Charity Number: 1200029
**THE RIDGEWOOD VILLAGE HALL COMMITTEE UNAUDITED ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023**
## **THE RIDGEWOOD VILLAGE HALL COMMITTEE**
## **CONTENTS**
|Charity Information|1|
|---|---|
|Trustees Report|2-3|
|Examiners Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7-10|
## **THE RIDGEWOOD VILLAGE HALL COMMITTEE**
## **CHARITY INFORMATION**
**TRUSTEES:** Karen Bedwell Chair Marion Love Booking Officer Colin Whitewood Committee Member 12 Ian Charles Noble Vice Chair Penelope Rowden Secretary Ian Watson Committee Member 10 Ian Smith Committee Member 6 Jane Atherton Treasurer Louise Slaughter Committee Member 7 Christine Metcalfe (appt 10/11/22) Committee Member 11 Janine Williams Committee Member 8 Sally Davis Committee Member 9 **CHARITY REGISTRATION NUMBER:** 1200029 **CHARITY OFFICE:** Ridgewood Village Hall New Road Uckfield East Sussex TN22 5TE **ACCOUNTANT:** Simmons Gainsford LLP 52 New Town Uckfield East Sussex TN22 5DE
1
## **THE RIDGEWOOD VILLAGE HALL COMMITTEE**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2023**
The trustees present their report and accounts for the year ended 30 June 2023
## **TRUSTEES**
The trustees are :
Karen Bedwell Penelope Rowden Louise Slaughter Marion Love Ian Watson Christine Metcalfe Colin Whitewood Ian Smith Janine Williams Ian Charles Noble Jane Atherton Sally Davis
## **DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS**
The charity continued to let the hall to cover the costs of its maintenance and its community events. Fundraising events were again organised to generate savings for future improvements to the hall.
When reviewing the charity’s aims and objectives and in planning future activities, the Trustees have considered the Charity Commission’s general guidance on public benefit.
## **FINANCIAL REVIEW AND FUTURE DEVELOPMENTS**
There was a reduced surplus of £7,563 this year due to a higher repairs and maintenance spend. In addition, overheads continued to rise this year for utilities.
## **RESERVES POLICY**
It is the policy of the charity that unrestricted funds should be maintained at a level equivalent to approximately £6,000 to cover the administrative costs of the charity for 12 months if the hall is closed. The current reserves held are £115,274.
## **CONSTITUTION AND OBJECTS**
The Ridgewood Village Hall Committee is constituted by Governing Document. Its prime object is to promote the benefits of the inhabitants of the village of Ridgewood and its environs without distinction of sex or of political, religion and other opinions by building and maintaining a pavilion on the Ridgewood recreation ground for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
## **APPOINTMENT OR ELECTION OF TRUSTEES**
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the constitution.
2
## **THE RIDGEWOOD VILLAGE HALL COMMITTEE**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2023**
## **RISK MANAGEMENT**
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operation and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.
## **STATEMENT OF TRUSTEES RESPONSIBILITIES**
The trustees are required under the Charities Act 2011 to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
- (a) Select suitable accounting policies and apply them consistently;
- (b) Make judgements and estimates that are reasonable and prudent;
- (c) State whether applicable accounting standards and statements of recommended practice have been followed, subject (d) Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy the financial position of the charity and to enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the Trustees are aware:
- There is no relevant informa�on of which the charity's examiner is unaware; and
- The Trustees have taken all steps that they ought to have taken to make themselves aware
of any relevent information and to establish that the examiner is aware of that information.
## **APPROVAL**
This report was approved by the trustees and signed on their behalf by:
## **Karen Bedwell**
Date: 26 October 2023
3
## **Independent Examiner’s Report to the Trustees of The Ridgewood Village Hall Committee**
I report to the trustees on my examination of the financial statements of The Ridgewood Village Hall Committee (‘the charity’) for the year ended 30 June 2023 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.
