## **Trustees’ Annual Report for the period** **From 27[th] July 2022 To: 31 March 2023** ## **Charity name: Blackdown Preschool** ## **Charity registration number: 1199782** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To manage the affairs and interests of and
act on behalf of Blackdown Pre-school,
thus enabling the pre-school to provide high
quality of care and education for the
children below statutory school age for
families within the local area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|I.
To open bank accounts
II.
To raise money to pay for pre-
school activities and resources
III.
To make such payments as
necessary
IV.
To fix and collect the fees payable
in respect of children attending the
pre-school
V.
To provide accommodation and
equipment required by the pre-
school
VI.
To employ such a paid and unpaid
staff, agents, advisors which may be
required at times
VII.
To offer volunteering opportunities
VIII.
To set aside funds for special
purposes or as a reserve against
future expenditure
IX.
To sell, lease or otherwise dispose
of all or any part of the pre-school’s
property subject to complying with
the provisions of sections 36 and 37
of the Charities Act 1993
X.
To provide indemnity insurance to
cover the liability of the committee
members
XI.
to insure the property and assets of
the pre-school against any
foreseeable risk and to take out
other insurance policies to protect
the pre-school as required
XII.
to work with similar groups and
support agencies, and exchange
information and advice with them| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|The pre-school offers bursaries to families
who may be experiencing financial
difficulties, or the child has a special
educational need in order to give the
children the opportunity to enter and benefit
from a structured learning environment.| |Policy on social investment
including program related
investment|Para 1.38|**NA**| |Contribution made by
volunteers|Para 1.38|The pre-school offers work experience
places to local secondary schools and
colleges for young people studying
childcare. The pre-school also has links
with volunteers from a local construction
company, who carry out DIY jobs such as
painting fences.| |Other||**NA**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The pre-school provides a range of
activities, trips and visits offsite to offer a
broad learning experience for the children,
these activities include:
-
Celebrate cultural events including, St
Patrick’s Day, St David’s Day, Chinese
New Year and Diwali, which represent
the diverse population and ethnicity of
the children attending the pre-school.
-
Link with the local special needs
school, holding a stall at their Christmas
Fair and Summer Fair.
-
Work collaboratively with local schools,
headteachers and a variety of agencies
to improve the outcome for the children.
-
Encourage relationship building with
parents and having an open door
policy; also offering support and
guidance to parents who may be
struggling with difficulties for
themselves and their children.| |-|Use the Teachers to Parents app| |---|---| ||enabling instant message sharing.| |-|Send monthly newsletter from the| ||manager and committee to parents and| ||carers informing them of events and| ||activities and offer advice and| ||signposting to support networks.| |-|Offer professional development| ||opportunities to staff, along with specific| ||training on food hygiene and first aid.| ||We also offer the opportunity for staff to| ||extend their knowledge and career| ||through supporting higher education| ||such as degrees within the childcare| ||field.| |-|Provide an informative website with all| ||relative information, along with on-site| ||visits to view the setting.| |-|Enable a flexible attendance schedule| ||to allow parents to plan around their| ||work commitments.| |-|Increased opening hours to allow| ||parents to work for longer.| |-|Accept all forms of government funding.| |-|Take the children on trips to the local| ||park, care home, along with annual| ||visits to the pantomime and a farm trip.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|NA| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Events are held throughout the year to
raise additional funds.
The pre-school also has a clothing bank
which raises further funds.| |Investment performance
against objectives|Para 1.41|A contingency fund is held and this is
reviewed in line with any significant
changes such as an increase in the
minimum wage increase. The Contingency
Fund ensures that sufficient funds are held
to provide full redundancy payments in the
event of the pre-school’s closure.
The contingency fund is held in an instant
access savings account.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|This year the pre-school has been subject
to increased overheads, low funding rates
and an increase in the minimum wage
resulting in higher staffing costs.
Additionally, attendance numbers have
fallen due to the low birth rate.
