Trustees’ Annual Report for the period
From 18 March 2022 To 30 September 2023
Charity name: GLOBAL RECONCILIATION, ADVOCACY AND COMMUNITYBUILDING ENGAGEMENT (GRACE) IN WAR-AFFECTED REGIONS
Charity registration number: 1199786
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects are for the benefit of the public, the advancement of the wellbeing of children born of war, their families and communities in any part of the world, by providing grants to projects, charities, organisations working to reduce hardship and stigmatization, to promote and protect their physical/mental wellbeing, education, social inclusion, economic empowerment and human rights. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Following the creation of the GRACE in War Affected Regions (GRACE hereafter) and its registration with the Charity Commission for England and Wales, GRACE was formally launched in an awareness-raising and advocacy event at the Barbican on 11 October 2022 in the presence of all trustees, important stakeholders and, significantly, children born of war. During subsequent months, activities focussed on the operationalisation of the charity’s activities, including opening of a bank account, the development of policies relating among others to financial management, grant making, information security, data protection, safeguarding, mandatory training as well as the clarification of the governance structure. A further focus was the expansion of the charity, its advisors, friends and volunteers as well as partnership development. An additional focus was the development of a communications strategy to enable the charity successfully to fulfil its public benefit commitments. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the Charity Commission’s guidance on public benefit. |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| SORP reference | ||
| Policy on grant making | Para 1.38 | GRACE grant-making policy, filed with the Charity Commission, is reviewed annually and due to be confirmed by the AGM on 30 September 2023 |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | GRACE has been supported by a range of volunteers with contributions ranging from ad hoc support e.g. of the launch event, to more extensive and sustainable engagement, e.g. as communications manager, finance advisor, or events panner. As the charity’s activities grow in number and size, it is expected that more volunteers will make more significant contributions. Apart from the Trustees, eight volunteers were active on a longer-term footing covering the following areas: Toni Smith (comms and events management, partnership development) Andy Canty (internet security, website, data management) Amir Smailbegovic (meetings management, donations management) Antonia Parker Smith (comms/social media) Amy Wilkins (comms lead) Christian Juri (website development) Christoph Biehl (finance) Katharina Lee (events development and management) |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | As this year was largely taken up with developing the structures and policies that allow successful operations in support of beneficiaries, the focus of activities was on awareness-raising, advocacy and modest fundraising as well as planning for income- generating activities in the coming year. Events included: Barbican launch event with film screening and panel discussion (11/10/2022) Film screening and panel discussion at the University of West London (15/03/2023) Trustee contributions to FCDO work on promoting the rights and wellbeing of Children Born of Conflict-related Sexual Violence (ongoing) Co-development of one-year project to develop effective programming in support of CBOW in Northern Uganda (to be implemented 2023/4) Contribution to Policy Workshop on nationality rights for children born of war led by the Global Survivors Fund (27/06/2023) |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Not yet applicable, as charity is still in the process of policy and governance structure development. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Not yet applicable, as charity is still in the process of policy and governance structure development. |
| Investment performance against objectives |
Para 1.41 | Not yet applicable, as charity is still in the process of policy and governance structure development. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £7901 credit. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | As we are in our first year of operation and have not committed any funding to activities, we currently do not have a reserves policy. This is something we will look to develop as our activity grows. |
| Amount of reserves held | Para 1.22 | £0-see above. |
| Reasons for holding zero reserves |
Para 1.22 | See above. |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Start-up donation of AHRC prize money Donations Gift Aid |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | The charity is in the process of setting up appropriate risk management processes. When these are in place we will be able to identify risks and put mitigations in place for the charity. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution of a CIO |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Under development |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Under development |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity has a Board of Trustees which meets twice a year. We have a Management Group, which includes trustees and associates/friends. This group meets monthly. We’re in the process of setting up an Advisory Board which will enable the charity to be supported by a greater range of specialists. |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other |
Reference and Administrative details
| Charity name | GLOBAL RECONCILIATION, ADVOCACY AND COMMUNITY-BUILDING ENGAGEMENT (GRACE) IN WAR-AFFECTED REGIONS |
|---|---|
| Other name the charity uses | GRACE International |
| Registered charitynumber | 1199786 |
| Charity’s principal address | Holly Ridge Crossin Lane Claydon Oxon OX17 1EX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sabine Lee | ||||
| Rachel M Canty | ||||
| DheerajAkolkar | ||||
| Karen E Houghton | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Sabine Lee Position (eg Secretary, Chair Chair, etc) Date 16.12.23
| Global Reconciliation, Advocacy and Community Buildin | Global Reconciliation, Advocacy and Community Buildin | Global Reconciliation, Advocacy and Community Buildin | Global Reconciliation, Advocacy and Community Buildin | Global Reconciliation, Advocacy and Community Buildin | No (if any) g |
No (if any) g |
No (if any) g |
CC16a | |
|---|---|---|---|---|---|---|---|---|---|
| For the period from |
19.7.22 | To | 30.6.23 | ||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds to the nearest £ A1 Receipts |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ 9,999 32 - - - - - - 10,031 - - - 10,031 30 2,100 - - - - - - - 2,130 - - - 2,130 7,901 |
Last year to the nearest £ |
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| Donations,inlcudingGift Aid | 9,999 | - | - | 9,999 | - | ||||
| Interest on current and deposit account | 32 | - | - | 32 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
10,031 |
- | - | 10,031 | - | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - |
- | ||||||||
| ~~Sub total~~ | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| - | |||||||||
Monthlybank account charges |
30 | - | |||||||
| Production of brandingmaterials | 2,100 | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| **Sub total ** | 2,130 | - | |||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| - | |||||||||
| 7,901 | 7,901 | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| 7,901 | 7,901 | - |
CCXX R1 accounts (SS)
16/12/2023
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature #VALUE! Details Details Funds held in current and deposit accounts Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 7,901 - - - - - 7,901 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name SABINE LEE |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| Current value (optional) |
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| - | |||
| When due (optional) |
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| Date of approval |
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| #VALUE! | SABINE LEE | 16.12.23 | |
CCXX R2 accounts (SS)
16/12/2023
2