2024-08-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the perlod Period $tart date 1.09.2023 Porlod end dale 31.08.2024 Period ond date Charity name: Warwlck Polish Saturday School Charity registration number: 1200089 Objectlves and Activitles SORP rElurence Parnl 17 Summary ol the purposes of the charity as set out in its govemir¥J doojmenl Educational and Cultural Mission- The primary objèctive is to teach children the Polish language, including readingi writing and grammar, as well as elemènts of Polish history, literature, and geography engaging manner. This mission also involves preserving Pollsh tradttions and customs. The school facilitates the integration of bilingual or multilingual children and en¢ourages them to speak Polish. Maint¢nance of National identity.. The school aims to help children preserve their Polish national identity and foster an interest in their Polish heritage. Promotion of Polish Culture.. Dedicated to promoting Polish ¢ulture and heritage, the s¢hool organises social and cultural events that connect the broader community. These efforts raise the profile of the local Polish community and foster better understanding and integration wrthin Inclusivtty and Non- Discrimination: The school is committed to wel¢oming students regardless of thelr reltgion, race, origin, social status, or the political views of their parents and guardians. Non-Profit Orientation.. A5 an independent and non-profit InstltLrtion, the school 0￿rateS without profit motive, focusing solely on its educational and ¢ultural mission to integrate the local Polish ¢ommunity. Learning and Development for Staff. The $ehool provides learning and development opportunitles for its staff and volunteers, which indirectly benefits tho publlc by enhancing the quality of education and communit en ement The primary activity of this initiative is com lomenta educational ro ram Summary of the main activtties in reL4b"on to those r• l.17ar

purpDses for the public bengfil, in particular, the aciivilies, projects or sorvicgs idenknfied in the accounls. deslgn&d to fulfil the objectlves stated above. Tho school oporates on a three- terni basis, off¢ring approximately ten threo-hour sesslons on Saturday mornings e8¢h tsmi Iclasses do not take placo during school holidays and publlc holidayg). Thg School's educatlonal progrnm was developed based on th• Core Curriculum for Pollsh Studonts Studying Abroad by tho Centro lor tho D•velopmont of Pollsh Education Abroad Ivrnw. orwg.pll. Durlng its inaugural year, tho 808rd focused on ralsing th• sehool's profilè in the Warwick and Leamington are¥s to encourage studant enrolmont. Promotional efforts included social media campaigns, Fa¢ebook advertisements, and networting at events organised by other local Polish organisations. Approxlmately 60 students enrollèd In the flrst year. and they were divided into four age groups. No students requiring GCSE or A-Level education enrolled The school applied for and recèived grant funding, which facilitated the organisation of various events and workshops for the benefit of the students and the broader community. Nativity Concert= Thi5 event gathered the wider Polish community to celebrate Polish Christmas traditions. It featured the singing of Polish carols with the choir, a Nativity performan¢e by the students, and the enjoyment of traditional Polish cakes. The event was well received by both children and adults. Holiday Club= This Club provided 4 $ubsidised childcare opthon for Polish- speaking children during the school holiday period, in¢luding free lunches and trips. In addition to these external activltie$, the school Ofganised internal events such as- Polish Heritage Day: Thi5 event included a presentation of the tradltional Polish folk dance "Krakowiak. by the students. a display of students. artworks from the Contest called What 1$ my association with Poland "Iwith book prizes awarded to the winnersl, and a pa￿nt contest for the best traditional Polish Cake. Camival Ball. This celebration, marking the end of the festive season before Christian Lent, featured children d￿ssed in costumes and participation in traditional camival ames. NHr

