Charity registration number. 1199818 Cloakham Lawn Sports Centre Annual Report and Financial Statements forthe Year Ended 30 September 2025 WESTCOTTS CHARTÈRÉD ACCQUIITANTS • BUSINESS ADVISEHS
Cloakham Lawn Sports Contre Contents {¢ontlnued) Referen and Adminismve Detalls Tru8tees' ReFQrt 2to4 Independent Examinerfs RepNt Statement of Fina1 Activities Balan Sheet Notes to the Financial Statements 8t018
Cloakham Lawn Sport8 Centre Ref•rnnce and Administrntiv• Details Tru8teo9 Mr P V Reffell Mr P C Beviss Mrs Ellis Mr A Harris Mr D R Thompson MsAnn Kobus Mr D B Looskan MrA G Enticott Mr S J Flini Mrs E M JaThis 1199818 Charity Rfjglslration Number Prlncipal Offlce Cloakham Lsvm sfL)rts Centr8 Chard Road Axminsler Devon EX13 5HW Indopendent Examinèr Weglcotts (SWI LLP rimbety South Street Axminster EX13 SAD Page 1
Cloakham Lawn Sports Contre Trustees. Report Objo¢tiv6s and actlvltles Objects and aims The Charity is operated for the benefit of the inhabilanls ot Axminster, Devon, to advan education, and to provide facilities in the interest of social welfare for recreation and other lei9urÈ-time cupation. The a¢tivib'es indude outdoor bo$, cricket and football. To further or benefit the residents of Axminster and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said regdents and the local authorities, voluntsry and other organisations in a common effort to advan education and to provide facilities in the interest of scKial elfare for CreatIOn 2nd leisure time occupation wth the objective of improving the conditions of lrfe for the residents. Public benefrt The trustees confim that they have compliaj wth the requirements of section 17 of the Charlties Act 2011 lo have due regard to the public benefit guidance pu1Shed by the Charity Commission for England and Wale& Flnanclal revlew During the year the charity reiVed unrestricted income of £57,958. Expenditure for Ihe year totalled £45.120, of leh £40,249 was unrestricted and £4,871 was restricl&J. As at 30 September 2025 the charity had reserves of £852,909 lof leh £807,209 vrds unrestricted and £45.700 was restricted) Policyon TrseNo5 It is the charity ambition to hold reserves that allow the Sports Centre to cover unfcfeseen Maintenan $ts that arise from time to b"me. However, due to the nature of the charitable &tivities and other sour¢es of in¢ome, reserves fluctuate& and it is rt always possible to maintain them at the level preferred. Due to the nature of the charity's activits"es, much of the charitable expenditure, wth the exception of property overheads, is proportionate to the charitable income received. Budgets and forecast a prepared and monitored against actual performar. The reseNes policies of Ihe Trust a revifftd regularly by the trustees. Golng concern The trustees consider the Charity to be able to meet its debts as they fall due in the next 12 months. therefore consider the going concem basis of accounting appropriate. In addition, the trustees believe the charity to be able lo meet any obligations it has in respect of using restrictive fund held for specific projects as the fall due in the futu. The toard of tnJ$tees examines the major risk5 faced by cloakh Lavm Sports cent and monitors and controls these risks. Risks faced and considered include.. Operational risks including health and safety considerations and review of gcod management practice., Financial risks including budget monitoring, computerised accountancy and cash-flow control., Extemal risks such as promotion of the image of the charity and links with the local community, cOmtItIon from other local sports centres and public halls.. Compliance wth law and regulations such as licensing, employment matters and fund-raising. Page 2
