Chittlehampton Village Hall Trustees’ Annual Report for the period
From 27[th] . August 2022 To 30[th] April 2023
Charity name: Chittlehampton Village Hall
Charity registration number: 1200197
1. Objectives and Activities
To manage and administer the affairs of Chittlehampton Village Hall to provide a safe and secure environment as a centre for community social, cultural and recreational activities and to foster community well-being, social trust, cohesion and a sense of belonging among all residents.
Our vision is to
-
provide a welcoming and vibrant community hub for community events that stimulates community engagement and lively social interaction for the well-being of the community and alleviates problems with physical and mental health issues caused by rural isolation and loneliness
-
promote community diversity, equality and inclusion and foster a sense of belonging and community spirit among residents
-
provide a first class well-equipped venue that takes advantage of the adjacent playing field, to encourage active, healthier lifestyles for all ages by offering facilities for indoor and outdoor sports, fitness classes for all ages, toddlers development, and encourage participation in community life, arts and culture
-
promote and organise social and fund-raising events for the benefit of the charity and support events that create a strong sense of community pride and identity by providing access to a wide range of interests
Chittlehampton village hall is a traditional village hall used by the community for social gatherings, functions, activities, meetings, private parties and fund-raising events including the Annual Village Show & Fete and Christmas and Easter Fairs. The community has a long-standing vested interest in the hall owing to its history and its proven significance to our rural village life.
The charity manages the village hall’s affairs to provide a safe and secure environment for community social, cultural and recreational activities for the 800+ residents of this rurally isolated village in North Devon. It engages with, and communicates to, all sections of the community to promote events and activities that meet their needs to attract diversity and inclusiveness of use.
2. Achievements and Performance
The village hall is a crucial meeting point for the community. In spite of social changes over its 70+ years existence and the hall’s increasingly deteriorating condition, it remains a focal point that is crucial for a community struggling to make ends meet and which sometimes
needs moral support, compassion and a local place to go for affordable entertainment and a range of activities.
Since the restructuring of the charity to a CIO and strong management disciplines, its contribution to the well-being of the community, particularly the disadvantaged, has been notable. The introduction of new events, attracting 20-80 people, such as Ceilidh dances, big breakfast, skittles evenings, hobby horse racing, lunch club, historical society, quiz evenings and craft club all of which encourage social trust, cohesion and sense of belonging. Major events like the annual Garden Show and Fete, Christmas and Easter Fairs and national celebratory events, attract 100-300 people. It is also a vital asset for other village associations, clubs and charities for their own activities and interests.
The Trustees have consciously promoted events that encourage social interaction over fund-raising. The monthly lunch club is an example where all food is donated and a lunch of hot soup, salad, bread/butter, a range of puddings and tea/coffee are on offer for only £3.
The annual Garden Show and Fete brings together local volunteers to set up and organise. For a small entry charge of £1 (children free) villagers can be entertained, show their dogs and spend the afternoon looking at what is on display and socialising with others.
Activities such as Ceilidh dances, yoga sessions, and skittles evenings already have positive impacts on the physical and mental health of the community, bringing people together including newcomers.
The charity has initiated a major project to plan, architect, design and fund significant external and internal renovations to its building. The timeframe of the renovation work is outlooked for 2024
3. Financial Review
You will see from the following accounts over the eight month period that Chittlehampton Village Hall has been a CIO that it showed a loss of £1,798 this due to a large amount to the cost of the legal advice in setting up the new charity and the transfer of the assets from the old charity No. 201734. Also during this period we incurred the initial architects fees in the design of the major renovation project that is now moving swiftly forwards.
The reserve account at the end of the period stood at £50,300 which are funds the committee have built up over a period of time for the renovation project to the building fabric.
Things are looking very bright for the future with a very full diary of fundraising events including the weekly whist drives and monthly bingo which bring in a very good return.
The trustees have very strong financial and safeguarding policies in place to protect and secure the monies raised and will continue to do so in the future as part of this they have not received any remuneration during this period and will not receive any in the near future.
Chittlehampton Village Hall CIO No. 1200197
Financial Statements.