Th• •chotsl l cofflmitted to th• prof•••lonal dwdopment of its •taff, off•rlng p•ld tr•lning courms to ensurn hlgh-qu•lity t¢¢hing. Addition•lly, the •¢hool pro¥lJe rngulf volunteerlng opportunit1•• as toaching a$iist•ftts, which sgrvo 9 8 m••ns for community •ep4ie• lor prol•>$ion•l c•re•r dovelopm•nt. Tho Bo•rd h•s set th• school f•es as low •s possible to ensur• affordabillty for families from modest rin•nci•l bockgrounds. To und•r1ine tho ¥•1￿. we pla¢e on continuity for f•milies and as part of our emphasis on attracting and retaining high calibre staff, we affor fee discounts lsuch as sibling •nd stsff discounts). The school welcomes students of all races and backgrounds, i￿luding those with sptcial edu¢ational needs. who participate in Sessions under the SU rvision of their le al uardians The Trustees of the Polish Saturday School in Warwi¢k affimi that they have considered the guidance issued by the Charity Commission regarding public benefiL In conducting the ¢haritys a￿l¥ltieS managing Its affairs, the trustees have endeavoured to ensure that the School operates Consistently Wtth the principles of public benefit as outlined by the Commission. This includes providing accessible educational and cultural programs for the public good, ensuring in¢lu5ivity in our practi￿. maintaining non-prorrt model that directs ￿oUrceS ba¢k into th• commun and our servieas Statement tfjnfirming whether the trustees have h regard to th8 gUKlan issued by ￿ Charity Commission on wblic benefil kn1.18 Additional infomiatlon loptional) You ma ch005e to indude lurther ststgmants vre rgkvant at￿t In ae¢ordanc6 with the School's Constitution, the Head of the School Is responsible for stcuring and settling funding. Thè Board appointed the Chalr of the Trustees to authoris• and sign off on the NIA rant ¢ontractual obli ations P••1 Policy on g￿lt makng P•a13J Policy on %￿al investment induding prcJram 18latod irbvostsnont Thè s¢hool does not re¢elve Trgular donations.. As previously mentioned, th¢ school offer5 volunteering roles as Teaching Assi5t•nts. interest in theso opportunitie5 Is often limited. Conse ntl the Board has decided to Contn"t￿ti0n mad• by volurrteers HH?

walve school fee$ for any parent or gu8rdlan of a student who voluntoers, •n$urlng that the minlmum staffing r• ulf•mant* •ro con•l$tantl 0th8r Achlevements and Performance SORPtyrer• Ong of our most significant eharltabla a¢hievement$ 1$ the successful implementation of a bilingual education program. This initiative has enabled Polish chIld￿n in Warni¢k to maintain fluency in thèir native language while supporting their integration into English-speaking environments. As result. It has strengthened both thelr linguisti¢ skills and cultural adaptability. This initiative has helped Polish children in Warwi¢k maintain fluency in their native language while supporting their integration into English4peaking Ènvironments, the￿bY enhancing their linguistie and cultural adaptability. The greatest accomplishment of the Polish Saturday School 15 the creation of an environment where Polish and bilingual children can learn and pra¢ti¢e the Polish language. Cfver the past year. the pupils have achieved the following main goals.. In¢rpasing interest In the Polish language and ¢ulture developing the ability to communi¢ate in Polish, both orally and In in writing. Enhancing Polish language skills, particularly by enriching vocabulary and enablin9 appropriate use in various verbal and situational contexts. Acquiring basic knowledge about Polish culture, society. geography, and history. which foster5 a stronger identification with Polish traditions and heritage Cultural Preservation and Transmission. The school ha$ played a crucial role in preserving and transmitting Polish culture, traditions, and history to th? younger generation, thereby maintaining the cultural heritsge among Polish families living in the UK. During Saturday ¢lasses, ohildrEn leam about Polish customs. including the ble55ing of food on Holy Saturday, the Smigus- 13 U5 traditton et Monda Summary ofthe main achievements of the charity, identifying the dIffe￿nCe the charity's has made to the arcumstan￿5 of its beneficiaries and any ￿d￿r benefits to $￿ety as a whole. r•l.20 VHY

