Trustee’s Annual Report For the period of October 2022 to September 2023
South Oxfordshire Muslim Association
Report of the Trustees for the year ended 30 September 2023
The trustees present their annual report and financial statements for the year ended 30 September 2023 and confirm they comply with the Charities Act 1993 as amended by the Charities Act 2006, the trust deed and the Charities SORP 2005
Reference and Administrative Information
Charity Name: South Oxfordshire Muslim Association Charity Registration Number: 1200193 Charity Address: 140 Broadway, Didcot, Oxfordshire, OX11 8RJ
Board of Trustees
Mus’ab Shaharom Mutahar Islam Mohammed Smatti Syed Abdul Samad Ali Ahmed Jawad Bahaa Al-Haddad Saqib Nazir Farooq Syed Mohammad
Structure, governance and management
Governing document
South Oxfordshire Muslim Association is constituted as a charitable incorporated organisation (CIO) registered with the Charity Commission in August 2022 under charity number 1200193. It is governed by its Constitution, last updated in August 2022.
Organisational structure
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits.
The trustees meet together monthly and are responsible for all decisions taken in relation to meeting the objectives of the charity. To assist in the operation of the charity, the trustees are supported by a group of registered members of the charity. Members and trustees meet monthly to plan charity work. The chair of trustees or the general secretary chairs all the meetings.
Appointment of trustees
Trustees are appointed through an election which is held after the Annual General Meeting. In order to be nominated, candidates must be from existing members who regularly volunteer and attend events organised by the charity.
Objectives and activities
Our aims
The objects of the charity are set out in the charity’s constitution and are summarised as follows:
“To establish and advance the Islamic faith in Oxfordshire for the benefit of the public, mainly but not exclusively through the provision of a mosque, Islamic education, the celebration of religious festivals, interfaith activities, and by providing guidance about religious and spiritual wellbeing to the local community.”
Our objectives
Our objectives are set to reflect our faith and community aims. Each year our trustees review our objectives and activities to ensure they continue to reflect our aims. In carrying out this review the trustees have considered the Charity Commission’s general guidance on public benefit and in particular its supplementary public guidance on the advancement of religion for the public benefit.
Our dual aims remain to provide a facility where Muslims can worship and to provide a community facility for all the inhabitants of Didcot and its surrounding towns. Our long-term ambition is to build the self-confidence of Didcot’s Muslims in their faith and through our community facilities and activities help make our area a peaceful, vibrant and harmonious community.
Activities and achievements
How our activities deliver public benefit
The charity carries out a wide range of activities in pursuance of its charitable aims. The trustees consider that these activities, summarised below, provide benefit both to those who participated in our events and the wider community of Didcot.
Religious and community activities
Prayers: We offer a weekly Friday prayer at Fleet Meadow Hall. During the week we have over 150 people who regularly attend the prayer from Didcot and the neighbouring towns. During Ramadan we also organised daily night prayer and we were honoured to have three visiting imams to lead the prayer.
Iftars: The charity hosts weekly iftar dinners during Ramadan to celebrate the end of daily fasting. The event is open for all of the community members.
Eid parties: We organised two Eid celebrations with potluck meals and activities for children. We had a bouncy castle and ice cream van on the day. We were honoured to have the local mayor and councillors to be with us and shared some words with the community.
Quran classes: Quran classes were organised weekly for the children. The classes were held 3 times a week by a qualified teacher and help from a few parents. Adult quran classes were also organised once a week via online meeting.
Financial review
Principal funding sources
The charity’s main source of income is from donations. Regular contributions are received during the weekly Friday prayer. A major amount of donation is collected during the month of Ramadan through multiple fundraising efforts. In addition to donations, the charity also charges fees to cover the cost for events such as Iftar and Eid parties.
Investment policy and objectives
Currently the charity has no short or long-term investments. The cash reserves are held in the current amount without bearing any interest. In the future, the charity will look into depositing the cash reserves in a shariah compliant money market and savings account.
Plans for future periods
The charity is actively looking for a dedicated prayer space and a community centre. This can be in the form of a Mosque or a Musalla. The current arrangement of hiring local halls poses multiple challenges in terms of availability and space.
To meet the financial requirements of maintaining a Masjid or a Musalla, a more strategic approach for fundraising will be planned.
Statement of Trustees’ responsibilities
The charity trustees are responsible for preparing an annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (united Kingdom Generally Accepted Accounting Practice)
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any tie the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees for the purposes of charity law who served during the year and up to the date of this report are set out on page 1.
