**1**
## **Trustees' Annual Report for the period**
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Period start date Period end date
23 Aug 2022 31 Dec 2023
From To
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## Section A Reference and administration details
**Charity name** Borrowby Agricultural and Horticultural Society
**Other names charity is known by Registered charity number (if any)** 1200148
Borrowby Show
**Charity's principal address** Brant Bank
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Borrowby
Thirsk
Postcode YO7 4QL
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for Name of person (or body) entitled
Trustee name Office (if any)
whole year to appoint trustee (if any)
1 Thomas Charles Holland Chair
2 Sandy Kitson
3 Christopher John Bowley Treasurer
4 Andrew Hansen Mosley
5 Amanda Dyson
6 Susan Seddon
7 Andrew James Price
8
9
10
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
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Name Dates acted if not for whole year
Not applicable
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## **Names and addresses of advisers (Optional information)**
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Type of adviser Name Address
Not applicable
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**Name of chief executive or names of senior staff members (Optional information)**
Not applicable
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**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
(eg. trust, association, company)
Appointed by members at the Annual General Meeting Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The Charity operates through the support of volunteers including the trustees and annual show organising committee which meets on a regular basis throughout the year.
The Charity has a health and safety risk assessment and volunteers assisting on the show day are given a health and safety briefing.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of the Society is to promote agriculture, horticulture, equestrianism, and the rural environment, raising awareness for the public benefit within the Hambleton district of North Yorkshire, and in particular but not exclusively the Borrowby and Knayton areas of the district.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The Society aims to hold an annual agricultural show and gymkhana for the exhibition of farming stock, crafts, produce, and handicrafts.
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**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The Society held a successful annual show on Saturday, 29[th] July 2023 which was well attended by circa 1,700 visitors.
The show included multiple exhibitors in the sheep, cattle, equestrian, and fur (rabbits and guinea pigs) classes; a demonstration of heavy horses; a display of vintage agricultural equipment; and over 1,000 entries in the horticultural and handicraft exhibits in the main marquee, including crafts and art work produced by local school children.
At the show the Society provides free exhibition space for local charities, including Yorkshire Air Ambulance.
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Society aims to hold sufficient reserves to cover the costs associated with holding the annual show in the event of cancellation due to an unforeseen event.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
The principal source of funds for the charity is from the sale of entry tickets on the show day.
You **may choose** to include additional information, where relevant about:
In addition, we receive sponsorship from local businesses serving the local agricultural and horticultural community.
- the charity’s principal local agricultural and horticultural community. sources of funds (including any fundraising); The society also holds a fundraising event at Christmas.
- how expenditure has Expenditure is associated with holding the annual show, e.g. hire of
- supported the key objectives marquee for the produce and handicraft exhibits.
- of the charity;
- investment policy and Any surplus funds are held in an investment account, e.g. a National objectives including any Savings and Investment account. ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||
|---|---|
||Thomas Charles Holland
Christopher John Bowley|
||
Chair
Treasurer|
||30thSeptember 2024|
||30thSeptember 2024|
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**BORROWBY SHOW & GYMKHANA**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDING 31 DECEMBER 2023**
|**RECEIPTS**
**Show Day**
Subscriptions & Donations
Sponsorships & Advertising
Trade Stands & Craft Fair
Gate and Catalogues
Tent Entries
Grain & Silage
Sheep
Cattle
Horses and Ponies
Gymkhana
Dogs
Jumping
Fur
Bar Profit Donation
Hillside Alive Donation
5km Race
Tractors & Other Vehicles
**Total Show Day**|**Dec-23**
435.00
£
1,715.00
£
2,627.35
£
12,986.00
£
733.10
£
79.00
£
438.00
£
-
£
828.50
£
90.00
£
326.00
£
460.00
£
256.50
£
770.00
£
-
£
505.00
£
64.00
£
**22,313.45**
**£**|**Dec-22**
103.50
£
1,405.00
£
2,127.20
£
11,438.00
£
509.00
£
84.50
£
460.00
£
-
£
790.00
£
99.00
£
219.10
£
199.00
£
135.00
£
760.00
£
-
£
301.20
£
n/a
**18,630.50**
**£**|**PAYMENTS**
Advertising
Affiliation Costs
Schedules, Entry Forms,
Catalogues,Prize Cards, Class,
Exhbts.Tks
Rosettes,Numbers, Members badg
Marquee Hire
Field Prep.