e•l•bf•tlon ol Grnndm•'• •nd Grnndp•'• D•y. 8•for• Chfb•tm••, •tudents l•¥m tr•dltlonal Poll•h ￿T01 •nd sing th•m tog•th•r durtng th• N•tlvlty Pl•y. Tlwy •l•o p•rtlclp•t• In th• natlonal •inglng of th• •nth•m on R•m•mbr•fK• D•yp mlrklng 105th •nnlv•rn•ry of Poland'• Ind•p•nd•nc•, Ind •ng•g• In qu12ts$ on Poll•h hiltory and g•ogr•phy dudng Poli•h H•ratag• Oy. Community Int•gratlDn nd Coh••ion Through various cultur•l wenls and a¢ti¥iti08. th& •chool ha$ fostered senje of c¢Jmmunity •mong Polih familles and facilitatod bottor undèrstsnding •nd integration b•twoon the Polish and widèr English communities. thus contributing lo social ¢ohesion arKI mutual cultural appreciation. The Polish School in WarnTi¢k was •stsblished by four Polish mother5 who wanted a place for their childr•n to learn the Poli$h langua and underntsnd the ¢ulture, history, and geography of Poland. This initiative was made possible through ¢ollaboration between the principal of another Saturday school and the principal of an English primary school. 80th institution5 work closely tO9ether. Th¢ 5chool'5 events and cultural activities Strengthen the sense of eommunty among Polish families and promote better integration between tr Polish and English communities, enhancing $oeial cohesion and mthual cultural recognition. Inclusivity and Equal Opportunities The school's inclusivè approach ensures that its programs ben¢frt a broad segment of Society, promots.ng èqualrty and non- discrimination. multilingual Chlldrnn from Polish. bilingual, and families with varying level$ of Polish language proficien¢y are welcomed. Wè embrn dlversity. promote equallty. and do not tolerate disclination. Empowernent of Polish Childrèn and Familie5 The charitys efforts have empowered Polish ¢hlldr•n and their lamili•s in Warwick by providing èducational r$ources, Community support. and 4 plaffomi to celebrate Ihelr cultural identity. As a result. thts position of Polish ehildren and their familbes in W•n•siek and n•ighbouring Leaming¢on Spa has been strengthenod. Thèy have made new •cquaintan¢•s and friendships, and th& created ¢omrnunlty allows children to furth6r dèvelo and racti¢o p￿ISh Ib MHF

i)eyond Silurday ¢18sses. The school offers educBtlon•l r•soufcés. social •upport, Jnd opportunitle8 io cèlebr*• cultural and natlonal Idantity Ot spe¢ial •¥gnt$. multlculturallsm, The octiviti of the Pollsh Saturday School have al$0 ylelded broatler 8oci¢tal benefits. Includlng promoting enh•nGing culturnl dlv8rsity, and contributinq to tho ehnegs of th• local eommunitV$ so¢lal fabric. Thè school co8aboratés closely with other Polish schools in the rggion, such Os the Polish Saturday School In strattord Th•s8 activities promot• Incfease cullural diversity, and contribute to building a cohesive lo¢al ommunity Additional inforniation loptionall You ma choose to indude fvrther statemènts where relevant about.. NIA Achievements against objectives set P•rt 1.41 NIA Perfomance offvndraising ath"vities against objectivos set Parn 1_41 NIA Invesbnent perfoftnanee against objectives Parll 7.41 NIA ty4Mt

Flnanclal Revlew Rèview ol tho clwrty' finan(i•l posthl at ts •Thl of tho F•riod Th• Iln•nclAI st•t•in•nt• invwl th•t th• n•t Incom• tor th• y•ar •mountsd to È46,924 Thl¢h includ•> £15830 n•r•t•d Irom f••s r•l•t•d to •cti¥lti•s •nd g•rnr•t•d trom yvor•l gr•nts. Tot•1 •xp?ndtturn• amountsd to £47.277. rnsuiting in • closing c•sh bal•nce of £360 for thgp•nod. _ Thé Trust•ts routinely perfomi¢d •ssessments of t￿ s¢h¢x>l'S fi￿n¢11 status, bud￿tsry distrtbutions, #nd spnding felativo to tho planned budg•L These asge$sments inGorporated quarterty cash flow analysis, a crucial compornnt of the school's responsible risul gov¢rnance. At fv Peri￿9 ¢onclusion. £302C6 in restricted funds. linked to received rants was retained At thè end of the period, the ¢harity held total of unre5tri¢tsd fund$1£158301 and £30206 ofwtrided funds re>utting in a closin ash balanco £360 NIA stat￿ent 8WainiTrJ I policy lor holdiio rps8ryOS stslirwJ vkny Ihey are held P•1 Amount of rnserves h8ld P4A 1.> Reasons for hobjing ze reserves Details ofknd materAIty in defiut Pw¥ l.Z2 Pa 124 The rt difference betwtrn receipts and payments Stood at £360, year. Nonetheless, the pupils population remained relatively stable over ts year. The Trustees proa¢tively sought to advertising increase enrolment by implementing various marketing Strategies on social media. These included consistent updates on local Polish communtty Facebook pages, and maintaining an active School Facebook page featurin9 regular class acttvity updates. Additionally, the school's visibility was enhanced through the organi￿tIon of public events such as Christmas Nativity, Polish Heritage Day> Summerclub Camival Ball. The primary risks to the charity's financial stability arg as follows- A possible decline in student enrolrnen( which could lead to rEduced income from school fees. A potential rise in the rental costs for the facilities utilised for classes. Explanation of any uncertainb'es aboLrt the chanty continuiro as a going c￿nCeM PIM 1.23 Additional Inlorn)ation {optlonall You ma choose 10 include further ststements where re￿vant atxut.' The financial statements reveal that the net income for the year amounted to - £360, which includes £15830 generated from the School fee5: a one 3-hour session for 1 child £10 one 3-hour session for 2 children -£18 the one The tharity's prinopal sources of fu￿1$ linC￿lrvj any fvndraising) P4rn 1.47 MHF

