## **Trustees’ Annual Report for the period** **From 01 March 2022 Period start date To 28 February 2023 Period end date** ## **Charity name: DARWEN MASTERS SWIMMING CLUB** ## **Charity registration number: 1200203** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|_The key aims of Darwen Masters Swimming_
_Club are the advancing of health or saving_
_lives and health education or sickness_
_prevention. It exists for the promotion of_
_community participation in healthy recreation,_
_primarily but not exclusively, for the benefit of_
_the inhabitants of Darwen, Blackburn and the_
_surrounding areas by the provision of facilities_
_for swimming and associated activities._| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|• _Provision of swimming sessions at an_
_indoor pool, delivered by a coach qualified_
_to Swim England standards._
• _Sessions are tailored, dependant on the_
_abilities and fitness of the participants._
• _As a result, members improve their overall_
_health, fitness and wellbeing._
• _Members are encouraged participate in_
_competitive swimming events for adults_
_indoors and in open water, in line with the_
_ethos and values of Swim England_
• _The charity has run on a not-for-profit basis._
_Charity specific events that generate a_
_surplus revenue, enable donations to_
_local/national charities._| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|_The charity was granted charitable status with_
_the Charity Commission in 2022. The_
_membership voted to incorporate as a_
_charitable organisation to reflect its values and_
_constitution. These include treating everyone_
_equally and with due respect for difference of_
_individuals._
_The club caters for any local adult members of_
_the public (local to Blackburn with Darwen) and_
_its neighbouring communities. It provides_
_opportunities for adults to improve their health_
_fitness and wellbeing in an area of the country_
_with relatively poor health outcomes._| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|_Pre-pandemic, events that were organised_
_by the charity, included competitions which_
_produced a financial surplus. These led to_
_donations to local/national health related_
_charities (i.e., local hospice, Alzheimer’s_
_Society, Macmillan Nurses) as determined_
_by the committee and the wider_
_membership (as per the constitution). Since_
_2020 there have been no additional events_
_to date due to Covid._| |Policy on social investment
including program related
investment|Para 1.38|_The charity is run on a not-for-profit basis_
_and though the outcomes for members are_
_better health and wellbeing. Thus, the_
_charity contributes to the health and_
_wellbeing of the community._| |Contribution made by
volunteers|Para 1.38|_The committee and trustees form the main_
_volunteer body._| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|• _“Stronger Affiliation” status as a_
_Masters Swimming Club within Swim_
_England (SE) the national body,_
_meeting the required regulatory_
_framework including risk assessments_
_and welfare._
• _In the year 2022-23 more than 86_
_coached pool sessions were delivered._
• _Attendance improved from a post-Covid_
_low, and by February 2023 the_
_membership numbers were beginning_
_to recover._
• _As a result, members reported their_
_own improved health, fitness and_
_wellbeing._
• _A small number of members entered_
_SE regional swimming events as_
_competitors. This marked a return to_
_competitions previously cancelled by_
_Covid._
• _Nine members swam regularly in open_
_waters and entered several regional_| _events across the north of England, Wales._ • _Prudent management of resources and a concerted drive to re-establish the membership post-Covid, has secured financial stability. Lessons learned include the establishment of a reserves policy to secure longer term sustainability._ ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|• _The charity is now in better financial_
_health than in the previous three years._
• _In the year 1 March 2022 to 28 February_
_2023, the charity made a small loss of_
_£94.12 (1% of income). This_
_represented a small improvement from_
_the loss of £243.69 in 2021-22 (3.4% of_
_income)._
• _The COVID pandemic had significantly_
_disrupted the flow of income._
• _Lockdowns and pool closures resulted_
_in membership reduced by almost half._
• _The committee have been successful in_
_re-invigorating membership and the_
_financial position._| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|• _Whilst the charity exists on a not-for-_
_profit basis – for the benefit of the_
_community it serves, the committee has_
_steered a deliberate course to_
_sustainability, including setting aside_
_reserves which reflect advice for the_
_charity sector (3-6 months operational_
_costs)._| |Amount of reserves held|Para 1.22|_£8000.00 (reserves policy available on_
_request)_| |Reasons for holding zero
reserves|Para 1.22|_N/A_| |Details of fund materially in
deficit|Para 1.24|_N/A_| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|• _The committee was strengthened by_
_new additional members, following the_
_last AGM._
• _The committee learned from the_
_pandemic experience the importance of_
_accurate financial planning and risk_
_assessment (physical and financial)._
• _The committee now has procedures in_
_place to minimise and mitigate_
_uncertainties._
• _The committee meets (at a minimum),_
