## **Trustees’ Annual Report for the period** **From** 1 October 2023 **To** 30 September 2024 **Charity name:** GLOBAL RECONCILIATION, ADVOCACY AND COMMUNITYBUILDING ENGAGEMENT (GRACE) IN WAR-AFFECTED REGIONS ## **Charity registration number:** 1199786 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects are for the benefit of the public,
the advancement of the wellbeing of
children born of war, their families and
communities in any part of the world, by
providing grants to projects, charities,
organisations working to reduce hardship
and stigmatization, to promote and protect
their physical/mental wellbeing, education,
social inclusion, economic empowerment
and human rights.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Since its launch in October 2022 GRACE in
War Affected Regions (GRACE hereafter)
and its registration with the Charity and the
initial period of operationalising the charity’s
core activities, including the development of
policies relating among others to financial
management, grant making, information
security, data protection, safeguarding,
mandatory training, in its second year of
operating, GRACE has focussed on the
consolidation of the governance structure,
the expansion of the Board of Trustees, the
charity’s advisors, friends and volunteers.
In addition, we concentrated on partnership
development and the further development
of a communications strategy to enable the
charity successfully to fulfil its public benefit
commitments.
Furthermore, we have organised our first
fundraising events in collaboration with
likeminded charities and foundations, and
we are working towards the implementation
of the first charitable project, for which we
are currently engaging in due diligence
prior to making a grant for the| 1 |||implementation anticipated for early 2025.
An additional area of activity has been the
development of an advocacy agenda and
strategy.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the Charity
Commission’s guidance on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|GRACE grant-making policy, filed with the
Charity Commission, is reviewed annually
and due to be confirmed by the AGM on 13
October 2024.| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|GRACE has been supported by a range of
volunteers with contributions ranging from
ad hoc support e.g. of the launch event, to
more extensive and sustainable
engagement, e.g. as communications
manager, finance advisor, or events
panner. In addition, we have benefitted
from the hosting of four University of
Birmingham Collaborative Research
Interns, funded by the University’s student
experience programme; these interns have
contributed to the development and
implementation of the communications
strategy and worked with trustees on
partnership development.
In addition, GRACE was supported by a
student communications officer, another
student experience role through the
University of Birmingham (committed to the
charitable objectives of GRACE via its
endorsement of the FCDO’s Platform for
Action supporting the rights and wellbeing
of Children Born of Conflict-related Sexual
Violence.)
As the charity’s activities grow in number
and size, it is expected that more
volunteers will make more significant
contributions.
Three volunteers have joined the Board of
Trustees:
Toni Smith (comms and events
management, partnership development)| 2 Christoph Biehl (finance) Andy Canty (internet security, website, data management) Erica Hall (policy development, NGO specialism) In addition, Antonia Parker Smith (comms/social media) Amy Wilkins (comms) Katharina Lee (events development and management) Maariyah Jamil (social media) have supported activities throughout the reporting period. As part of a University of Birmingham sponsored collaborative research internship, GRACE also hosted and mentored three undergraduate and one graduate intern for five weeks over the summer vacation. ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Events and achievements this year
included:
Trustee contributions to FCDO work on
promoting the rights and wellbeing of
Children Born of Conflict-related Sexual
Violence (ongoing)
Trustees engaged in an awareness-raising
and advocacy visit to US policy and
educational stakeholders (US Senate,
Congress, USIP, Catholic Relief Agency,
George Washington University), February
2024
Co-development of and fundraising for
project to develop effective peer-to-peer
counselling in support of CBOW in
Northern Uganda (ongoing)| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
With regard to the development of a robust
and transparent governance structure, we
have achieved our objectives of having
initial policies developed, approved and in
place.
With regard to grant-making, we are
working towards supporting our first project
to commence in early 2025. Financial due
diligence has taken slightly longer than| |---|---|---| |3||| |||anticipated, and we are working with our in-
country partner on finalisation of project
plan and financial processes and
accountability mechanisms to ensure timely
and effective delivery of the project.
