## **Friends of Heptonstall Museum** ## **Trustees Annual Report** ## **12 August 2022 – 31st March 2023** ## **Charity number: 1200045** The Museum Old Grammar School Church Yard Bottom Heptonstall Hebden Bridge HX7 7PL heptonstallmuseumfriends.org.uk ## **Objectives and Activities** The Friends of Heptonstall Museum exists to establish and maintain a museum in Heptonstall for the benefit of the public. It aims to pursue a community asset transfer to reopen Heptonstall Museum. We want to create and sustain a community-run museum that: - Provides a place where we can come together to explore our shared past and build a shared future. - Embraces our collective creativity and sparks the imagination. - Supports economic, social, and environmental sustainability in our museum and our village. - Makes our village and our planet better places to live and a welcoming place for everyone. ## **Achievements and Performance** This represents our first (partial) year as a CIO. - Community Asset Transfer of Museum We have made strong progress on our community asset transfer and are at the final stages of negotiating the lease on the museum building and joint working and loan agreements with Calderdale Council. - Business Planning We have commissioned surveys on the museum building and developed a business plan. The business plan sets out our objectives over the coming years as well as including detailed assessment of the viability of our proposals. 1 We have received a number of grants towards costs (legal services, professional fees) associated with the asset transfer and establishment of the CIO. We have launched a membership scheme. We have submitted an initial project enquiry with the National Heritage Lottery Fund for a first phase bid to cover initial repairs to the museum building and a feasibility study to future development. - Programme of Events and Exhibitions Although we have not yet signed the lease on the museum we have been able to access the museum for events under license from Calderdale Council, including events connected with the Sylvia Plath festival and a Christmas craft fair. We are about to launch a regular series of ‘Poetry at the Museum’ readings and workshops. We have begun to explore a future education offer. We have been developing our first exhibition, ‘The Criminal Coiners’, co-curated through community workshops. This utilises the TV set that has been constructed within the museum to tell the true story of the Cragg Vale coiners, subject of a major BBC TV series to be broadcast later this year. We hope this will provide a strong offer to visitors and sustain interest in the museum and the area’s history. - Organisational Development We have continued to develop the range of skills within the trustees. We have in place a range of policies: Artefact Donation; Collections; Complaints; Conflict of Interest; Data Protection; Document Retention; Equal Opportunities; Privacy; Reserves; Safeguarding Policy; Trustees’ Code of Conduct; Volunteers. 2 ## **Financial Review** There are no concerns about the charity’s ability to continue as a going concern. No fund or subsidiary undertaking is materially in deficit. No Funds are held as Custodian Trustee on Behalf of Others The charities financial position at the end of the reporting period was as follows: ||Friends of Heptonstall Museum|Friends of Heptonstall Museum|Friends of Heptonstall Museum|CharityNo|1200045|1200045|| |---|---|---|---|---|---|---|---| |||||CompanyNo|CEO29967||| ||Annual accounts for theperiod||||||| ||Period start date||**12/08/2022**|**To**|Period end date|31/03/2023|| ||||||||| **Section A Statement of financial activities (including summary income and expenditure account)** |**Recommended categories by activity**|**Recommended categories by activity**|Guidance Note|**Unrestricted**
**funds**|
**Restricted**
**income**
**funds**|**Endowment**
**funds**|**Total funds**|**Prior year**
**funds**| |---|---|---|---|---|---|---|---| ||||**£**|**£**|**£**|**£**|**£**| |**Income(Note 3)**|||F01|F02|F03|F04|F05| |**Income and endowments from:**|||||||| |Donations and legacies||S01|4,689|-|-|4,689|-| |Charitable activities||S02|364|-|-|364|-| |Other trading activities||S03|1,633|-|-|1,633|-| |Investments||S04|-|-|-|-|-| |Separate material item of income||S05|-|-|-|-|-| |Other||S06|-|-|-|-|-| |**_Total_**||S07|6,687|-|-|6,687|-| |**Expenditure(Notes 6)**|||||||| |**Expenditure on:**|||||||| |Raising funds||S08|-|-|-|-|-| |Charitable activities||S09|290|-|-|290|-| |Separate material expense item||S10|||||| |Other||S11|2,082|-|-|2,082|-| |**_Total_**||S12|2,372|-|-|2,372|-| ||||||||| |**Net income/(expenditure) before tax for**
**the reporting period**||S13|4,315|-|-|4,315|-| |Taxpayable||S14|-|-|-|-|-| |**Net income/(expenditure) after tax before**
**investmentgains/(losses)**||S15|4,315|-|-|4,315|-| |Netgains/(losses)on investments||S16|-|-|-|-|-| |**Net income/(expenditure)**||S17|4,315|-|-|4,315|-| |**Extraordinary items**||S18|-|-|-|-|| |**Transfers between funds**||S19|-|-|-|-|-| |**Other recognised** **gains/(losses):**|||||||| |Gains and losses on revaluation of fixed assets for the
charity’s own use||S20|-|-|-|-|-| |Other gains/(losses)||S21|-|-|-|-|-| |**_Net movement in funds_**||S22|4,315|-|-|4,315|-| ||||||||| |**_Reconciliation of_**
