CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st April 2023 To: 31 March 2024 Chaiity name: Blackdown Preschool Charity registration number: 1199782 Objectives and Activities Para 1.17 To manage the affairs and interests of and act on behalf of Blackdown Pre-school, thus enabling the pre-school to provide high qualty of care and education forthe thildren below statutory sclK)ol age for families within the local area. Summary of the purwses of the charity as set out in its goveming document Summary of the main activities in relation to those purposes for the public benefit, in particular. the activities, projects or services identrfied in the accounts. Par8 1.17 WKI 1.19 To open bank accounts To raise money to pay for pre- school acttvities and resources To make such payments as necessary IV. To fix and collect the fees payable in respect of children attending the pre-sthool To provide accommodation and equipment required by the pre- school To employ such a paKI and unpaid staff, agents. advisors which may be required at times To offer volunteering OPfKJrtunities To set aside funds for special purposes or as a reserve against future expenditure To sell, lease or other¥vise dispose of all or any part of the pre-school's property subj'ect to complying wrth the provisions of sections 36 and 37 of the Charities Act 1993 To provide indemntty insurance to cover the liability of the cornmittee members to insure the property and assets of the pre-school against any foSeeable risk and to take out other insurance policies lo proteGt the pre-school as required to worf( with similar groups and support agencies, and exchange infomiation and advice with them
Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefft Para 1.18 The truslees have had regafd to the guidan issued by the Charity Commission on public benefft Additional inforniation loptional) You ma choose to include further statements where relevant about.. SORP refeIKe Policy on grant making Para 1.38 The pre-school offers bursaries to families who may be experiencing financial dfficulties, or the child has a special educats'onal need in order to give the children the opportunty to enter and benefit from a structured leaming environment. Policy on social investment including program related inveslment P8ta 1.3B Contribution made by volunteers Para 1.38 The pre4chool offers work experience places to local secondary schools and colleges for young people studying childcare. The pre-school also has links wtth volunteers from a local construction company, who carry out DIY jobs such as painting fences. Other Achievements and Performance Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstan5 of its beneficiaries and any wider beneffts to society as a whole. P*a 1.20 The pre•school provides a range of activities, trips and visits offsite to offer a broad leaming experien for the children, these activrties include.. Celebrate cultural events including, St Patridds Day. St David's Day, Chinese New Year and Dwali. which represent the diverse population and ethnicity of the children attending the pre-school. Link with the local special needs school, holding a stall at their Christmas Fair and Summer Fair. Work collaboratively with local schools. headteachers and a variety of agencies to improve the outcome for the Children. Encourage relationship building with parents and having an open door policy" also offering support and guidance to parents who may be struggling with dtfficulties for thernsees and their thildren.
Send monthty newsletter from the manager and committee to parents and carers infoming them of events and actNrties and offer advi and signposting to support networks. Also sending weekly upjates on activities provided to the children. Offer professional development opportunities to staff. along wrth specific training on food hygiene and first aid. We also offer the opportunity for staff to extend their knowledge and career through supporting higher education such as degrees within the childGare field. Provide an informative website with all relattve infomiation, along with on-site visits to view the setting. Enable a flexible attendance schedule to allow parents to plan around their work commttments. Amend tirnes to fit in with the start and finish times of local schools. Increased opening hours to allow parents to work for longer. Accept all forms of government funding. Take the children on trips to the local park, care home, along wth annual visrts to the pantomime and a fami trip. Additional infomiation {optional) You ma choose to include further statements where relevant about: Achievements against Para 1 41 objectives set Perfomiance of fundraising activities against objectNes set Para 1.41 Events are held throughoui the year to raise additional funds. The preschool has links with the local school and the preschool hosts a stall at their fairs. The prfrschool also has a dothing bank which raises further funds. A contsngency fund is hekl and this is reviewed in line with any significant Changes such as an increase in the minimum wage increase. The Contingency Fund ensures that sufficient funds are held to provide full redundancy payments in the event of the pre-school's closure. The contingency fund is held in an instant a¢ savings account. Investment rf0nnan against objectives Pzra 1.41 other
