Investments
Net Income/(Expenditure)		 Memorandum
information
31/08/2023
30/09/2022
£
£
14,022
20,309
686
334
1,228
1,193
1,535
1,815
1,636
1,077
785
562
1,855
1,785
2,619
3,190
18,808
32,799
658
1,241
2,198
3,815
1,214
1,899
2,655
3,620
-
200
-
-
186
932
748
1,680
-
35
311
709
51,144
77,195
-
5,575
3,305
12,066
3,614
1,896
6,919
19,537
107,436
161,052
11,878
(58,815)
4,112
(98,647)

This page does not form part of the statutory financial statements

14