Company Number: 09166041 Registered Charity Number: 12LM)063 Stand and Be Counted Theatre Ltd Annual report and unaudited financial statements For the year ended 31 March 2024 Stand and Be Counted Theatre Ltd Contents Page Legal and administrative information Co Chair's statement Trustees, annual report Independent Examiner's report Statement of financial activities Balance sheet io Notes to the accounts 11-14 Stand and Be Counted Theatre Ltd Legal and administrative information For the year ended 31 March 2024 Trustees Dr Reem Doukmak Trevor MacFarlane Rev Inderjit Bhogal Esther Richardson Donna Ridland Hamda Shahzad Laura Winson Jabu Wood Co-chair Co-chair Company Secretary John James Tomlinson Key management John James Tomlinson Registered Charity Number 1200063 Registered Company Number 09166041 Registered Address 8 The Crescent Shaw Oldham OL2 7BP Accountant5 Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH Stand and Be Counted Theatre Ltd Co Chairs, Statement For the year ended 31 March 2024 This is our second report as co-chairs of Trustees at Stand and Be Counted Theatre Ltd and we are delighted to be able to report on the continued development of the organisation. Earlier this year, we were delighted to welcome and appoint three new Trustees with expertise in priority areas for the board, including.. fundraising, human resources and finance. These appointments have enabled us to establish a series of new company-wide policies to bolster our staff handbook and set up focused sub- committee groups that have improved our governance and decision making processes at board level, as well as provided our Executive team with the support they need as their ambitions for programming and operations have extended. The programmes that the staff team at Stand and Be Counted Theatre Ltd design, deliver and evaluate with and for people seeking sanctuary here in the UK continues to offer a unique and important community service that the Board of Trustees are extremely proud to be able to support. The financial position of the organisation is healthy following determined fundraising from the executive team despite a challenging landscape, and the management team continues to monitor and evaluate the organisation's programmes and activities to ensure they are delivering against our organisational and charitable objectives and report findings to the Board quarterly for wider discussion. For example, the staff team monitors the impact that the artistic programme is having on participants by collecting the numbers of attendees, regularity of attendance and quotes, imagery and artistic responses to their engagement in the work. Staff undertake an ongoing evaluation process with all participants to ensure their voice, interests and ideas continuously shape our programmes, productions and wider offer. Weekly and quarterly reports are completed for every programme with identified participants supported to lead feedback sessions amongst their peers. Findings from these monitoring processes inform the iterative strategic direction of the organisation which is reviewed quarterly by Trustees. Our core team of four employees and multiple freelance artists have worked tirelessly to ensure that our pro8rammes of work are engaging as many people as possible with relevant, en8a8ing and quality art being produced. The proErammes continue to foster intercultural dialoEue, community cohesion and pride in place for both participants and the wider communities the company's work reaches. We were able to employ four members of staff and tens of freelancers in our second full year as a registered charity. We continue to work closely with the joint CEOS to ensure our organisational and charitable objectives are beinE delivered through day to day operations. We have now encouraged the staff team to build up capacity to ensure our team can be supported to deliver against key project milestones and look after the individual wellbeing of all staff and participants. Funding for the arts in the UK continues to be a critical challenge across the whole sector, so we will remain focused on the changing needs of key stakeholders and partners as the coming year develops. Stand and Be Counted Theatre Ltd Co Chairs, Statement Icontinuedl Forthe year ended 31 March 2024 The artistic programme and presentation of productions continues to be joyfully and urgently received by participants and audiences alike. The quality, regularity and innovation of our offer continues to drive the commitment that Trustees, our staff and stakeholders feel for the work we are producing together. Whilst engaging with our artistic programmes, participants working with us experience a number of important benefits that they would not ordinarily encounter. We help people seeking sanctuary here in the UK to connect with critical