These factors have contributed to the pre-
school suffering a financial deficit this year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Limited financial reserves are held to
provide a contingency fund for
staff/operating costs in an emergency or
redundancies in case of closure.| |Amount of reserves held|Para 1.22|**Designated funds - £64,016**
**Unrestricted funds - £13,678**
**Total**| |Reasons for holding zero
reserves|Para 1.22|**NA**| |Details of fund materially in
deficit|Para 1.24|**NA**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**NA**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income is primarily received from Surrey
County Council for the provision of
childcare, and parental contributions. There
has been no significant increase in the rate
paid by Surrey County Council. The
trustees have been forced to increase the
hourly rate charged for non-funded hours,
whilst still keeping it competitive and in line
with other local providers. The trustees
continue to seek further sources of funding,
such as grants.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The amount held in the contingency fund
was reviewed and increased to cover
redundancy payments, should these be
required. The pre-school continues to offer
the NEST pension scheme to all
employees.| |A description of the principal
risks facing the charity|Para 1.46|A small number of children from Service
families still attend the pre-school but as
the Army has now moved from the area
most of the children now attending are from
the local civilian community.
The pre-school has a 3-year lease
agreement with the Defence Infrastructure
Organisation, which owns the building the
pre-school occupies. The lease is due for| renewal within the next year. The intention is for Surrey County Council to take on the ownership of the building from DIO and use it for additional accommodation for a neighbouring special needs school. The local MOD Service Family Accommodation is now vacant, and the pre-school is unaware of the future plans for this site. New additional private housing is being built in the area, however. Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by members of Blackdown Pre-**
**school**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All trustees complete a DBS check and
termly disclosure update form, an EY2
Ofsted Suitability application and the
Charity Commission declaration that they
are eligible to become a trustee. They are
issued with an induction pack detailing the
trustees’ Code of Conduct, constitution, job
descriptions for the Officers and other
trustees, minutes of the last meeting and of
the AGM. It also provides links to key
childcare and safeguarding legislation and
guidance documents.
Blackdown Pre-school adopts the Policies
and Procedures advised in the guide to
Occupational Standard for Management
Committee members of Small Voluntary
Organisations and Community groups and
the Charity Trustee’s Handbook. Individual
trustees have completed training run by
Surrey Early Years Business Team for Pre-
schools in the Charitable Sector and attend
regular network meetings with the manager
run by Surrey Early Years advisors.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity recently changed its status to a
Charitable Incorporated Organisation. The
pre-school operates in a building owned
and maintained by the Ministry of Defence.
The board of trustees is made up of civilian
MOD employees and parents of current
and former children who attend the pre-
school. All trustees are volunteers and
receive no payment or expenses. All major
financial expenses, including staff salaries,
pensions and bursary applications are
approved by the board of trustees. The
manager has a monthly budget and can
approach the board of trustees if additional
expenditure is required. Grant applications| |||are also completed by the trustees, with the
support of the manager.| |---|---|---| |Relationship with any
related parties|Para 1.51|The pre-school maintains strong links with
Surrey Early Years Team, various local
primary schools, Portesbury School and
Ofsted**.**| |Other||| ## **Reference and Administrative details** |Charity name|Blackdown Preschool| |---|---| |Other name the charity uses|NA| |Registered charity number|1199782| |Charity’s principal address|Newfoundland Road
Deepcut
Surrey
GU16 6SY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mr Simon Morris|Chair|Jul 2022 – Mar 2023|| ||Mrs Deborah
Goldsmith|Treasurer|Jul 2022 – Feb 2023|| ||Mrs Rebecca Allen|Treasurer|Feb 2023 – Mar 2023|| ||Mrs Jeanette Rich|Secretary|Jul 2022 – Mar 2023|| ||Mrs Azaria Funnell|Trustee|Jul 2022 – Aug2022|| ||Mrs Lauren Harris|Trustee|Jul 2022 – Aug2022|| ||Mrs Charlotte
Klitgaard|Trustee|Jul 2022 – Mar 2023|| ||Mrs Elise Seurre
Le-Geyt|Trustee|Jul 2022 – Mar 2023|| ||Mr Martin Stout|Trustee|Jul 2022 – Mar 2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Independent**