For the year 27th August 2022 - 30th April 2023
| Contents. Balance Sheet Income and Expenditure Account |
Page. |
|---|---|
| 1 2 |
Chittlehampton Village Hall CIO No. 1200197 Balance Sheet at 30th April 2023
Fixed Assets. Village Hall Kitchen Equipment Furniture Marquees & Gazebos Defibrilator ------------ Total Fixed Assets Current Assets. Debtors Bank Current A/C " Reserve A/C Petty Cash Total Current Assets Current Liabilities. Creditors & Accruals Total Current Liabilities Total Net Assets. Represented By. Accumulated Fund b/fwd Loss for Year Accumulated Fund c/fwd |
2023 £150,000 £--------- £ 2,555 £--------- £ 640 £--------- £ 550 £--------- £ 800 £--------- ------------ £154,545 £---------- - - £ 1,264 £ £ 50,300 £ £ 600 £ ------------ ------------ £ 52,164 £ £ - £ - ------------ £ - £ £ 206,709 £ £ 208,507 £ £ (1,798) £ ------------ ------------- £ 206,709 £ |
|---|---|
Chittlehampton Village Hall CIO No. 1200197
Income & Expenditure Account for Year Ending 30th April 2023
| 2023. | |||
|---|---|---|---|
| Income. | |||
| Bank Interest | £ 243 | £ | |
| ------------ | ------------ | ||
| £ 243 | £ | ||
| Grants | |||
| North Devon Council | £ | 160 | £ |
| Donation | £ | 324 | £ |
| Defibrilator (Donation) | £ | 800 | |
| ------------ | |||
| £ 1,284 | £ | ||
| Fundraising: | |||
| Fete | £ (179) | £ - | |
| Social Events | £ | 1,783 | |
| Whist Drives | £ | 2,692 |
£ |
| Bingo | £ | 2,892 | |
| Lunch Club | £ | 467 | |
| Lettings/Rent | £ | 1,201 |
£ |
| ------------ | ------------ | ||
| £ 8,856 | £ | ||
| ------------ | ------------ | ||
| Total Income | £ 10,383 | £ | |
| Less Expenditure. | |||
| Advertising | £ | £ | |
| Water Rates | £ | 645 | £ |
| Electricity | £ | 827 | £ |
| Cleaning (inc Materials) | £ | 1,000 | £ |
| Premises Expenses | £ | 1,325 | £ |
| Insurance | £ | 1,194 |
£ |
| Printing/Postage | £ 47 | £ - | |
| Legal Fees | £ | 3,370 | £ - |
| Training Costs | £ | 14 | |
| Village Hall Renovations | £ | 3,759 | |
| ------------ | ------------ | ||
| Total Expenditure | £12,181 | £ |
Loss of Income over Expenditure £ (1,798)
4. Structure, Governance and Management
The charity was initially setup in February 1980 as a unincorporated association with a constitution (Trust Deed) signed by the then existing village hall committee members. It continued to operate successfully, as such, until the AGM in May 2022 when it was agreed to change the management structure of the charity to a Charitable Incorporated Organisation to provide a legally up-to-date structure and the management disciplines needed to attract the significant level of funding that will be needed to fully renovate and refurbish the hall.
The new CIO charity was registered on 26[th] August 2022 with a new charity number (1200197) and a new Constitution based on the ACRE (Action with Communities in Rural England) model for village halls which is approved by the Charity Commission and used widely by village halls in England. The CIO’s constitution describes the organisation’s governance and membership structures. The model adopted is a Foundation CIO whereby the voting members and charity trustees are one and the same (known as ‘closed’ membership).
The transfer of the charity’s assets, namely the village hall building and car park, to the CIO was completed by the Land Registry on 31[st] August 2023. The charity now has the constitutional disciplines of a CIO with high standards of governance, as confirmed by its recent Hallmark quality assurance status.
All policies, procedures and statutory risk assessments are available to view under Booking Info on the Village Hall website.
5. Reference and Administrative details
| Charity name | Chittlehamnpton Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1200197 |
| Charity’s principal address | c/o Cobble Cotttage The Square Chittlehampton Devon EX37 9QW |
6. Trustees Names and Office (if any)
Peter Bradshaw Chairman Martin Ives Treasurer Keith Routledge Secretary Zoe Nicklin Jimmy Willcox Sally Broughton Charlotte Grimshire John Adde Julie Adde Tony Dellow
7. Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Peter Derek Bradshaw Martin John Ives Position (eg Secretary, Chair, etc) Chairman Treasurer
Date 8". March 2024