Cloakham Lawn Sports Centre Trustees. Report (continued) Structure, govemance and managoment Nature ofgoveming document The charity is a Charitsble Incorporated Organisabon, regislered on 27th July 2022 and governed by its constitution. Induction and tralnlng of trustees New trustees a appointed vthen necessary, in order for the È()ard to have the broad range of knowledge and skills necessary to administer the charity effectivdy. New trustees are provided wth key documents, training and induction by existiryJ trustees. Arrangements forsetting key manag8nMntpwsonnel remuneration Remuneralion of the charity's key management personnel is decided by the tard of Itustees after careful assessment of statutory legal requirements, working hour5, skills. qualificati¢Ms and other performan measures. A part-lime administrator, Mr J Cloke has been appointed ty the trustees to manage the day-t¢aY operations of the Charity. Oryanisatlonalstructure A board of trustees, made up of a minimum of 5 trustee$ meet as necessary, bul at leasl quartedy, administers the charity. The board members ¢onsrst of committee members elected at Annual General Meetings, co-opted committee members and representatives frcn each of ihe affilid clubs.. Axminster Town Cricket Club, AxmIn Indoor Bovls Club, Axminster Outdwr Club and Millwey Rise Football Club. The tKJard of trustees as set out on Ihe le9al and administr*we information page, detsils all Irustees o are currenuy elect or have acted as a Iruslee during the accounting peric>d. There are sUb<mMitteeS covering finance, fund-raising, pr¢iecl developm and the management of each respective sport. Pe3
Cloakham Lawn Sports Centre Trustses. Report (continued) statement of Trustees. Responsibilities The trustees are responsible for preparing the trustees, report and the financial statements in accordance wth the United Kingdom A¢UntIng Standards (United Kingdom Generally ApIed Accounting Practi} and applicable law and regulations. The law applicable io charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the chanty and of the incoming resources and application of resour of the charity for that period. In pparIng these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently.. obseNe the methods and principles in the Charities SORP., makejudgements and estimates that are reasonable and prudent; state ether applicable accounting standards have been followed, su4.ect to any material departures disclosed and explained in the financial statements,. and prepare the financial statements on the going conrn b8sis unless it is inaFprcpriate to presume that the charity wll continue in busir)ess. The trustees are responsible for keeping prcjper accountin9 records that disclose wth reasonable acCUrY al any time the financial postion of the charity and enable them to ensu that the financial statements Comply with the Charitie5 Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the conslitulion. The twstees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention arKi detection of fraud and other irregularities. The trustees are responsible for the Maintenan and integrity of the ¢orp)rate and finarKial informatNJn included on the charitable company's website. Legislation governiro the preparation and dissemination of financial statements may differ from legislation in otherjurisdictions. The annual report was approved by the trustees of the charity on .5. 1.71.21... and sigwj on rts behalf by.. Mrs J Flint Chair of the board of Twstees Page 4
Cloakham Lawn Sports Centre Independent Examineffs Report to the trustses of Cloakham Lawn Sports Centre I report to the ITUStees on my examination of the accounts of Cloakham Sports Centre for the year ended 30 September 2025. Responsibilities and basis of report As the charity trustees of Cloakham Lawn Sports Centre you are responsible for the preparation of the accounts in accordance wth the requirements of the Charities Act 20111'lhe Act'}. l P)rt in reSt of my examination of the Cloakham Lawn Sports Centre's accounts carried out under section 145 of the 2011 Act 2nd in carrying out my examination I have followed all the applicable Directions given by the Charity commissi¢ under section 14515)Ibl of the Act. Independent examine3 gtatement I have completed my examination. I confi that no material matters have come lo my attention in connection rith the examination givirBJ me cause lo believe that in any material respect.. 1. CoUntIng records were not kept in resFeCt of Cloakham Lawn Swrts Centre as qUired by Section 130 of the Act., or 2. the accounts do not *cord with those records., or 3. the a¢¢ounts do not comply with the accounting requirements conmIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view lch is not a maller consdered as part of an IndeFendent examinats'on. I have no concems and have come across no other matters in connection wth the examinalion to INhich attention should be drawn in this report in order to enable a proper understanding of the acwunls to be reached. Thomas John Stuckey FCCA Westcotts ISWI LLP Timterfy South Street Axminster EX13 SAD Date.. Page 5
