OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-09-30-accounts

Whixley Village Hall, Report from the Chair

Charity Number 1200194 10th January 2024 to 11 February 2025

1. Introduction

This report covers the financial period from 1 October 2023 to 30 September 2024. The annual report covers the period from the previous AGM on January 9th 2024, to the date of this meeting.

2. CIO

The transition to the fully operational CIO was achieved by March 2023. As previously reported, in May 2023, we received notification that the land and buildings of the hall had been registered in the name of the CIO, however, it was noted at this time a small portion of land was omitted from the deeds. The CIO has sought to rectify this matter with North Yorkshire Council during 2024, and work remains ongoing to deliver this.

3. Management Committee

The committee now consists of eight trustees, as well as two non-voting committee members. At the last AGM, Ian McNeill informed the committee that he wished to resign from the role of Chair. During this meeting, members of the committee nominated me for the role. Subsequent to that meeting, and after having an opportunity to understand what this entailed, I agreed to accept the role of chair with effect from 1.2.24. James Manley was appointed as Vice Chair.

Ian agreed to remain as a Trustee and has continued in his role providing expertise in maintenance of the website and other IT related issues. I would like to formally note the thanks of the committee to Ian, for the significant contribution he has made to the committee as Chair and for his ongoing input and support as a Trustee.

This year we have also welcomed Ash Bowers to the committee as a Trustee.

In addition we have a number of volunteers, who regularly assist with the running of the hall. No one on the committee receives any remuneration or other benefit for their service.

I would like to express my thanks to all members of our hard-working and dedicated committee who have freely given their time and expertise to not only ensure the smooth running of the hall, but also to support the delivery of our plans to ensure that the building continues to be fit for use for many years to come.

4. Hall Maintenance and Development

As many of you will be aware, our village hall opened in 1935, and as such requires ongoing maintenance, which once again has been continued throughout the year. Running costs of the hall have continued to rise, as in the previous year, due to the high inflationary costs of all the services we procure, including insurance.

As for the previous year, running costs have exceeded the cost of sales; the difference being covered from existing funds. The committee recognises the need to increase income from fundraising to address gaps in our ability to meet the ongoing running costs. This year we have had to take the decision to restart charges to our partner organisations, the WI and the Church, for the hire of the hall for their fundraising activities, since the funds accrued from grants received during Covid have been used up.

Our hall hire rates are designed to ensure that we are able to cover running costs and to contribute towards necessary enhancements to ensure that this important community facility remains fit for the future. Therefore, following completion of the upgrading work (referred to below) we have had to increase our hire charges in line with inflationary pressures, which will take effect from 1 April 2025.

The CIO has an ambitious programme of work, which we have called “Building for the Future”. This project has two key components, the details of which are set out below. the project.

Phase one has been undertaken during 2024, with all work completed at the time of writing this report, apart from some snagging. The committee adopted a project management approach with a sub committee set up to oversee the work, reporting progress to the CIO committee meeting on a regular basis.

The initial work to improve the insulation of the building was undertaken by GRS. Whilst this work was completed to the satisfaction of the committee, after several meetings and discussion about the best solution in terms of heating and renewable energy, the committee decided to appoint an alternative contractor, Pure Renewables, who were better able to meet our requirements to deliver the remainder of the work. This included installation of solar panels, air source heat pumps and new radiators, as well as extensive rewiring of the electrics.

We are grateful for the extensive efforts of Chris Roberts in diligently responding to all the requirements of the grant applications, and to all members of the project team for their valuable contributions to the successful completion of the not inconsiderable work required to complete the project. We are also grateful to those local residents who generously donated to help us meet our third party contribution requirement to qualify for the FCC grant.

Following completion of phase one, we have identified a number of minor works, including installation of a new fire alarm system, revarnishing the floor and installing acoustic baffles, to reduce the noise levels. A Grant application was submitted to the National Lottery fund at the end of 2024 and we have just received confirmation that we have been awarded £19,636 to complete this work. Once this has been completed we will arrange for the redecoration of the hall.