Financial Review Review of chanty's financial position at the end of the peri¢Jd Parn121 The preschool has a stable intake of hildren. Staffing costs remain high however with the increase in children this is levelling the outgoings. The pre-school has introduced parents payiry and supplying their children's snack and other iniiiatives to make it more viable. Wth the introdudion of the 2-year-old funding for working parents the pre-school has had significant in enquiries and booking for the next financial year. The pre-school have suffered a financial deficit however compared lo last year this is a much smaller amount. statement explaining the policy for holding reserves stating why they are held Para 1.22 Limited financÈal reserves are held lo provide a contingency fund for staffloperating costs in an emergency or redundancies in case of dosure. Amount of reserves held P¥8 1.22 Designated funds - £64,016 Unrestricted funds- £10,801 Total Reasons for holding zero reserves Details of fvnd materially in deficit Explanation of any nrtaIntIeS about the charity continuing as a going conorn Para 1.22 Pwa 1.24 NA Pwa 1.YJ NA Additional inforniation loptional) You ma choose to include further statements where relevant about.. The charity's principal Para 1.47 Income is primarily reiVed from Surrey sources of funds {induding County Council for the provision of any fundraising) childcare, and parental contributions. There has been no significant increase in the rate paid by sueY County Council. The trustees have been forced to increase the hourly rate charged for non-funded hours, whilst keeping it competthve and in line with other local providers. The trustees continue to seek further sources of funding, such as grants. Investment lIcY and objectives including any social investment policy adopted P8ra 1.46 The amount held in the contingency fund VRS reviewed and increased to cover redundancy payments, should these be required. The pre-sch¢)ol continues to offer the NEST pension scheme to all Èm lo ees. A small number of children from Service families still attend the pre-school but as the Amiy has now moved from the area A description of the principal risks laung the charity Parn 1.46
most of the children now attending are from the local civilian community. The pre-school has a 3-year lease agreement with the Defence Infrastructure Organisation. which owns the building the pre-school occupies. The lease is due for renewal within the next year. The intention is for Suffey County Council to take on Ihe ownership of the building from DIO and use tt for additional accommodation for neighbouring special needs school The local MOD Se1 Family Accommodation is now vacant, and the pr&school is unaware of the future plans for this site. New additional private housing is being built in the area. however. Other
Structure, Governance and Management Descnption of charty's trusts.. Type of goveming document trust deed, royal Gharter) How is the charity constituted? (e.g unincorporated association, CIO) Trustee selection methods including details of any constrtutional provisions e.g. election to post or name of any person or body entitled to appoinl one or more trustees Para 1.25 Constitution Para 1a5 Charitsble Incorporated Oryanisation PaTr 1.25 Elected by members of Blackdown Pre- school Additional infomiation (Optional) You ma choose to include further statements where relevant about.. Policies and procedures Para 1.51 All trustees complete a DBS check and adopted for the induction ternly disclosure update fomi, an EY2 and training of trust*s Ofsted Surtabilty application and the Charrty Commission declaration that they are eligible to become a trustee. They are issued wrth an induction pack detailing the trustees, Code of Conduct, ¢onstitLrtion, job descnptions for the OffirS and other trustees, minutes of the last meeting and of the AGM. It also provides links to key childcare and safeguarding legislation and guidan documents. Blackdown Pre-school adopts the PolTr¢ies and Procedures advised in the guide to Occupational Standard for Management Committee members of Small Voluntary Organisations and Communily groups and the Charity Trustee's Handbook. Individual trustees have completed training run by Surrey Earfy Years Business Team for Pre- schools in the Charitable Sector and attend regular network meetings with the manager run by Surrey Earty Years advtsors. The Gharity's organisational structure and any wider network with whith the charity works Para 1.51 The prevschool operates in a building owned and maintained by the Ministry of Defen The board of trustees is made up of civilian MOD employees and parents of urrent and fomier children who attend the pre-school. All trustees are volunteers and re1ve no payment or expenses. All major financial expenses, induding staff salaries, pensions and bursary applications are approved by the board of trustees. The manager has a monthly budget and can approach the board of trustees rf additional expenditure is required. Grant applications are also completed by the trustees, with the su rt of the mana er.