Cloakham Lawn Sports Contre Statement of Financial Activities for the Year Ended 30 September 2025 Unre8trlcted ndg Restricted funds Total 2025 Total 2024 Note Income and EndobThnts from: tlonations and legacies Charitable activities other trading activib'es 380 45,754 11,824 45,754 11,824 48,007 11.951 Total income 57,958 57,958 59,963 Expenditure on: Charitable activib'es 140,249 4,871 45,120 44,024 Totsl expenditure 40,249 4.871 44,024 Net incomellexpenditure) 17,709 4,871 12,838 15.939 Net movement in funds 17,709 14,871) 12,838 15,939 Roconclliation of fvnds Total fvnds brought forward 789,500 50,571 840.071 824.130 Total funds carried forward 15 807,209 45,700 840.Ce9 All of the charitys tivItieS derive from continuing operatIS during the year. The funds breakdown for 2024 is shown in note 15. The mtes on pages 8 to 18 fcim an integral part of these financk4 statements. Page 6
Cloakham Lawn Sports Centre (Registration number". 1199818) Balance Sheet as at 30 September 2025 2025 2024 Fixed assets Tangible 8S8ets 10 899,484 5,542 Debtors Cash at bank and in hand 11 12 2,228 50,289 2.C67 34,786 36,853 6,702 52,517 Creditors: Amounts falling due withln one year Net curront assets 13 9531 42,986 30,151 Total assets loss current Ilabilities 942.470 935.693 Credltors: Amount8 falllng du• after more than one year 14 Not assets 89,561 95,624 852,909 840.069 Funds of the charlty: Restricted Income funds Restricted funds 15 45.700 50.571 Unrestricted income fund8 Unrestricted funds 807.209 789,498 Total fund8 15 852.909 840,OS9 The financia statements on pages 6 to 18 were approved by the trustees, and authorised for issue on .-/./£&.. and &gned on their behalf by: Mr S J Flint Trustee The notes on pages 8 to 18 fomi an Integral part of these financial statements. Page 7
Cloakham Lawn Sports Centre Notes to the Financial Statements for the Year Ended 30 Septsmber 2025 1 Ac¢ountlng poli¢ios statement of compllance The financial statements have been prepared in OrdanCe with the second edition of the Charities Statement of Recommended Practice issued in O¢toèer 2019, the Financial Reporting Standard applicable in the United Kingdom aTrJ Repuljic of Ireland IFRS 1021 and the Charities Act 2011. Basis of preparatlon Cloakham La Sports Centre meets the definit of a public benefi't entity under FRS 102. The a¢unt$ Ifinancial statements) have been prepared under the historical Cost conventscn wth items recognised at cost or transaction value unless otherwise stated in the relevant notelsl to these account& Going ¢oncem The trustees consider that there are no material uncertainties abaut the charty's abilty to continue as a gc4ng conM. Incomeand endowments Voluntary income includirrfJ donations, gift& legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will reiVed and the amount can be measured with sufficient reliabilty. L)onatlons and legacies Donations and legacies are reccgnised on a re¢eivat basis when weipt is probable and the amount can be reliably measured. Grants 01¥abl Grants are rerA)gnised sthen the charity has an entitlement to the funds a1 any conditions linked to the grants have been mel. Where perf0mlan conditions are attached to Ihe grant and are yet lo be met, the income is recognised as a liability and inclL¥Jed on the balance sheet as deferred income to be released. Expenditure All expenditure is recognised once there is a legal or constnJctNe Obligatic to that expenditure, it is probable settlement is required and the amount can measured reliably. All costs are allocated to the appIlble expenditure heading that aggregate similw costs to that category. Where costs cannot be directly attTibuled to particulw headings they have been allocated on a basis consistent wth the use of resources. with central staff costs allocated on the basis of time spent, and depreciation charges allctaled on the wrtion of the asset's use. Other support costs are allocated based on the spread of aff costs. Chaiitable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries It includes both Costs that Can be allocated dIrelY to $uGh &tivities and those costs of an indirect nalure necessary to 5UPPQrt them. Page 8