hour session for I prn-school ¢hlld- £13. A slgnificant portion of the funds was allocated to educ¥tion•l and cultural Inlti4tivK that lall outside tho schtxII' pdmry actlvltles. Programs Ilke the ChrlJtm•s Nativity, C#mival Ball, Polish Herita9è Day not only enrichèd our pupil$ undèrntanding of Poli$h ￿ritag• but also invited IcKal resithnts to participate, fostering gre¥tsr integrotlon ol the Polish community within th• broader local socitty. Tlw Trustee$ continue to uphold their stratogy of reinvesting ll nèt income to advance the charitable ¢al$ of our ani98tion. NIA Inveslmenl policy a objeth"ve5 Induding any social investrngnt adopted P•rn 1.46 Monitoring the risks confronting the sehool. A 5truthirèd assessment of the charity's risks is conducted roughly every six months during the TfUStees' meetings. The Trustees have pinpointed the following key risks and the strategies to mitigate thèm. We addre55 this risk through the implementation of . comprehensive safeguarding poli¢ies, meticulous staff recruitment proeèdures. pastoral support for pupils and stsff alike. be thè proactive endangennent of health and safety concÈm. sustainability Finan¢ial Stability= The School's deFends on the ¢ollection of pupil fees and the timely payment of bill$. Additionally, the potential increa$e in Trnt for the premises used for classes was a ¢oncem for the Trustee5. These financial risks aTr managed through various mat*eting initiatives, including online promotion via Facebook. distribution of leaflets, and hosting open events for the Polish community. Ensuring academic excellence for our current pupils also plays a ¢ru¢ial role. These efforts are •imed at attracting new pupils to enrol, thereby increasing revenue and ensuring a stable cash flow. A descripb.on of the prinopal risks faung the charity P4ra f.4 MHF

Structure, Governance and Management Descriplicn of charty's trusts.. The Wlrwlck Pollsh Saturday School is Charitable Incorporatod Organization ICIQ) govem•d by the CIQ and School's ConL4titutions The day-t041ay operations of th• school ore dokngated t¢ the Head. who also ij th8 CEQ d the ch•rity. Th• Hoad Is support¢d by a Vic¢-Head, appointed from among th¢ school'$ staff by the Pl•ad. and administrative fun¢tions. Tr Head undertakes key leadership rnsponsibil1ti￿, overswing both tducotional This includes the r•cruitment and training of educational staff. based ¢ompliance with the school's policies The Plead Is als¢ rnsponsible for organising both intemal and external evonts and prornoting the School IA collaboration with Trusterf$ and staff. Additionally, the Head and Trustee's ￿p￿sent the school externally. The Head is appointed by thg Trustees for • two•￿ar tem). The Head may be removed during a meeting of the Trustaes by a simpb majority vots onducted by se¢rnt ballot. The reason for removal may be gross neglect of duties. safèty of child￿n. la¢k of or obstnJction of cooperation with the Trust¢ts or the Tèachin Stsff comType of govemir#J docJJment How is the rtharity P¥4 1.25 rporatF. Trustee seleCt￿n metF*)ds induding details of any con5trtutsonal provisions e.g. elecb.on lo post or name of any person or bcrfjy enbued to appoint one or m¢ye trusteos Parn125 New trustees may be recruited to the Board atany time by theexi5ting Trustees. The School's Constitution stipulates that the election of a new trustee must b¥ agreed upon by a unanimous vote. The Trustees approve the annual financial plan proposed by the Head and approve any unexpected expenses on an ad.hoc basis as ne¢essary The Head and Trustees have the authonty to amend the School's Constitution. Membership i$ limited to individuals appointed as trustees of the CIQ. All designated trustees are automatically admitted as mèmbèrs with voting rights, and membership is non. transferable. However. if their childrnn attend the School, and to streamlinè the expenses procedure, it has been agreed by the Board that they are entitled to a 2S% lee discount a5 reasonable trIHf