Relationship with any related parties Para 1.51 The pre-school maintains strong links with Surrey Earty Yeats Team, various local pnmary schools, Portesbury School and Otsted. Other Reference and Administrative details Cha name Other name the cha uses Re istered charit number Charity's principal address Blackdown Preschool 1199782 Newfoundland Road Deepcut Surrey GU16 6SY
Names of the charlty trustees who manage the charity Datès aciEd rf not forTho ear Tnjstee rme Offic• frf arry) Name of p9rson lor bo(tyl entitlod olnt trustÈe ifan Mrs Elise Seurre Le-Geyt Mr Nathan Aspinall Mrs Rebecca Allen Mrs Jeanette Rich Chair April 2023- Mar 2024 Trustee Sept 2023- Mar 2024 April 2023- Mar 2024 April 2023- July 2023 April 2023- Mar 2024 Treasurer Secretary Secretary post July 2023 Mrs Charlotle Klitgaard Mrs Alison Taylor Mr Martsn Stout Trustee Trustee April 2023- Mar 2024 April 2023 - Mar 2024 10 12 13 14 15 16 17 18 19 20 orate trustees - names of the director5 at the date the re Director name rtwasa roved Name of trustees holding tide to property belongiThJ to the d)arity Trustee nam• Dats# acted rf not for whole ear
Funds held as custodian trustees on behalf of others Description of the assets NA held in this capaty Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements safe custody and segregation of such assets from the charity's own assets Additional infom]ation (optionall Names and addresses of adviseT5 (Optional information) Type of Name Address adviser Independent Examiner Wamer Wilde 4 Marigold Drive. Bisley. Surrey, GU24 9SF Bank Ho$ Farnborough Branch, LawTie House, Victoria Road, Famborough, Hants, GU" 14 7NR Name of chief exeGulive or names of senior staff members (Optional infomiatlon) Exemptions from disclosure Reason for non-disclosure of ke rsonnel detsils NA Other o tional infomiation
Declarations The trustees declare that they have approved the trustees. port above. Signed on behalr of the charity's trustees Signaturels) Full namels) Posltlon (eg Secretsry, Chair, elc) r4Sf ihJ&LL C14 Date
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Designatsd funds to ngar•st£ Endowmènt nds to n•ar0St£ Categories Detatls B1 Cash funds 9,712 872 217 Total cash funds 10,801 64.016 xrf5)} R•strfcted funds Endowrnent furKIs to nartrt£ funds ) o•aro91£ Dètsils to nearost E B2 Other mon•tsry ass¢ts FurMI to whith ¢urr•rrtv41 onal Detalls Coil loptlomri B3 Investmont astS Futvj to wh1( Current val Details 84 Assets retained for the charity's own use Fld totwhl ltsbll hen due Dela51s B5 Llablllties 745 Sun• by one orkn trustees an be0(all Ihe ¢nJ$tegS Print Nam8 val PET Jfii4lL CCXX R2 aTrts ISSI OW1212024
CHARITY COMMISSION FOR ENGiAND AND WAiE5 1199782 Recei ts and rnents accounts 3110312024 CC16a For the period 01104r2023 To Section A Receipts and payments iknrestrithd Design4t8d End¢>wment funds fvnds funds Total funts Last sar A1 R8c•l Fees GBnts- Surrey CC Grant8nd Other Orne Interest eam¥J Fundraking (brlonrOM dd chArity 21,040 10,975 41,B69 73 17B 1.950 31 178 103,513 tota AR) 113.176 113.176 IsB05 n%strnent s see tsble. ta 76 113,176 AIPa WageslS*3n• 70,161 961 9,983 1266 Purthas98 IT294 Sub total 116.ts3 11&053 81.111 A4 Asset and Investment Sub total 116,053 114053 Net of receI{payments) A5 Transfers beh¥een furKIs A6 CaBh funds last sear ènd Cash funds thls year end Z877 2,877 77.694 10,801 64.016 74,817 77.694 CCXX R1 a(nts ISSI 03112r2o24