Cloakham Lawn Sports Centre Notes to the Financial Statements for the Year Ended 30 Sfrptsmber 2025 (continued) Support CO8ts Support costs include ntral functions and have been allocat1 to activity cost Categories on a basis constent with the use of resources, for example, allocating propety rS by floy aa$, or per capits. staff costs by the time spent and other costs by their usage. Tanglble fixed assets Tangible assets are initially recorded at cost, and subquently stated at cost any accumulat&J depreciation and impairment losses. Any tangible assets carried at revalued amounts a recorded at the fair value at the date of revaluats'on less any subsequenl accumulated depreciats'on and subsequent accumulat&J impainnenl losses. An increase in the carrying amount of an asset as a result of a revaluation. is recognised in other recognised gains and losses, unless it reverses a charge for the impalm)t that has pVIouslY been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a resull of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previoUY revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial tivities. Depreclatlon and amortisatlon Depreciation is provided on tangible fIXj assets so as to write off the cost or valuaticn, less any estimated residual value, over their expected usefvl economic life as follows". Asset class Fffjehold property Freehold improvements Plant and machinery Deprecialion method and rate No depreciation 10Qh straight line 20QA straight line Impaimient of flX assets A revi for indicators of impalmienl is carried out at exh reporting date, with the recoverable amount being estimated Whe such indicator8 exist Where the carying value exceeds the recoverable amount the asset is impair&l accordingly. Prior impairments 8re also reviewed for possible reversal at each reporting date. For the purpose of impairrnent testing, then il is not Possible to estimate the 0Verable amount of an individual asset, an estimate is made of the recoverable amount of the Cashenerating unit to which the asset belongs. The cash-generating unit is the smallest identifiae group of assets the includes the asset and generates cash inflows th* largely independent of the cash inflows frc4n other assets. Ca8h and cash equivalents Cash and cash equivalents comprise cash on harKI and call deposits, and other short-temi highly liquid investments that are readily convertible to a krw)wn amount of cash and are subjecl to an insignificant risk of change in value. Fund Structhre Unrestricted income funds are general funds that a available for use at the trustees diretIOn in furtherance of the objectives of the charity. Page 9
Cloakham Lawn Sports Contre Notes to the Financial Statements for the Year Ended 30 September 2025 (continued) Designated funds are unrestricted funds eamarked by the Trustees for particular purw*s. Restricted income funds are those donated for use in a particular area or for specific purpose8, the use ofvthich is restricted to that area or purp)se. Flnanclal instruments Classification Financial assets and financial liaEJ'1itS are recognised en the charity tecomes a party to the contractual provisions Of the instrument. Financial liabilits.es and equity instruménts are dassified acrdIng to the substance of the contr&tual arrangements entered into. An equity instrument is any contract that evidences a Idual interest in the assets of the charity after deducting all of ils liabilities. Recognftlon and measurement All financial assets and liabilities are initially measured at transaction pri {includirKJ transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value {which is nomially the transaction price excluding transaction costs). unless the arrangement conslitules a financing transaction. If an arrangement constitutes a financing transaction. the financial asset or financial liability is measured at the presenl value of the future payments discounted al a market rate of interest for a similar debt instrument Financial assets and liabilits'es are only offsel in the statement of financial position en, and only when there exists a legally enforceable right to sel off the recognised amounts