Reglstered Charlty Number: 1200141 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023 FOR BUNGAY COMMUNITY SUPPORT <> vandijk ACCOUNTANTS
BUNGAY COMMUNITY SUPPORT REPORT OFTHETRUSTEES for the period ended 31 March 2023 Reference and administrative information set out on page I forms part of this report. The financial statements comply with current statutory requirements, the Constitution and the Statement of Recommended Practice- Accounting and Reporting by Charities (effective from January 20191. Ob'ective5 and activities The purpose of Bungay Community Support IS set out in its Charitable Constitution to provide relief to those people in Bungay and surrounding villages in a 6-mile radius in East Suffolk and South Norfolk who are in need by reason of their age, ill-health, disability, financial hardship or social or economic disadvantage, by means of prèctical services, advice and assistance, and by assisting and co-ordinating with voluntary and other organisation5 including the local authority in order to provide practical services. Bungay Community Support only became a registered charity on 22nd August 2022. Prior to that, it was established in March 2020 with the onset of the first national lockdown due to Covid-19. Forrned under the umbrella of Bungay Town Council, a committee of Councillors, voluntary organisatiori representatives and volunteers foirned Bungay Emergency Cornmunity Support with the clear goal of asS15ting those residents of Bungay and close neighbouring villages most likely to be hit by the shutdown, namely the housebound. Funding was provided by Bungay Town Council. Commencing with a shopping & medicine delivery service, it soon became apparent that the social isolation was having a major impact on the well-beine of residents. Therefore. grants obtained via Halesworth Volunteer Centre, enabled to expansion into a Befriending Service, with their recruitment of a staff member working at BECS. By February 2021, Bungay Cornmunity Support had become a voluntary organisation with its own committee, starting the process to become an independent charity. However, it was not able to open a bank account until October 2021. During this time, in addition to the Shopping/Meds team and befriending services, BCS ran its first Warm Rooms during the winter 2021122, 35 a pilot across several venue5, where people facing financial hardship could meet in a warm 50cial venue, therebv saving on their own heating bills. This highlighted the fact that additionally, many elderly residents were also facing food poverty. BCS therefore worked closely with the Bungay Food Bank to provide emergency food parcels to meet their needs. This project achieved national & international interest. At the same time, BCS started its Baby Basics project, enabling cash-strapped parents of babie5 & young toddlers to take, free of charge, nappies, bathing goods & donated new & pre-loved clothes. It also expanded services to people facin8 social isolation. The summer of 2022, saw BCS gaining fundine from the Arts Council for activities focusing on artistic, creative or cultural activities taking place in June 2022 to celebrate Her Majesty The Queen's Platinum Jubilee, cornmis5ioning the Fisher Theatre to cieate"Love & Duty" 3 celebration of The Queen's reign over the decades, and working with Bungay Town Council to create a weekend of celebrations for all residents of Bungay and its environs, to enjoy. November 2022 saw the opportunity to enter into a rental agreement for the premises at 28 Wingfield Street, a former butcher's shop, John Grooms, which had been vacant for some time. Trustee5 are extremely grateful to the charitable grants le5pecially Adnams Community Trust, East Suffolk Enabling Budget, Bungay Town Council amongst others) made available for its refurbishment and the hard work & dedication of its volunteers in the cleaning, painting and re- purposing of the premises. As a result of many months of hard work, the BCS Community Hub "Number 28" will be opening shortly in 2023. This welcoming venue, in the heart of the community, will be the base for all our 5ervice5. Thi5 will include our social centre and Food Hall. At the same time as this redevelopment, BCS was running its second year of Warm Rooms, this time in a single venue in the centre of Bungay, providing a social centre in a warm setting together with an Arts Group. Over the 20 weeks of the projett, Warm Rooms had 412 visitors, supported by 3 team of 28 volunteers. Grants have also been received for a range of support projects BCS is currently running to help resident5 in Bungay facing financial hardship.