This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statements present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accoun�ng records were not kept in respect of the charity as required by sec�on 130 of the Act; or
●the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **James Duggan (FCCA)**
## **Simmons Gainsford LLP**
52 New Town Uckfield East Sussex TN22 5DE
Date: 31 October 2023
4
## **Ridgewood Village Hall Statement of Financial Activities For the year ended 30 June 2023**
|**Notes**
Letting Income
Interest Income
Grants and Donations
Fund Raising
2
Community Events
3
**Total Incoming Resources**
Fund Raising
4
Community Events
5
Management & Administration
6
**Total Expenditure**
**Net Movement in Funds for the Year**
**Balance Brought Forward**
**Balance Carried Forward**
**Resources Expended**
**Incoming Resources**|**2023**
**Unrestricted**
**Funds**
**£**
31,111
319
3,187
4,512
4,785
**43,914**
1,837
3,685
30,829
**36,351**
**7,563**
**107,712**
**115,275**|**2022**
**Unrestricted**
**Funds**
**£**
30,800
17
7,953
2,929
2,409
**44,108**
1,653
1,668
26,444
**29,765**
**14,343**
**93,369**
**107,712**|
|---|---|---|
There were no recognised gains or losses for 2023 (2022 – £nil) other than those included in the Statement of Financial Activities.
The notes on pages 7 to 9 form part of these accounts
5
## **Ridgewood Village Hall Balance Sheet As at 30 June 2023**
|**Notes**
Leasehold Improvements
8
Equipment
8
Office Equipment
8
**Total Fixed Assets**
Cash at bank and in hand
Debtors
9
**Total Current Assets**
Creditors
10
**Total Creditors: amounts falling due within one year**
**Net Current Assets**
**Total Assets less Current Liabilities**
**Net Assets**
Unrestricted Funds Brought Forward
Surplus in Year
**Total Capital and Reserves**
**Fixed Assets**
**Current Assets**
**Creditors: amounts falling due within one year**
**Capital and Reserves**|**30 June 2023**
74,719
2,423
314
**77,456**
38,407
1,138
**39,546**
1,727
**1,727**
**37,819**
**115,275**
**115,275**
107,712
7,563
**115,275**|**30 June 2022**
**£**
78,709
2,015
370
**81,094**
40,142
1,304
**41,446**
14,828
**14,828**
**26,618**
**107,712**
**107,712**
93,369
14,343
**107,712**|
|---|---|---|
Approved by the trustees and signed on their behalf by:
## **Karen Bedwell**
Date: 26 October 2023
The notes on pages 7 and 9 form part of these accounts
6
## **Ridgewood Village Hall**
## **Notes to the Accounts For the year ended 30 June 2023**
## **1. Accounting Policies**
## **1.1 Basis of Preparation of Accounts**
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011.
The Ridgewood Village Hall constitutes a public benefit entity as defined by FRS 102.
## **1.2 Income**
Voluntary income and donations are accounted for as received by the charity.
Donated professional services are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
## **1.3 Management and Administration Expenditure**
Expenditure on management and administration of the charity includes all expenditure not directly related to the charitable activity. This includes administration costs and the independent examiners fees.
## **1.4 Tangible Fixed Assets and depreciation**
Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Leasehold 15 years straight line Equipment 25% reducing balance Office Equipment 15% reducing balance
## **1.5 Government Grants**
Grants are credited to the Statement of financial activities as the related expenditure is incurred.
## **1.6 Fundraising**
Ridgewood Village Hall relies on the support of its individual donors. Without it, Ridgewood Village Hall would not be able to continue to pursue their objective. Consequently, fundraising policies and procedures are robust and transparent, and are applied scrupulously.
Ridgewood Village Hall promises their supporters to make the best use of their donation, be transparent in how donations are spent, inform donors about the difference their support makes, respecting privacy and make it easy for donors to choose how they communicate with them.
Ridgewood Village Hall keeps abreast of, and adapt to, all and any changes in the regulatory framework and adhere to current regulations, including the General Data Protection Regulation 2018 and the Code of Fundraising Practice issued by the Fundraising Regulator.
7
## **1.7 Financial Instruments**
## **Basic financial assets**
Basic financial assets, which include trade and other receivables, cash and bank balances, are initially measured at their transaction price including transaction costs and are subsequently carried at their amortised cost using the effective interest method, less any provision for impairment, unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest.
Discounting is omitted where the effect of discounting is immaterial. The Company's cash and cash equivalents, trade and most other receivables due with the operating cycle fall into this category of financial instruments.
## **Financial liabilities**
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instruments any contract that evidences a residual interest in the assets of the Company after the deduction of all its liabilities.
Basic financial liabilities, which include trade and other payables, bank loans and other loans are initially measured at their transaction price after transaction costs. When this constitutes a financing transaction, whereby the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Discounting is omitted where the effect of discounting is immaterial.