Equestrian ambulance
Hire of Jumps/Timing Equipment
Course builders Fee
Prize Money
Judge Exps. (incl lunches)
Medical Officer
Hire of Mobile Toilets
Public Address
Insurance
HRAP
Show Day Miscellaneous
Field Events (Terriers, Band)
Sumup & Paypal Charges
**Total Show Day**|**Dec-23**
225.00
£
135.00
£
£ 1,183.50
in above
4,452.00
£
1,008.60
£
210.00
£
-
£
-
£
2,240.00
£
505.35
£
690.00
£
1,140.00
£
665.00
£
868.05
£
1,050.00
£
-
£
500.00
£
186.80
£
**15,059.30**
**£**|**Dec-22**
225.00
£
70.00
£
£ 1,498.50
in above
£ 4,104.00
£ 699.25
£ 200.00
£ -
£ -
£ 2,067.50
£ 280.00
£ 670.00
£ 1,044.00
£ 625.00
£ 1,450.00
£ 1,050.00
£ 60.00
£ 350.00
**14,393.25**
**£**|
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## **BORROWBY SHOW & GYMKHANA**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDING 31 DECEMBER 2023**
|**Domino Drive & Raffle**
Entrance, Raffle Tkts, Donations
**Total Domino Drive & Raffle**
**General Receipts**
Investment Interest :-
N.Sav. Investment A/C
N.Sav. Income Bond
**Total General Receipts**
**CARRIED FORWARD**|1,276.50
£
**1,276.50**
**£**
87.05
£
151.22
£
**238.27**
**£**
**23,828.22**
**£**|1,155.00
£
**1,155.00**
**£**
10.37
£
39.49
£
**49.86**
**£**
**19,835.36**
**£**|Raffle tickets
Lottery licence
Prizes
Domino Drive Miscellaneous
**Total Domino Drive & Raffle**
**General Payments**
Secretarial Expenses
Honorarium
Printing
Treasurer's Exps.
Hire of Village Hall
Website/IT
Bank Charges
Late charges from previous year
**TOTAL**
**CARRIED FORWARD**|240.00
£
20.00
£
70.00
£
1.41
£
**331.41**
**£**
283.36
£
-
£
-
£
incl. in Sec.
95.00
£
327.50
£
138.85
£
75.00
£
**919.71**
**£**
**16,310.42**
**£**|170.00
£
20.00
£
-
£
17.00
£
**207.00**
**£**|
|---|---|---|---|---|---|
||||||225.06
£
-
£
-
£
incl. in Sec.
50.00
£
516.13
£
385.34
£
**1,176.53**
**£**|
||||||**15,776.78**
**£**|
Page 2 of 3
**BORROWBY SHOW & GYMKHANA**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDING 31 DECEMBER 2023**
## **SUMMARY PROFIT/LOSS**
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2023 2022
Show Day £ 7,254.15 £ 4,237.25
Domino Drive Evening £ 945.09 £ 948.00
General -£ 681.44 -£ 1,126.67
Overall £ 7,517.80 £ 4,058.58
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## **STATEMENT OF FUNDS AS AT 31 DECEMBER 2023**
**Represented by 2023 2022** Cash at Bank on Treasurer A/C £ 16,932.35 £ 9,629.82 National Savings Investment A/C £ 11,404.64 £ 11,166.37 National Savings Income Bond £ 5,000.00 £ 5,000.00 Cash in hand £ 12.00 £ 35.00 **£ 33,348.99 £ 25,831.19**
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