**_funds:_**|||||||| |Total funds brought forward||S23|-|-|-|-|-| |**_Total funds carried forward_**||S24|4,315|-|-|4,315|-| 3 ## **Reserves Policy** At Heptonstall Museum we are committed to forward planning to protect the charity from unexpected events such as an unplanned significant repair cost, a sudden change in visitor numbers or being able to develop the museum in the future to improve the visitor experience. Reserves are the funds which we set aside to cover those possible future events. In addition, there are occasions when a donor will provide funds for a specific purpose only. That can mean that the funds are held and spent over a number of years on that intended purpose so need to be carried forward in the accounts. To be clear in all our reporting we distinguish all funds as either ‘restricted’ or ‘unrestricted’ in terms of showing how the funds can and will be spent. Any funds given for a restricted reason will have that reason detailed and it will be made clear when the funds have been spent. For unrestricted funds, monies that can be used for any purpose, it will be made clear whether the trustees are moving any amounts to one side to potentially fund specific future events. Any funds so set aside with be marked as ‘designated’ and the reasons for the earmarking will be given. The reporting will also show when funds are taken from this designated fund and why. This process of considering future need etc is part of a risk-based approach which aims to protect the museum from sudden and unplanned changes. The trustees monitor and review the need for reserves each year and then plan how they can build up sufficient reserve to mitigate any risk. This Reserves Policy may be revised as the needs of the museum change. ## **Structure, Governance and Management** The Friends of Heptonstall Museum is a Charitable Incorporated Organisation, governed by a constitution. New trustees are selected by the charity’s existing trustees with regard to the skills, knowledge and experience needed for the effective administration of the CIO. No other body is entitled to appoint trustees. Trustees of the Charity at the end of the year were: Tim Machin (Chair) Linda Maynard (Project Officer and Secretary) Michael Crowley Nicola Jones Jules McGonigle Rebecca Land Nat Edwards Gemma Outen Bankers: Unity Trust Bank PLC Trustees have met monthly via Zoom. All trustees have had regard to the Charity Commission’s guidance on public benefit. 4 Friends of Heptonslall Museum Charil,, yo CJmJai,. No 12QPP45 CF,uzga67 Annual accounts for the period 1210812022 To date 3110312023 Section A Statement of financial activities (including summary income and expenditure account) Prtor year fund¥ Total fund• fund¥ lund• Income (Nots 3) F01 F02 F03 F04 F05 4.689 4.689 Chorltable idivil Ott*rtrathnq acb¥ths I￿￿81￿nts 1,633 Soparakn mat¢rlal of irKonw> Total Expendfture (Notss 6) io fiJrKI• 290 S10 2,082 ,37 Total 2.082 S12 Net Incomel{8xpenditure) hfor• tax for the reportlng period T•¥ p•y4bb Net incomel(expendlture) after tax before investment galnsl(losse$) NelkWir&ll￿•$$I { IrNe5tmerts S13 4.315 4,315 S14 Sl5 4.315 4.315 S16 Net incomellexpenditure) Extraordinary Items Transfers between funds Other recognlsed gainsl{108ses): S17 4,315 4.315 S18 S19 harfvs own use Otr*rgaWlk)110s1 Net movement in funds 4,315 4,315 ReCOn￿.11atl0n of funds.. Total fur¥Js IwPrt frrfward Total funds carried fonvard 4.315 4,315 chart￿ Name Section B Balance sheet Flxed assets Intanglbkn asa•lB Tangtblg •00•ts F01 Fir2 F03 F05 l¢Jt• 15) 1140ts 14) (Not• 16) {Not• ln Currnnt assets IN(th 18) 0obtor• (Not• 17AI C••h 4t bank in ￿nd (Not• 241 on• y•ar {Not• 201 Cr•dltorn: f•llng du• *ft•r (Nots 20 Pr￿1￿10n• for lknbilill•• 4.315 4,315 Funds of the Charlty Endowrnntfvb)d• (Not• 27) Unrn•trlctsd fvnd• 81• 4.315 4.315 Filr nlu• r8wr¥• aF¢wv ¢*Vm 29.2.2W24 PrSrrt nam• CC178 IExtd) (IIQ the•munt olthe a￿￿$£m•rffore•¢h Iln•arff•¢ted In th• curf•n¢pwiod, each prforp•iiodpresent8d and Ihe aggrogate amountof the 8diuslm•ntr¢l•bng to 1A Changgs to accountlng 0StlmatsB No ch8ngesto actoynbro esbmates i) the ¥ewxtyr•J (3.46 FRS102 SORPI. No. 1.5 Materlal prlor ￿￿rer10￿ No matert81 nor 3.47 FRS1W2 SORP . No. (lffj th• •mounf of th• th1¥C￿ •tthe b6gknnlng 01tho CC174 Sèction C Notes to the accoiints Thls s•¢tlon should compl•todbyalleharftl•s. 1.1 Basls of accountlng The acC￿rts have been ' and wth" epariThJ their accy)urts in 8¢Oydan￿ wih the Finanoal Reporting Standwd #ppli¢a ) ts UK aTrJ RepLthof Irtl￿d IFRS 1021 iswmd on 18 JLty 2014 FirwKial RtF&1hig Stsr¥Jgrd In the Ur1t￿ and Republic of Irelwml (FRS 102) ' 8nd with tho Ch8ritw Ad 2011. Th• thariiy ¢*nobbth a lJW￿fft ffitity a8 d•fined ty FRS 102.. '.Tic* •• •kyroprn 12 Golng ¢oncwn tha ￿n￿￿810Th thatthg thwity i8 a gcing concom; Dixlosure ofwry that mth• going concem ¢knJbttul', Where atxounts are kwared on 8 o)n¢em baslB, Flea8e th8doge thss ￿t Icsetw the basi8 cfft vA)i¢h Iho IwstO98 PT8pafed the Se￿unts and Ihe reason tr charity is not reg*¢Jed as a wng concem. 1.3 Chang• of accounllng pollcy The a￿￿nts present a true and lair no hgwa b90n madè to thè polhxs ad(*d In note{ } No" cct7a (Exol)