local seNice providers, as well as connecting them up with the wider cultural landscape, opportunities and jobs in the cities and towns we work in. Dr Reem Doukmak Co Chair Date.. Mr Trevor MacFarlane FRSA Co Chair Date: 06 Nov 2024 06 Nov 2024 Stand and Be Counted Theatre Ltd Trustees, annual report For the year ended 31 March 2024 The trustees are pleased to present their annual directors, report for the year ended 31 March 2024 which are also prepared to meet the requirements for a directors, report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the charities Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland,. FRS 1021 issued in October 2019. Structurei governance and management The organisation is a charitable company limited by guarantee. The company, company number 09166041, charity number, 1200063. was established under a Memorandum of Association that established the objects and powers of the charitable company and is governed under its Articles of Association, registered as a company on 7 August 2014, amended on 11 August 2022. The company was registered as a charity on 15 August 2022. The organisation's finances and policies are administered by the trustees and implemented by the staff. The Board of Trustees shall consist of no less than 3 people. Decisions by the trustees are made by consensus. In the event of the company being wound up its members are each required to contribute an amount not exceeding £10. Objertive5 and aims The primary objective of Stand and Be Counted Theatre Ltd is to support people seeking sanctuary (refugees, asylum seekers and migrants) in the UK through the provision of high quality and culturally sensitive arts and social activities. The charitable objectives are: The advancement of the arts, culture and heritage for public benefit through the provision of: The production, promotion and presentation of public performances of drama, music comedy, film, digital media and other art forms; The public presentation, broadcast, or distribution of artistic and cultural exhibitions, programme and publications,. Public classes, workshop, lectures and other educational training events: particularly but not exclusively where such work is partly or wholly created by, with, about, or otherwise for the benefit of persons with lived experience of migration from the countries of their origin or domicile by reason of war, hostility, persecution, oppression, discrimination, climate change, natural disasters or similar causes, and their families and dependents,. or where such work raises public awareness of the issues affecting people with lived experience of migration, both generally and in relation to their social exclusion. As an organisation, we operate with adherence to a set of core values.. Welcome- we create spaces of safety and support for participants, audiences and staff Empower- we encourage people to take up the platform we are able to provide them with Create- we create high quality works of art for public enjoyment Action- we lead conversations and networks to foster a better understanding of people seeking sanctuary Now- we are agile and responsive to the world we live in Stand and Be Counted Theatre Ltd Trustees, annual report- continued For the year ended 31 March 2024 Objectives and aims Icontinuedl Stand and Be Counted Theatre Ltd seeks to achieve its objectives through ongoing relationship building with a wide variety of organisations working across our key areas of focus and beyond. In particular, we offer a multi- disciplinary and participatory arts experience across specific areas of the UK, with expert creative practitioners for our participants to work alongside. Public benefit We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. Summary of main achievements duringthe period Our programmes and productions have continued to go from strength to strength. Our Youth Theatre of Sanctuary, the first and only of its kind in the UK- regularly has over 40 participants per week. Bringing together families from Sudan, Iran, Kurdistan, Ukraine and Syria. This long term creative empowerment programme develops creative skills and confidence in children aged 3-15. In the last year we have delivered 42 weekly workshops, 5 school holiday clubs and co-created a short film, music video and original music track and 2 live performances. Our co-created production of Secret Summer was shortlisted for the Audience Impact & Innovation Award i the national Fantastic for Families Awards 2023 and the Youth Theatre of Sanctuary was shortlisted for a Youth Voice awards with Sheffield City Council. Soap Box & Young People Together Our long term creative empowerment programmes for adults connect communities from Iran, Syria, Sudan, Rohingya, Ukraine, Afghanistan, Saudi Arabia, Namibia, Kurdistan, Jamaica, Democratic Republic of