BUNGAY COMMUNITY SUPPORT REPORT OFTHETRUSTEES for the period ended 31 March 2023 An application wa5 submitted to The People Project lan arm of the Lottery), which if successful will provide funding towards the works carried out by BCS at Number 28. BCS has been selected as one of 5 finalists for the East Anglia region. The Trustees have paid due regard to guidance issued by the Charity Commission on public benefit in deciding what activities the Charity should undertake. FINANCIAL REVIEW Trustees are delighted to announce that Bungay Community Support finds itself in a very positive financial situation at the end of this period. Reserves currently exceed the anticipated level as stated in the Reserves Policy for the forthcorning year due to funding gained from Suffolk Community Foundation, Norfolk Comrnunity Foundation & East Suffolk Council to run projects in the new community hub of Number 28. Additionally, the major Lottery application will see a guaranteed income of £10,000 for being finalist even if not awarded the full application. However, the search for financial sustainability is an ongoing concern to members of the Board. Reserve5 policy It is the Trustees, policy to maintain reserves at a level it consider5 necessary to meet cash flow requirements. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, its Constitution, approved by the Charity Commission in August 2022. Recrultment and appolntment of new trustees New trustees are recruited and appointed by existing trustees. Risk mana8ement The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Registered offlce The Limes 18 Ditchingham Dam Bungay NR35 2JQ Trustees Mrs Susan Collins lappointed 22.08.221 Mrs Linda Christine Bailey lappointed 22.08.221 Mr Antony John Oliver Dawe5 lappointed 22.08.221 Mr Philip James Love (appointed 22.08.221 Mrs Emma Healey (appointed 22.08.22, resigned 05.12.221 Mr Robert Prior (appointed 22.08.221 Independent Examiner van Dijk Accountants 11 Trinity Street Bungay Suffolk NR35 IEH Approved by order of the board of trustees on 14 October 2024 and signed on its behalf by.. I5 S Collin5- Chair
INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF BUNGAY COMMUNITY SUPPORT CHARITY NUMBER 1200141 I report on the accounts of the Bungay Community Support for the period to 31 March 2023 which are set out on pages 4 to 6. Responsibilities and basis of report The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 I'the Charities Act") and that an independent examination is needed. It is my responsibility to.. examine the aetounts under section 145 of the Charities Act to follow the procedure laid down in the general Directions given by the Charity Commission under section 14515llbl of the Charities Act to state whether particular matters have come to my attention My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual iterns or disclosure5 in the accounts, and seeking explanation5 from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. Independent exam5ner's statement In connection with my examination, no matter has come to my attention which Elves me cause to believe that, in any material respect= the accounting records were not kept in accordance with section 130 of the Charities Act.. or the account5 did not accord with the accounting TetOTds,' or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair" view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reathed. I van Dijk FMAAT van Dijk Accountants Limited 11 Trinity Street Bungay Suffolk NR35 IEH 27 September 2024
BUNGAY COMMUNITY SUPPORT Charity Number: 1200141 RECEIPTS AND PAYMENTS ACCOUNT For the period to 31 March 2023 2023 2022 Recelpts Donations Unrestrlcted Restrlcted Total funds Last year 898 2.325 72,091 3,223 72,091 Grants Food Hall sale5 Other income 125 125 Holding funds third party 437 437 Total Receipts 1,023 74,853 75,876 Payments Repairs and renewals Office expenses Rent 3,084 1,024 3,810 704 3,084 1,024 3,810 704 Heat and Light Telephone/internet Salaries 656 656 3,335 467 3,335 467 Recruitment Travel Training Cleaninglwaste Refreshments 378 378 io io 303 303 422 422 Equipment Insurance 783 783 453 453 Subscriptions Events 3,790 3,790 Sundrv Accountancy Professional fee5 Food Hall 202 202 4,949 2,000 128 4,949 2,000 128 Plant and machinery Office equipment 358 358 Total Payments 26,856 26,856 Surplus/ldeficitl for the year 1,023 47,997 49,020 Transfer bètween funds
BUNGAY COMMUNITY SUPPORT Charity Number: 1200141 CASH FUNDS At 31 March 2023 2023 2022 Cash funds Unrestricted Restricted Total funds Last year Lloyds Account Cash in hand 930 47,997 48,927 93 93 Balance carrled forward 1.023 47.997 49,020 Movement During Year Unrestrirted Restrirted Total funds Last year Lloyds Account Cash in hand 930 47,997 48,927 93 93 Net Movement 1.023 47,997 49,020 Summary movement Cash blf Net movement in year Cash funds 49,020 Cash c/f 49,020
BUNGAY COMMUNITY SUPPORT Charity Number: 1200141 STATEMENT OF NON CASH ASSETS AND LIABILITIES At 31 March 2023 2023 2022 Closing Assets and liabilitie5 Unrestrirted Restrirted Total funds Last year Plant and equipment Office equipment Stock 128 128 358 358 150 150 Accrua15 Note I 600 600 Balance carried forward 750 486 1,236 Note l Accruals Accruals reflects the annual accountancy charge for independent review. The financial statements were approved by the trustees and signed on its behalf by.. 11 S Collins Chair 14 October 2024