Approved by the trustees and signed on its behalf by:
Mus’ab Shaharom (Chair) 25 July 2024
| South Oxfordshire Muslim Association | South Oxfordshire Muslim Association | South Oxfordshire Muslim Association | South Oxfordshire Muslim Association | South Oxfordshire Muslim Association |
|---|---|---|---|---|
| RECEIPTS AND PAYMENTS FROM 01/02/2023 TO 30/09/2023 | ||||
| Unrestricted | Restricted | Total | Last Year | |
| Funds | Funds | Funds | Funds | |
| 2023 | 2023 | 2023 | 2022 | |
| £ | £ | £ | ||
| RECEIPTS | ||||
| Admin - Membership | 360 | 360 | - | |
| Admin - Operation | 90 | 90 | - | |
| Communityevent - Eid Adha Party | 815 | 815 | - | |
| Communityevent - Iftar | 935 | 935 | - | |
| Donation - Masjid | 21,888 | 21,888 | - | |
| Refund - Eid Adha Prayer | 178 | 178 | - | |
| Refund - Sumup | 129 | 129 | - | |
| Donation - 3rdparty | 976 | 976 | - | |
| Total Receipts | 24,395 | 976 | 25,371 | - |
| PAYMENTS | ||||
| Admin - Operation | 326 | 326 | - | |
| Asset - Carpet | 800 | 800 | - | |
| Asset - Sumup | 209 | 209 | - | |
| Communityevent - Eid Adha Party | 523 | 523 | - | |
| Communityevent - Eid Adha Prayer | 339 | 339 | - | |
| Communityevent - Eid Fitr Prayer | 115 | 115 | - | |
| Communityevent - Iftar | 882 | 882 | - | |
| Communityevent - Jumuah | 190 | 190 | - | |
| Communityevent - Tarawih | 740 | 740 | - | |
| Donation - 3rdparty | 852 | 852 | - | |
| Total Payments | 4,123 | 852 | 4,975 | - |
| NET RECEIPTS | 20,272 | 124 | 20,396 | - |
South Oxfordshire Muslim Association STATEMENT OF ASSETS AND LIABILITIES AS AT 30 SEPTEMBER 2023
| Notes | 2023 | 2022 | |
|---|---|---|---|
| £ | |||
| Assets | 30/9/2023 | ||
| Tangible assets | 1,009 | - | |
| CURRENT ASSETS | |||
| Debtors | - | - | |
| Cash at bank | 20,396 | - | |
| CREDITORS | |||
| Amounts falling due within one | |||
| year | (124) | - | |
| NET CURRENT ASSETS | 20,272 | - | |
| NET ASSETS | 21,281 | - | |
| TOTAL FUNDS | 21,281 | - |
Approved by the trustees on date and signed on their behalf by:
Mus’ab Shaharom Chair of Trustees 26 July 2024
South Oxfordshire Muslim Association
RECEIPTS AND PAYMENTS FROM 01/02/2023 TO 30/09/2023
| RECEIPTS Total Receipts PAYMENTS Total Payments NET RECEIPTS Admin - Membership Admin - Operation Community event - Eid Adha Party Community event - Iftar Donation - Masjid Refund - Eid Adha Prayer Refund - Sumup Donation - 3rd party Admin - Operation Asset - Carpet Asset - Sumup Community event - Eid Adha Party Community event - Eid Adha Prayer Community event - Eid Fitr Prayer Community event - Iftar Community event - Jumuah Community event - Tarawih Donation - 3rd party |
Unrestricted Restricted Total Funds Funds Funds Funds 2023 2023 2023 2022 Last Year £ £ £ 360 360 90 90 815 815 935 935 21,888 21,888 178 178 129 129 976 976 - - - - - - - - |
|---|---|
| 24,395 976 25,371 - |
|
| 326 326 800 800 209 209 523 523 339 339 115 115 882 882 190 190 740 740 852 852 - - - - - - - - - - |
|
| 4,123 852 4,975 - |
|
| 20,272 124 20,396 - |
South Oxfordshire Muslim Association
STATEMENT OF ASSETS AND LIABILITIES AS AT 30 SEPTEMBER 2023
| Notes Assets CURRENT ASSETS CREDITORS Tangible assets Debtors Cash at bank Amounts falling due within one year |
2023 2022 £ 1,009 - - - 20,396 - - 30/9/2023 (124) |
|---|---|
| NET CURRENT ASSETS NET ASSETS TOTAL FUNDS |
20,272 - |
| 21,281 - |
|
| 21,281 - |
|
Prepared by:
Examined by:
Dr. Mus’ab Shaharom Chair South Oxfordshire Muslim Association
Independent examiner's report on the accounts
| Section A Independent Examiner’s Report |
Section A Independent Examiner’s Report |
|---|---|
| Report to the trustees On accounts for the year ended Set out on pages |
Charity Name Charity no (if any) (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year endedDD / MM / YYYY. South Oxfordshire Muslim Association September 2023 1200193 30/09/2023 |
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body |
26-07-2024 | |
|---|---|---|
| Tahir Mehmood | ||
| ACMA (Associate of Chartered Management Accountants UK) |
Oct 2018
1
IER
(if any):
Address:
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
The financial report was prepared according to the standard expected. A few recommendations have been shared with Trustees to have better financial control, for example internal policies such as separation of role and responsibilities.
Oct 2018
2
IER