Congo, Hong Kong and Iraq now living across Bradford, Leeds and Sheffield. Weekly sessions have led to the creation of a film series, 6 celebration events, an interactive recipe book, an interactive trail and 3 live performances. Participants have continued to deliver training sessions for academics and artists interested in working with people seeking sanctuary and have developed a Welcome Toolkit- an industry Euide for working in this field. Throughout the year we support participants and artists to develop projects and productions beyond our programme through mentoring, script development, research and development, theatre trips and audition training. Partnerships The Montgomery Theatre, Oldham Coliseum, Theatre in the Mill, University of Sheffield Collaborations and commissions Sheffield Theatres, Migration Matters Festival Funding support Paul Hamlyn Foundation, Arts Council England, Sheffield City Council, Amal ## **Stand and Be Counted Theatre Ltd** ## **Trustees’ annual report - continued For the year ended 31 March 2024** ## **Financial Review** Income for the year amounted to £443,152 (2023: £187,223) of which £114,609 (2023: £167,933) was for restricted purposes. We have gone into further details of our delivery and the main funders in the section above “Summary of main achievements during the period”. Expenditure was £339,692 (2023: £191,846) with £80,115 (2023: £170,581) spent out of the restricted funds. ## **Reserves policy** The trustees have reviewed the charity reserves and agreed that the aim is for the charity to hold reserves of at least 6 months staff and operational costs. This figure is approximately £95,000. As at 31 March 2024 free reserves, calculated as the general fund balance, excluding the accounting value of tangible assets, totalled £123,736 (2023: £54,770). ## **Trustees’ responsibilities in relation to the financial statements** The charity trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing a Trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies. Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently; - Observe the methods and principles in the Charities SORP; - Make judgements and estimates that are reasonable and prudent; - State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. 6 Stand and Be Counted Theatre Ltd Trustees, annual report- continued Forthe year ended 31 March 2024 The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website in accordance with legislation in the United Kingdom BoverninE the preparation and dissemination of financial statements. Small company provisions This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. The trustees declare that they have approved the trustees, report (including directors, report) above on 6 Nov 2024 Signed on behalf of the charitWs trustees: Trevor MacFarlane FRSA Trustee ## **Independent examiner’s report to the directors of Stand and Be Counted Theatre Ltd (‘the Company’)** I report to the charity trustees on my examination of the accounts of the Company for the period ended 31 March 2024. ## **Responsibilities and basis of report** As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner’s statement** The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: _____________________ Susan Cochrane, FCA DChA Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH 07/11/2024 Date: _____________________ 8 Stsnd and Be Counted Theatre Ltd Statemènt of Financial Activitiès lintorporating an intome and expenditure statement) for the year ended 31 March 2024 Unrestrlcted Restrlcted funds funds Total Unrestricted Restricted 2024 funds funds Total 2023 Notes Income from: Donations and grants Charitable activities Other income 132,130 192,363 4.050 114,609 246,739 192,363 4.050 3.036 814 15,440 111,327 56,606 114,363 57,420 15,440 Total income 328,543 114,609 443,152 19,290 167,933 187,223 Expenditure on: Charitable activitie5 259,577 80.115 339,692 21,265 170,581 191,846 Total expenditure 259,577 80,115 339.692 21,265 170,581 191,846 Net Income/lexpendlturel 68,966 34,494 103.460 11,9751 12,6481 14,6231 Taxation 2,908 2,908 Net movement on funds 68,966 34,494 103,460 933 12,6481 11,7151 Total fund brought forward 54,770 54,770 53,837 56,485 Total funds carrled fon¥ard 123,736 34,494 158.230 54,770 54,770 The statement of financial activities includes all gains and losses recognised in the year. Stsnd and Be Counted Theatre Ltd Balance sheet as at 31 March 2024 2024 2023 Notes Current assets Debtors C35h at bank and in hand Total turrent assets 1,106 163,676 164,782 15,635 42,675 58,310 Creditors.. amounts falling due within one year io 16,5521 13,5401 Net current assets 158,230 54,770 Total 355et5 less current lizbilitie5 158.230 54,770 Creditors.. amounts falling due after more than one year Total net assets 158.230 54,770 Funds of the Charlty Unrestricted