**Examiner**|Warner Wilde|4 Marigold Drive, Bisley, Surrey, GU24 9SF| |**Bank**|Holts|Farnborough Branch, Lawrie House, Victoria Road,
Farnborough, Hants, GU`14 7NR| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **NA** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinevs Report Report to the truste members of Blackdown Pr&school On accounts for the year ended 31 Marth 2023 Charlty no (if any) 1064517 Sot out on pages 1and2 I report to the trustees on my examination of the accounts of the above charty (Yhe Trust.) for the year ended 31 March 2023. Ro8pon8ibilitles and As the charty trust*s of the Trust. you are responsible for the preparatlon basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (￿h6 Act"). I rewrt in respect of my examination of the Trust's accounts carrled out under sedion 145 of the 2011 Act and in eArying out my examination. I have followed the applicable Directbons given by the Charity Commisslon under section 14515}{b} of the Act. I have Completed my examination. I confimi that no material matters have come lo my attenlion (other than that disdosed below ') in connection with the examination which gives me cause lo believe that in, any material respect.. accounting records were not kept in accordance with section 130 of Ihe Acl or the accounts do not with the accounting rewrds Independent •xarnlnef8 Statement I have no ￿n￿nS and have come across no other matters in connection with the examination to which allention shoukl be drawn in order to enable a proper urKlerstanding of the accounts to be Teached. Slgned: Dats: 26 January 2024 Name: FJ Wilde Relevant professlonal quaSification{sl or body Ilf any): FCCA DChA Address: 4 Marigold Drive Bisley Surrey GU24 9SF |||||**CC16a**| |---|---|---|---|---| |**For the period**
**from**|27/07/2022|**To**|31/03/2023|| ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**Unrestricted**
**funds**
**to the nearest**
**£**
**A1 Receipts**||**Designated**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |Fees|**10,975**|**-**|**-**|**10,975**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |Grants- SurreyCC|**41,869**|**-**|**-**|**41,869**|| |Grant and Furlough|**-**|**-**|**-**|**-**|| |Other income|**1,950**|**-**|**-**|**1,950**|| |Interest earned|**31**|**-**|**-**|**31**|| |Fundraising|**467**|**-**|**-**|**467**|| |Donation from old charity|**39,497**|**64,016**|**-**|**103,513**|| ||**-**|**-**|**-**|**-**|| |**_Sub total_**_(Gross income for_
_AR)_||**64,016**|**-**|**158,805**|**-**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**| |**_Total receipts_**
**94,789**
**A3 Payments**||||**158,805**|**-**| ||**94,789**|**64,016**|**-**||| ||||||| |Wages/ Salaries|**70,167**|**-**|**-**|**70,167**
**961**
**9,983**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |Utilities|**961**|**-**|**-**||| |Purchases|**9,983**|**-**|**-**||| ||**-**|**-**|**-**||| ||**-**|**-**|**-**||| ||**-**|**-**|**-**||| ||**-**|**-**|**-**||| ||**-**|**-**|**-**||| ||**-**|**-**|**-**||| |**_Sub total_**|**81,111**|**-**|**-**|**81,111**|**-**| |**A4 Asset and investment**
**purchases, (see table)**|||||| |---|---|---|---|---|---| ||**-**|**-**|**-**|**-**
**-**|| ||**-**|**-**|**-**||| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||**-**||**81,111**
**77,694**
**-**
**-**|**-**| ||**81,111**||**-**||| ||||||| ||**13,678**|**64,016**
**-**|**-**||**-**| ||**-**||**-**||**-**
**-**| ||**-**|**-**|**-**||| ||**13,678**|**64,016**|**-**|**77,694**|**-**| CCXX R1 accounts (SS) 04/01/2024 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories **
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Bank A/c- XXXXX728
Virgin A/C- XXXXX298
RBS Bus Reserve A/C- XXXXX736
Petty Cash|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Bank A/c- XXXXX728
Virgin A/C- XXXXX298
RBS Bus Reserve A/C- XXXXX736
Petty Cash|**Unrestricted**
**funds**
**to nearest £**
**4,924**
**40**
**8,707**
**7**|**Designated**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---| |||||**-**
**64,016**
**-**|**-**
**-**
**-**| ||||**13,678**|**64,016**|**-**| ||||OK|OK|OK| ||||**Unrestricted**
**funds**
**to nearest £**
**Fund to which**
**asset belongs**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| ||||||**-**
**-**
**-**
**-**
**-**| ||||||**Current value**
**(optional)**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| ||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**| ||Equipment additions 2016||General|**-**|**-**| ||Equipment additions 2017||General|**25,810**|**-**| ||Equipment additions 2018||General|**948**|**-**| ||Equipment additions 2019||General|**3,110**|**-**| ||Equipment additions 2020||Restricted|**8,907**|**-**| ||Equipment additions 2021||General|**1,023**|**-**| ||Equipment additions 2022||General|**32**|**-**| |||||**-**|**-**| |||||**-**|**-**| ||**Details**
Signature
Prepare and Examine accounts||**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Print Name
General
**-**
**-**
**-**
**-**
**-**||**When due**
**(optional)**| ||||||| ||||||| ||||||Date of
approval| ||||||| ||||||| CCXX R2 accounts (SS) 04/01/2024 2