and the charity intends either to settle on a net basis, or lo realise the asset and settle the liability simultaneously. Financial assets are derecognised when and only en al the contractual rights to the cash flows from the financial asset expire or are settled, bl the charity transfers to another party substantially all of the risks and rewards of w)ership of the financial asset, or c} the charity, despite having retained some, bul not all, significant risks and rewaré$ of ownership, has transferred Control of the asset to another paty. Financid liabilities a dere¢ognised only when the obligation specified in the contract is discharged, eancelled or expiw. Investments in non-convertible preference Sha and non-puttable ordinary or prefenCe shares (where shares are publicly traded or their fair value is reliably measurable) are measured at fair value through profit or loss. Whefft fair value cannol be measured reliably. investments are measured at cost less impairmwt. Investmerts in subsidiaries and aSSClateS are measured at cost less impaimienL For investments in subsidiaries acquired for consideration including Ihe issue of shares qualifying for merger relief, cost is measured by referen to the nominal value of the shares issued plus fair value of other consideration. Any Mium is ignored. Page 10
Cloakham Lawn Sports Centre Notes to the Financial Ststements for the Year Ended 30 September 2025 (continued) Falr valua moasur•mont The best eviden of fair value is a quoted price for an identical asset in an active market. When quoted prices a unavailable, the price of a recent transaction for an identical asset provides eviden of fair value as long as there has not been a significant change In econom circumstances or a significant lapse of lime since the transaction took place. If the market is not active and rent transactions of an identical asset on their own are not a good estimate of fair value. the fair value is estimated by using a valuation technique. 2 Income from donatlon8 andlogacies Unroslrlcted fund8 General Totsl 2025 Donations and legacies., Donations 380 Unrestrl¢t0d funds Genaral Totsl 2024 Donations and legacies., Donations Page 11
Cloakham Lawn Sports Centre Notes to the Financial Statsments for the Year Ended 30 Septsmber 2025 (continued) 3 Inwme from Charitable actlvltles Unrestrlcted funds General Total 2025 funds Hire of venue, ground and facilities Hire of ground- football Hire of ground - cricket Hire of ground- b$ 34,704 3,500 3,550 4.000 34,7iJ4 3,500 3,550 4,000 45.754 45.754 Unrestrlcted funds General Restricted fundg Total 2024 Hire of venue, ground and facilities Hire of ground - football Hire of ground - cricket Hire of ground - bobS 39,527 4,000 2,480 2.000 39.527 4,000 2,480 2,000 48,007 48,007 4 Income from other tradlng actlvltles Unrestrlcted funds General Re8tr1cted fund8 Total 2025 Rent from bar franchise Fundraising income 11,224 600 11,224 600 11,824 11.824 Unregtrlcted fundg General Rostriclod funds 2024 Rent frcm bar franchise Fundraising income 11,219 732 11,219 732 11.951 Page 12
Cloakham Lawn Sports Centre Notes to the Financial Statements for the Year Ended 30 September 2025 {continued) Expendlturn on Charitable a¢tivltiOS Unrestricted funds Gonoral Restrl¢tod funds Total 2025 Note Wages and salaries Rates and valer Heating oil Eleclri(ity Repair and Maintenan - building Repair and maintenance - equipment Insurance Cleaning Computer costs Bank charges Telephone Licences Depreciation of plant and machinery Depreciation of freehold improvements Accountancy fees Independent examiners fee 1,551 514 3.718 13,613 2,725 934 10,108 1,638 422 103 927 502 1,188 1,551 514 3.718 13,613 2,725 934 10,108 1,638 422 103 927 $02 1,188 4,871 4,871 1,716 590 1.716 590 40,249 4,871 45,120 Unrestricted funds General RoStTi¢tsd funds Tolal 2024 Note Wages and salaries Rates and water Heating oil Electricity Repair and MaIntenan- building Repalr and rna1ntenan- equipment Insurance Cleaning Computer costs Bank charges Equipment hire Telephone Licences 1,551 296 3.600 15,472 1.314 653 10,019 1,382 352 52 62 1,036 415 1,551 3,6(J) 15,472 1,314 653 10,019 1,382 352 52 62 1,036 415 Page 13