funds Restricted funds 123,736 34,494 54,770 li Total funds 12 158,230 54,770 For the year ending 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The director's acknowledge their responsibilities for complying with the requirements of the Act with respect to atcounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies, regime and In accordance with FRS102 SORP. The financial statements were approved and authorised for issue by the 8oard on and signed on its behalf bv.. 6 Nov 2024 Print name.. Trevor MacFarlane Position-. Trustee io Stand and Be Counted Theatre Ltd Notesto the Accounts for the yearended 31 M•rth 2024 l Actounting Polities lal General stand and Be Counted Theatre Ltd is a charitable company in the United KinEdom limited by guarantee. In the event that the charity Is wound up, the Iièbility in respett of the guarantee Is limited to £10 per member of the charity. The address of the registered office is given In the charity informètion on pa8e l of these financial stat?ments.The nature of the charity's operations and principal activities are the advancernent of arts culture and heritage for the public benefit. The financial statements have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (sècond editionl, the Financial Reportin8 Standard applicable in the United Kingdom and Republic of Ireland IFRS1021 and with the Charities Act 2011. Thefinanci315tatement5 havetaken advantage of the exemption to prepare a Staternent of Cash Flows. Stand and BÈ Counted Theatre Ltd meets thÈ definition of a publit benefit Èntity under FRS 102. The financial st*emÉnts are prepared undÈr the historiial cost convention. The fin3ncial statements are presented in Sterling which is the funitional currency of the charity and are rounded to the nearest £. Ibl Income Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the itemls) of income have been met, it Is probable that the Income wlll be received and the amount can be measured reliablv. Grants are included in the statement of financial activities on a receivable basis. The balantr of income received for specific purposes but not expended during the period is shown in the relevant funds on the balance sheet. Where income is received in advance of entitlement of recelpt, its recognition Is deferred and Included in creditors as deferred Income. Where entitlement occurs before Income Is received, the income is accrued. Icl Expenditure Expenditure is recognised once there is a legal or constructive obligation to m3ke a payrnent to 3 third party, it is probable th3t settlement will be required 3nd the amount of the obligation can be measured reliablv. Expenditure on charitable activitie5 is incurred on directly undertakingthe activities which further the charitable company'5 objectives, a5 well as any associated 5UPPOrt costs. Irrecoverèble VAT is charged as a cost è8èinst the attivity for which the expÈnditurÈ was incurred. Idl Fund accounting Unrestricted funds are available to spend on activitiesthat further any of the purposes of chèrity. Resticted funds are fund5 which are to be used in aicordance with 5pecfic re5trictlOn5 imposed by donors or which have been raised by the charitable company for p3rticul3r purposes. The costs of raising 3nd 3dministering such funds 3re ch3rged against the specific fund. The aim and use of each restricted fund 15 set out in the note5 to the accounts. lel Trade debtor5 Trade debtor5 are amounts due from customers for Servi￿5 performed in the ordinarycourse of business. Trade and other debtor5 3re recognised at the settlement amount after 3ny trade discount offered. Prepayments are valued at the ?mount prepaid net of any trade discounts due. lfj Trade credltors Trade creditors are obligations to pay for goods or services that h3ve been acquired in the ordin3ry course of business from suppliers. Accounts payable are cla55ified as current liabilities if the company does not have an unconditional right. at the end of the reporting period, to defer settlement of the creditor for 31 least twelve months after the reporting date. If there Is an unconditional right to defer settlement for at least twehfe months afterthe reportin8date, they are presented as non-current liabilities. li Stand and Be Counted Theatre Ltd Notesto the Accounts- £ontinued for the yearended 31 Marth 2024 l Actounting Polities- continued Igl Cash at)d cash equlvalems Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subjett to èn insignificant risk of change in valJe. Ihl Deflned contrIb￿lOn penslon scheme The charity contributes to a defined contribution pension scheme for the benefit of the employees. The pension costs charged are the contributions payable to the Scheme in respect of the accountlnE period In accordance with FR5102. lil Tax•tion The charity is exempt from tax on income and gains fallin8 within settion 505 of the Taxes Act 1988 or settion 252 of the Taxation of Chargeable GainsAtt 1992 to the extentthatthese are applied to its charitable objects. ljl Goln8 concern The financial Statements have been prepared on ? goinE concern ba515 as the trustees believe that the charity will continue to operate for 12 months from authorising these financial statements. 