_quarterly to receive treasurer and_
_secretary reports, review and review the_
_business plan going forward._
• _The two key factors that govern_
_sustainability as a going concern – are_
_membership numbers and management_
_of costs._
• _There are no issues about the charity_
_continuing as a going concern._| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|• _Membership subscriptions._| |---|---|---| |||| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|_Constitution_| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|_Charitable Incorporated Organisation (CIO)_| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|_The Trustees are elected by the wider_
_membership, in accordance with the_
_constitution. The officers and the_
_committee are the de facto Trustees_| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|_The charity operates through a constitution_
_which is endorsed and regulated by Swim_
_England NW._| |Relationship with any
related parties|Para 1.51|_Swim England NW is the relevant national_
_body for swimming._| |Other||| ## **Reference and Administrative details** |Charity name|_Darwen Master Swimming Club_| |---|---| |Other name the charity uses|| |Registered charity number|_1200203_| |Charity’s principal address|_299, Blackburn Road,_
_Darwen,_
_Lancashire_
_BB3 0AB_| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||_Geoff Dodd_|_Chairman_|_From 30 August 2022_|_The wider membership_| ||_Gerard Johnson_|_Secretary_|_From 30 August 2022_|_The wider membership_| ||_Kevin Massey_|_Treasurer_|_From 30 August 2022_|_The wider membership_| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|_N/A_| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|_N/A_| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|_N/A_| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _Kevin Massey_ **Full name(s)** Kevin Massey **Position (eg Secretary,** Treasurer and Trustee **Chair, etc) Date** 6 October 2023 ## **TREASURER’S ANNUAL REPORT 2022-23** ## **Darwen Master Swimming Club Profit and Loss Account for the year end at 28 February 2023** |||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**Income**
Subscription income
Other training
ASA income
Capernwray
Postal swim entries
100 x 100
Building society interest
Other income
**Expenditure**
Pool hire costs
Coach's fees
ASA costs
Other expenses
**(Loss) / Profit for the year**||**2022-23**||**2022-23**|||2021-22|||2021-22| |||||||||||| |||**9,178.20**|||||7,126.74|||| |||**0.00**|||||0.00|||| |||**0.00**|||||0.00|||| |||**0.00**|||||0.00|||| |||**0.00**|||||0.00|||| |||**0.00**|||||0.00|||| |||**9.13**|||||11.78|||| |||**0.00**||**9,187.33**|||56.00|||7,194.52| |||||||||||| |||||||||||| |||**6,197.40**|||||4,889.60|||| |||**1,980.00**|||||1,305.00|||| |||**903.45**|||||534.15|||| |||**200.60**||**9,281.45**|||709.46|||7,438.21| |||||||||||| |||||||||||| |||||**(94.12)**||||||(243.69)| |||||||||||| |||||||||||| 1. Financially, a year not affected directly by Covid closures, but the income stream from subscriptions was severely disrupted by the closure of the Nationwide bank account and the 16 weeks with no banking facilities. Overall income, though an increase on the previous covid affected year was less than projected. Many thanks are due to Blackburn with Darwen Council and our swimming coach for their patience regarding with our credit facilities. 2. Membership fluctuated significantly (15 lost, 7 new including 3 returners) 3. The closure of the account resulted in the loss of some two not attending who had continued to contribute. 4. The closure and reopening of bank accounts resulted in some members overpaying subscriptions and the treasurer recommended reimbursement (totalling £198). There were some underpayments. 5. Expenses increased by £1860 from the previous year. 6. The three key expenses remain; pool hire, coaching fees and Swim England affiliation fees. 7. Overall, the club operated at a just below break-even level (-£94.12). 8. Reserves remained healthy in the short term and within the Charity Commission guidelines of “up to 6 months operating costs”. 9. Consideration needs to be given to increasing the membership to a sustainable level compatible within the limits of the facilities. 10. Consideration is also required to address the legacy donation of £500 designated for the development of the club. 11. The club needs to fulfil its responsibilities to the Charity Commission and publish audited accounts and other information within the time limit. ## **Darwen Master Swimming Club Balance Sheet at year end 28 February 2023** |||||||||| |---|---|---|---|---|---|---|---|---| |
**Current Assets**
Cash at Building Society
Prepayments and stock
**Total Current Assets**
**Current Liabilities**
Accruals
Donation provision
**Total Current Liabilities**
**Net Assets**
**Member Funds**
Funds brought forward
Profit / (Loss) for the year
Funds carried forward||**2022-23**||**2022-23**||2021-22
12,162.18
0.00|


|2021-22
12,162.18
1,887.35| |||**11,695.21**||||||| |||**0.00**||||||| |||||**11,695.21**||1,387.35
500.00||| |||||||||| |||||||||| |||**1,014.50**||||||| |||**500.00**||||||| |||||**1,514.50**||10,518.52
(243.69)||| |||||||||| |||||||||| |||||**10,180.71**||||10,274.83| |||||||||| |||||||||| |||**10,274.83**||||||| |||**(94.12)**||||||| |||||**10,180.71**||||10,274.83| |||||||||| The accounts were independently examined and verified by Mrs B Hoyle Dated………25 September 2023