With regard to strategy development,
judged against the medium-term objectives
of developing a 3-year and 5-year strategy
we are making progress and are aiming to
such plans within the next reporting year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Not yet applicable, as charity has not yet
finalised the fundraising objectives which
are part of the overall strategic planning
and prioritisation.| |Investment performance
against objectives|Para 1.41|Not yet applicable, as charity is still in the
process of policy and governance structure
development.| 4 ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|£14, 126 credit. NB calculating error in the
Charity Commission spreadsheet which
reports a £14,127 end of year position.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We are in the process of committing our
funding to support a project. This is the first
commitment of funding. As part of this we
are developing a reserves policy. It should
be in place by the end of 2024.| |Amount of reserves held|Para 1.22|£0-see above.| |Reasons for holding zero
reserves|Para 1.22|See above.| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Throughout 2023-24 the principal source of
funds have been through a fundraising
event in Feb 2024 with a partner charity
(Stand Speak Rise Up!) in Luxembourg.
Additional funding has come from
donations from individuals and
organisations. We are yet to submit our Gift
Aid application for Gift Aid on relevant
donations that have been made this
financial year. We aim to do this before the
end of 2024.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a| |A description of the principal
risks facing the charity|Para 1.46|The charity is still in the process of setting
up appropriate risk management
processes. In part, these form part of the
next phase of establishing the governance
structure that will enable the charity to
provide funding to other organisations to
deliver activity. When these are in place we
will be able to identify risks and put
mitigations in place for the charity.| 5 ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution of a CIO| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Under development| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
We have established induction and new
starter processes for new trustees and
volunteers. These will be reviewed annually
and developed as appropriate.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|There are no changes to the organisational
diagram compiled last year.| |Relationship with any
related parties|Para 1.51|n/a| |Other||| ## **Reference and Administrative details** |Charity name|GLOBAL RECONCILIATION, ADVOCACY AND
COMMUNITY-BUILDING ENGAGEMENT (GRACE) IN
WAR-AFFECTED REGIONS| |---|---| |Other name the charity uses|GRACE International| |Registered charitynumber|1199786| |Charity’s principal address|Holly Ridge
Crossing Lane
Claydon
Oxon OX17 1EX| 6 ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sabine Lee|||| ||Rachel M Canty|||| ||DheerajAkolkar|||| ||Karen E Houghton|||| ||Toni Smith||19.11.23|| ||Lejla Damon||3.3.24|| ||AndyCanty||9.12.23|| ||Christoph Biehl||3.3.24|| ||Erica Hall||8.9.24|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| 7 ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 8 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Sabine Lee **Position (eg Secretary,** Chair **Chair, etc) Date** 19.10.24 9 ## **Global Reconciliation, Advocacy and Community Buildin 1199786** ## **Receipts and payments accounts** **CC16a** |**For**|**the period**
**from**|7/1/2023|**To**|6/30/2024| |---|---|---|---|---| |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**||**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |Donations,inlcudingGift Aid|**2,501**|**-**
**-**
**-**
**500**
**2,029**
**-**
**-**
**-**
**2,529**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**2,501**
**1,214**
**185**
**500**
**2,029**
**-**
**-**
**-**
**6,428**|**9,999**| |Film screening
Interest on current and deposit account
Deposit SL|**1,214**||||**-**| ||**185**||||**32**| ||||||**-**| |Fundraising|||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for AR)_|**3,899**
||||**10,031**| ||||||| |||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| ||||||**-**| ||||||**-**| ||||||| |||**2,529**|**-**|**6,428**|**10,031**| ||||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**60**
**30**
**12**
**101**
**-**
**-**
**-**
**-**
**-**
**203**|**30**| ||||||**2,100**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**2,130**| ||||||| |||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| ||||||| ||||||**-**| ||||||| |||**-**|**-**|**203**|**2,130**| ||||||| |||**2,529**
**-**
**-**
**2,529**|**-**
**-**
**-**
**-**|**6,226**
**-**
**7,901**
**14,127**|**7,901**| ||||||**-**| ||||||**-**| ||||||**7,901**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current account (closing balance)
Deposit account (closing balance)
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**6,648**
**-**
**4,950**
**2,529**
**-**
**-**
**11,598**
**2,529**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| |||||