reimbursement of thelréxponsès. The cir¢umstances ￿SIgnation, under which trustae's Offi￿ may be vocated in¢lud• unexcused absences from moetings, removal for conduct prejudi¢lal to tho CIQ. bankruptcy, or l•gal disqualification. The School's Constitution also allows the Head to apply for the removal Gf a trustee due to la¢k of cooporation ond hindrnn¢e to the school's work and oJ¢pens¢s. Trustees must declarn any confiicts of Interest and abstsin from voting on m•tters wfrn such confiicts exist }¢ Additional informatlon loptlonal) You ma those to indude further statemts where rekvant a￿$￿t.. The Trustees arn required to familiarize themselves with all necessary policies Poliues and pl￿dureS adopted for the inducb.fm and training of trustees 1.51 The Pollsh Saturday School In Warwlck operates within a network of other Polish schools abroad and ¢ollat>oratss with the Polish government and various educational organisations in Poland. The tharitys Organisatic￿al stNcture and any wider not￿￿rk with which the charity works P4r4 1.51 NIA Relati￿ship ar related par 1.$1 NIA Reference and Administrative detsils Chari name Other name the chari Re istered chari number Charity's prinapal add￿ WarwcA Polish Saturda Sthctjl Polska Szkola Sob¢n im. Juliana Tuwima w WaThYid( 120(X)89 2 Brookside Ckjs Cv37 9PL Stralford upM Avon HNF

Funds held as custodlan trustees on behalf of others Dascriplion ol the assets held in Ihis capacity Name and oblocts of Ihe charity on whose behalf the assets are held and how this fa115 Wlthin the cusiodian charity's objects Details of arrangements for sale custody and segregation of such assets from the tharity's own 89S9ts Additional Infonnation loptionall Names and addresses of advisers (Optional inforniationl Type of Name Address adviser Nam• of chief ex8eutivo or namgs of $•nior staff members (Optional rnfomationl Exemptions from disclosure Rgason for non41isdosure of ke ersonnel details Compliance v@h Data Protection Lairs- Lavf5 such as the General 13ata Protection Regulation IGDPRI in the European Union and Similar legislation in other regions strictly ¢ontrol hovf personal data is ¢olleet¢d, used, and shared. Disclosing the intimate details of staff or volunteers without proper legal grounds or consent can violate these lavf$. 2. Protection of Personal Information.. The personal detail$ of key personnel, including names, contact information, and other identifyin9 data, are protected to prevent misuse. This indude5 protection against identity theft, fraud, stalking. or harassment. Other o tional infomiatio other o tional information VHF

Names of the charlty trustee$ who managfj the charfty Tru•te• n•m• Offlc• Ibr onyl Dt•• •¢t•d 11 not foiwho N&)mè ol per¥an lor body) •ntitl•d nt tru¥tst IS I￿5v￿T UJJS 02 10 12 13 14 15 16 17 18 19 20 orate truste8s- names of the directofs at the dale the re rtwas roved N8me of trustees holding tide to pmperty belon9ing to thg charity TruBte2 name Dates a¢tl11 notforwhole

Declarations Th& tru$tw declare that they have approved the trust•M' rnport above. Signed on behalf of the charit 's trust ffc Signaturel¥l Full namel51 Position leg Secretary. Chalr. etcl Iwe7YN fteTDIL-t Ec Es Date 14 IOGI 2oZS

R•¢•l m•nt• Kcounts tr 70F Section 8 Statement ol a$$Èts and liabilities al Ihe ond of the period DWail

OLf)¥ 06.15

Independent examiner's report

to the trustees of "Warwick Polish Saturday School"

Charity no: 1200089

I report on the accounts of the Trust for the year ended 31 August 2024, which are set out on pages 1 to 2.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

1. Examine the accounts under section 145 of the 2011 Act;

2. To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act;

3. And to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1. Which gives me reasonable cause to believe that in any material respect the requirements:

2. to keep accounting records in accordance with section 130 of the 2011 Act; and

3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met;

4. To which, in my opinion , attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name of examiner:

Beata Polus

Relevant professional qualification or body (if any): Certified Public Accountant

Name of practice (if any):

Balance Point Accounting Ltd

Address:

2 Victory Road, Southampton, SO15 8QZ

Date:

14/06/2025