5. Current and Planned Activities

The hall continues to be a well-used facility for the village. With a range of activities taking place most days, including dance classes (ballroom and tap), Yoga, Pilates, Badminton, and Playgroup. In addition the hall runs a monthly lunch club for residents and holds WI and church group meetings.

Our hall continues to be a popular venue for private parties and fund-raising events including our annual pantomime, New Year’s Eve party, quizzes, wine tasting, harvest festival and pancake night.

In addition, this year we have seen new activities including a ‘Cycling Sportif’ and the establishment of our very popular ‘ pop-up-pubs' , some of which have included a food

option (fish and chips and pizza). The latter have been very successful in appealing to a wider audience than some of our more traditional activities.

6. Policies

When we became a CIO, one of the requirements was to ensure that we had appropriate policies and procedures to support the operation of the hall. This includes

All policies have been reviewed and updated and are available on the website.

7. Strategy and Objectives

The village hall’s objectives remain the same, namely to provide and run a village hall and promote for the benefit of the inhabitants of Whixley and the surrounding areas.

This year, during June, July and August 2024, we undertook an exercise to complete a SWOT analysis and develop a strategic plan for the next 3 years, to ensure we have clear direction and a robust plan to ensure we are able to deliver our objectives going forward. There are many actions within the plan. This includes rebranding the website for the village hall, to make it distinct from the village website to enable us to enhance communication, promote its use and promote its appeal to a wider audience.

We are proud to report that our village hall remains firmly at the heart of our community, and the committee continues to strive to ensure that it remains accessible to all those who wish to use it.

We will continue to strive to fulfill our objectives as a committee over the forthcoming year.

Sally Scales Chair, Whixley Village Hall 11 February 2024

Whixley Village Hall CIO, Charity Number 1200194 - Accounting Year 2023/24

Income and Expenditure

Balance Sheet

Operating Income
29,506
Assets
Grant Income
109,290
0
Trade Debtors
Interest
4
0
Total Income
0
138,800
Business Current Account
0
0
PayPal Account
less Cost of Sales
-12,215
0
Cash
Running Costs
-13,532
0
0
Building Improvements
-106,054
0
Total Assets
Bad debt write off
-3
0
0
Total Expenditure
0
-131,804
Liabilities
0
0
0
Creditors
0
0
0
0
0
Net Assets 0
0
0
0
Operating Surplus (Deficit)
0
6,996
0
0
0
0
Opening Balance
0
31,162
0
Changes this period
0
6,996
Closing Balance 30 Sept 2024
0
38,158		 395
0
40,383
295
328
0
41,401
0
0
3,243
0
38,158
0
0
0
0

e co e a d pe d tu e epo t a d a a ce S eet a e bee e t acted o t e oo s o t e ey age a e boo s a e maintained using an online cash accounting system and have been reviewed by an independent accountant.

The accounts were prepared by: These Accounts were reviewed by

K Tolan L Watson Treasurer Independent Accountant Date: 7.11.24 Date: 18.12.24

WATSON MORGAN & ASSOCIATES LIMITED

Suite 1, River House, Wharfebank Mill, Otley, Leeds, LS21 3JP

Trustees of Whixley Village Hall CIO, Charity number: 1200194 Whixley Village Hall Franks Lane Whixley YO26 8AP

18 December 2024

Dear Sirs

We have reviewed the accounts and procedures for Whixley Village Hall for the period ending September 30 2024, and we are satisfied that the accounts show a true and fair representation of the financial activities of the charity, and that we have found no areas of concern

Yours faithfully

Lynne Watson FCCA Watson Morgan & Associates Limited Director

Registered Office: 67 Southway, Guiseley, Leeds, LS20 8JQ

Tel: 07952 416445 Company Reg No: 09008880