Cloakham Lawn Sports Centro Notes to the Financial Statements for the Year Ended 30 September 2025 (continued) Unrestricted funds General Rostrlcted funds Total 2024 Note Depreciation of plant and machinery Depreciation of freehold improvements Printing, postage and stationery Accountancy fees Independent examinerfs fee Legal fees 1,188 1,188 4,871 4,871 74 1,087 550 50 74 1,087 550 50 39,153 4,871 44,024 6 Net in¢omingloutgoing resources Net incoming resources forthe year include.. 2025 2024 Depreciation offi1 assets 6,059 6,059 7 Truslees remuneralion and expenses No trustees. nor any persons connecl&J with them, have receiv any remuneration from the charity during the year. {Prior year.. nil) 8 Stsff costs The aggregatg payroll costs wpre as follows.. 2025 2024 Stsff costs during the year were: Wages and salaries 1,551 1.551 The average head count of employees during the yearYra$ 1. No employee received emoluments of more than £60,000 during the year Page 14
Cloakham Lawn Sports Contre Notes to the Flnanclal Statements for the Year Ended 30 September 2025 (continued) 9 Taxatlon The charity is a registered charity and is therefore exempl from taxation. 10 Tanglble fixed a88ets Fumllure and equlpment Other tangible Ilxed 888et Land and buildings Total Cost At 1 October 2024 863,063 3,513 38.9S7 905,543 At 30 Septemter 2025 863,C63 3,513 38,S£7 905,543 Depro¢iation Charge for the year At 30 September 2025 1.188 4.871 6,059 1.188 4,871 6,059 Net book valu• At 30 September 2025 At 30 September 2024 863,063 2,325 34.096 899,484 863,063 3,513 38,967 905,S43 11 Debtors 2025 2024 Trade debtors 2,228 2.067 12 Cash and ¢ash oquivalents 2025 Cash at bank 50,289 34.786 13 Crnditors: amounts falllng due within one year 2025 2024 Other loans and overdrafts Trade creditors Accruals 3,072 4,098 2,361 9,531 3,072 1,379 2,251 6.702 Pe 15
Cloakham Lawn Sports Contr• Notes to the Flnanclal Statements for the Year Ended 30 September 2025 (continued) 14 Crnditors: amountsfalling due after oneyoar 2025 2024 other loans 89,561 95,624 15 Funds Balance al 30 September 2025 Balance at 1 October 2024 Incoming regources Resources expended Unrestrlcted funds Gonwal General funds 789.500 57,958 {40,249) 807.209 Reslrictod funds Flood dam&Je Ground roller Drama hire Appeal fund Skatetoard park granl Bore hold project All weather swrts area Football goals and the flood grants Signage grant Security improvemerts 38.965 (4,8711 34,094 1,000 200 540 3,000 777 200 540 777 2,298 2,012 831 2,298 2,012 831 50,571 4.871 45,700 Total funds 840,071 57,958 45,120 852 909 Page 16
Cloakham Lawn Sports Centre Notss to the Financial Statements for the Year Ended 30 September 2025 {¢ontinued) Balance al 30 Septembor 2024 Balance at 1 October 2023 In¢omlng Rgsourcos exponded Unrèstricted fund8 General General funds 768,688 59,963 139,153) 789,498 Restrlctsd fund8 Flood damage Ground roller Drama hire Appeal fund Skalelxjard park grant Bore hdd project All weather sports area Football goals and the flood grants Signage grant Security improvements 43,836 1,000 200 540 3,C(JO 777 14,8711 38.965 1.000 200 540 3,000 777 2,298 2,012 831 2.298 2,012 831 55,442 50,571 Total funds 824,130 59,963 44.024 840,C69 16 Analy$l$ of net assets betsveen fvnds Tolal funds at30 5optemb0r 2025 Unrostricted funds General Restricted funds Tangible fix assets CUnt assets Current liabilities Creditors over 1 year Total net assets 865,388 40,911 (9,5311 89,561 899,484 52,517 {9.531) 189,561 11.606 807.207 45,702 852,909 Page 17
Cloakham Lawn Sports Centre Notes to the Financial Statements for the Year Ended 30 September 2025 (continued) Total funds at30 September 2024 Unregtrlcted fund8 General Restrlcted fund8 Tangible fixgj assets Current assets Current liabilities Creditors over 1 year 866,S76 25.247 16,7021 195,624 38,9e6 11,6C 9)5.542 36,853 16,7021 95.624 840,C69 Total net assets 789,497 50,572 17 Relaled party tr4nsaclions Rfrlatsd party tran$a¢tion$ Mr Simon Flint Itrusteel and his wife have a tenancy to operate the bar facilits.es at Cloakham Lawn Sports Cenlre. This is an arms-length transaction and Mr Flint dces not take part in vots.ng or other decison making relatsng to the grant of tenancy., In addition, trustees and one employee have previously lent the charity £35,888, in order for the charity to acqui a ple of land. As at 30 September 2025 £31,402 of the loan balance remains outstanding. Page 18