2 Income from donatlons and grants Unrestrlrted lunds Rearfcted fvnds T￿al Unrestricted 2024 fund5 Restricted funds Totsl 2023 Donations Gifts in Kind Grants.. Arts Council Eng13nd Paul H3mlyn Foundation AMAL Other8r3nt5 30 72,100 30 72,100 1,836 1,836 106,609 106,609 60,000 8,000 48,110 48,110 60,000 8,000 1,200 63,217 64,417 132.130 114,609 246.739 111 327 114,363 3 Income from charitable activitie5 Llnre5tricted Restricted funds fund5 Total Unrestricted 2024 funds Restricted fund5 Tot31 2023 Commissions, box office and partnership income 192,363 192,363 814 56,6Q6 57,420 192 363 192 363 814 4 Expenditure on £harilable aCtI￿tieS Unrestritted Restritted éunds funds Total Unrestricted 2024 funds Restrirted fund5 Total 2023 Projert costs stsff tosts.. Staff salary costs Freelance consultancy Training 3nd development Travel and accomodation Support co￿5. Insurance tr and web51te costs Marketing and PR Office expenses Printin& postage and station3ry Subscriptions Storage costs Professional fees Independent examination 123,439 so,000 173,439 1,584 170,581 172,165 101,811 4,275 810 3,720 30,115 131,926 4,275 810 3,720 139 139 2.855 1,453 4,187 1,590 200 912 3,707 7,846 2,772 2,855 1,453 4,187 1,590 200 912 3,707 7,846 2,772 2,747 1,766 406 3,800 2,747 1,766 406 3,800 7,873 2,950 7,873 2,950 259.577 80.115 339,692 21,265 170,581 191,846 12 Stand and Be Counted Theatre Ltd Notesto the Accounts- £ontinued for the yearended 31 Marth 2024 5 Staff costs 2024 102,635 10,064 15,WOI 2,459 21,768 Employer's National Insurantr contributions Employer's allowance Employer's pension contributions Freelantr staff c05t5 iai.926 No employee receives emoluments in extrss gf £60,OW. The 3verage monthly numbers of employees during the ye3r was 312023.. 01. There were no employees in the prior year. 6 Trustee remuneration and expenses, and the tost ol key management personnel The charity trustees were not paid or received any other benefits from employment in the year 12023.. £nill- No charity trustee retrived payment for professional or other services supplied to the charity. The key management personnel of the charity comprise the trustees, the CEO ènd the Artistlc Dlrettor. The tot31 employee benefits of the key mana8ÉmÈnt personnel was £71,309. 7 Related PartyTransactions Esther Richardson. a trustee. is also a trustee of The PilotTheaire, York. Duringthe year, the Charity earned Income of £1.568 from working In partnershlp wlth The PilotTheatre. There were no other related party transactions during the year. 8 Independent examlnatlon fees 2024 2023 Independent examination fee 2.772 Other fees payable to the Independent examiner's orgènisètion-. Tax3tion services Other assurance services 240 1,5CIJ 1.740 8 Taxation 2024 2023 Corporation tay charEe 2,908 2,908 9 Debtors 2024 2023 Trade debtors Prepayments T?x recoverable 1,106 24S 15,39D 1.106 IS,635 10 Credltors: amountsfalllng due wlthln one year 2024 2023 Accruals 6,552 3,540 6.552 3,S40 13 Stand and Be Counted Theatre Ltd Notesto the Accounts- £ontinued for the yearended 31 Marth 2024 11 Restrlcted funds Balance at l-Apr-23 Balance at 31-Mar-24 Income Expenditure Transfer Soap Box Bradford Arts Council England- Co Creation Arts Council England- Art5 for Welcome 8,000 39,109 67,500 18,WOI 139,1091 133,(U61 34,494 114,609 80.115 54A94 The mèin restrirted fund5 are.. Soap Box Bradford A adult creative le3rning progr3mmefor people seeking5anctuary aged 16+ Arts Councll England- Co Creatlon To deliver creative tr3ining and c(Fcreated live and diwtsl perform3nce projects with people seeking sanctU3ry in Barnsley, Oldham, Sheffield, Bradford and Leed5. Arts Countil England- Artslor Weltome To deliver creative training and ctrcreated live and digitsl performance project5 Wlth people seeking sanctuary in Oldham, Sheffield. Bradford and Leeds. Prlorveorcompor￿0n Solontt ot l-Apr-22 Boliynce ot TrJnsfer 31-Mor-23 Income Expenditure YTOS Secretsymmer Soop Box Leeds SoGp Box BrÉTdford SoL¥P Box Coventry SoL¥P Box York TDgetherlShEltieldProductionl Art5 Council 2,648 18,898 17,664 23,842 121,5461 117,6641 123,8421 17,0001 12,3791 1,3221 127,7201 169,1081 2,379 1,322 27,720 69,108 2,648 167,933 170,581 12 Net asset5 by fund General éunds Restricted fund5 2024 Total Current assets 130,288 16,5521 34,494 164,782 16,5521 123 736 158 230 Pleta%sets byfund- PTIOI yeur GfneTal funds Restricted Junds 2023 Totol Current ossets Current liobillties 58,310 13,5401 58,310 13,5401 54.770 14