Debt instruments are subsequently carried at their amortised cost using the effective interest rate method.
Trade payables are obligations to pay for goods and services that have been acquired in the ordinary course of business from suppliers. Trade payables are classified as current liabilities if the payment is due within one year. If not, they represent non-current liabilities. Trade payables are initially recognised at their transaction price and subsequently are measured at amortised cost using the effective interest method. Discounting is omitted where the effect of discounting is immaterial.
|**2. Fundraising Income**
Easter Egg Hunt & Spring Fair
Christmas Fair
Teddy Bear Picnic
Quiz Night
Bunny Hunt
Outreach Lunch Club
**Total Income**
**3. Community Events Income**
Baby & Toddler Group
Outreach Lunch Club
**Total Income**|**2023**
1,597
1,378
15
997
103
421
**4,512**
**2023**
1,497
3,288
**4,785**|**2022**
1,468
1,303
158
**2,929**
**2022**
607
1,802
**2,409**|
|---|---|---|
8
## **4. Fundraising Expenditure**
|Bunting & Decs
Drinks & Food
Raffle
Licences
Printing, Stationery & Newsletters
Entertainers at Events
**Total Expenditure**
**5. Community Events Expenditure**
Outreach Lunch Club
Baby & Toddler
Nibble & Natter
Teddy Bear Picnic
Bunny Hunt
Warm Hub
Christmas Fair
Easter Hunt
Live Band Night
**Total Expenditure**|**2023**
(40)
96
429
553
394
405
**1,837**
**2023**
2,325
11
252
163
67
173
75
595
23
**3,685**|**2022**
126
729
354
-
444
**1,653**
**2022**
1,668
**1,668**|
|---|---|---|
## **6. Administration Expenditure**
|Cleaning
Caretaking Costs
Insurance
Rent & Rates
Light, Power, Heating & Water
Repairs & Maintenance
Independent examination fees
Subscriptions
Telephone & Internet
Bank Fees
Depreciation Expense
Advertising
Hall Furniture & Equipment
Sundries|**2023**
4,679
1,919
1,326
362
5,115
6,533
1,195
392
261
116
7,244
-
1,533
154
**30,829**|**2022**
6,377
4,209
1,131
288
4,614
765
1,170
349
52
96
6,764
186
443
**26,444**|
|---|---|---|
## **7. Staff Costs**
No remuneration was paid to the trustees in the year, expenses reimbursed to trustees totalled to £653. Outstanding at There were no paid staff of the charity.
## **8. Fixed Assets**
|**Cost**
Brought forward
Additions
Carried forward
**Depreciation**
Brought forward
Charge for year
Carried forward
**Net Book Value 30/6/23**
**Net Book Value 30/6/22**|**Leasehold**
90,399
2,182
92,580
11,690
6,172
17,861
**74,719**
**78,709**|**Equipment**
2,823
1,425
4,248
808
1,017
1,825
**2,423**
**2,015**|**Office**
**Equipment**
2,752
-
2,752
2,382
55
2,438
**314**
**370**|**Total**
95,974
3,607
99,581
14,880
7,244
22,124
**77,456**
**81,094**|
|---|---|---|---|---|
9
|**9. Debtors**
**2023**
Accounts Receivable
64
Prepayments
1,074
**1,138**
**10. Current Liabilities**
**2023**
Income in Advance
1,609
Loan from Council
Accounts Payable
(1,689)
Accruals
1,288
Refundable Deposits on Key Fobs
520
**1,727**
**11. Analysis of Net Assets Between Funds**
**2023**
**Unrestricted Fund**
**Total**
Fixed Assets
77,456
**77,456**
Net Current Assets
37,819
**37,819**
**115,275**
**115,275**
**2022**
**Unrestricted Fund**
**Total**
Fixed Assets
81,094
**81,094**
Net Current Assets
26,618
**26,618**
**107,712**
**107,712**
**12. Statement of Funds**
**Balance at 1 JulyIncome**
**Unrestricted Funds**
107,712
43,914
**107,712**
**43,914**|**2022**
-
1,304
**1,304**
**2022**
2,257
11,000
988
123
460
**14,828**
**Expenditure**
(36,351)
**(36,351)**|**Balance at 30 June 2023**
115,275
**115,275**|
|---|---|---|
10