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Trustees' Annual Report for the
period
Period start date Period end date
T
From 22 07 2222 31 03 2023
o
Section A Reference and
administration details
LIFE – Linking Inclusive Families through
Charity name social Events
Other names charity is known
by
Registered charity number (if
any) [1199755]
Charity's principal address 18 Livingstone Way,
St Athan, Barry,
Vale of Glamorgan,
Postcode CF62 4JG
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Ofce (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Rachael Sherman |
Chair Events Co- Ordinator |
|||
| Emma Grifths |
Secretary Safeguarding Ofcer |
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| Tracy Sloper | Treasurer | |||
| Samantha Carpenter |
||||
| Catherine Thomas |
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| Names of the trustees for the charity, if any, (for example, any custodian trustees) |
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Name Address
Type of
adviser
| Type of adviser |
Name | Address | ||
|---|---|---|---|---|
| Accountant | Mrs Jodie Davies |
202 Railway Road, Golwg Y Mor, Rhoose, United Kingdom, CF62 3FG |
||
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
LIFE – Linking Inclusive Families through social Type of governing Events is governed by its constitution document documentation. (eg. trust deed, constitution) LIFE – Linking Inclusive Families through social How the charity is Events is a: constituted (eg. trust, association, CIO – Charitable Incorporated Organisation. company) The charity is administered by a Board of Trustees Trustee selection who meet regularly to oversee all activities of the methods charity and to ensure it adheres to a clear direction (eg. appointed by, for the charity. elected by) New trustees are elected by the current board of
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
existing trustees.
All new trustees are fully informed of the charity's aims and how it operates. They will be, on appointment provided with a copy of the governing document, most recent set of accounts also given copies of relevant Charity Commission literature, such as "CC3 The Essential Trustee" and "Guidance for Charity Trustees" to read, sign and date.
All trustees are requested to complete an enhanced DBS Disclosure.
All trustees are required to undertake safeguarding and GDPR training as a must as the families we support are often vulnerable.
Trustees are also encouraged to undertake personnel development training where appropriate.
Trustees meet regularly, to enable them to discuss and monitor the charity's activities, discuss progress, set goals, assess outcomes, monitor finance, and discuss any other matters of business. All trustees give of their time freely and no trustee remuneration was paid during this year.
Each trustee that is elected is able to serve for a period of three years.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity
Policies & Procedures:
Below is a current list of the policies and procedures that LIFE – Linking Inclusive Families through social Events has in place. As a newly registered charity we are constantly evolving and reviewing our policies and for best practice we have introduced that a policy review is undertaken on an annual basis allowing LIFE to evaluate the effectiveness of each specific policy. When a policy is not working well, it is reviewed, updated and managed to improve its effectiveness going forward.
1. Privacy Policy 2022
2. Safeguarding Policy 2022
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
works;
-
relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
3. Social Media Policy 2022
4. Trustee Code of Conduct 2022
5. Volunteering Policy 2022
6. Trustee Induction Policy 2022
7. Risk Management Policy 2022
8. Health and Safety Policy 2022
9. Fundraising Policy 2022 10. Conflict of Interest Policy 2022 11. Equality and Diversity Policy 2022 12. Complaints and Grievance Policy 2022 13. Governing Document 2022
Training: Emma Grifths:
1. GDPR Certificate on 15th May 2022
2. Health and Safety for Events Certificate on 15th May 2022
3. Mental Wellbeing in Children and Young People Certificate on 11th May 2022
4. Safeguarding Children Certificate on 11th May 2022
5. Safeguarding Vulnerable Adults Certificate on 15th May 2022
Rachael Sherman:
1. Safeguarding children with disabilities enrolment date: May 11, 2022
2. Safeguarding children level 2 enrolment date: May 11, 2022
3. Safeguarding adults level 2 enrolment date: May 11, 2022
4. Food hygiene and safety for caterers (level 2) enrolment date: September 11, 2022
5. General data protection regulation (GDPR) enrolment date: May 21, 2022
6. Food hygiene & safety basic (level 1) enrolment date: September 11, 2022
7. Effective supervision a practical guide for adult social care managers and supervisors enrolment date: June 14, 2022
8. Assessing competence for the care certificate enrolment date: June 14, 2022
9. Makaton Taster Session Level One November 18, 2022
Tracy Sloper:
1. General Data Protection Regulation (GDPR) enrolment date: June 8, 2022
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
2. Safeguarding Children level 2 enrolment date: May 22, 2022
3. Safeguarding Children with Disabilities enrolment date: May 22, 2022
Child Protection Issues: No issues were reported. All current trustees have an enhanced DBS certificate and currently 3 trustees have completed Safeguarding training. Complaints: We are pleased to report no official complaints were received during this period.
Section C Objectives and activities
The purposes of the charity as set out in its governing document are:
Summary of the objects of the charity set out in its governing document
"For the relief and assistance of children, young adults, families and carers in need by reason of learning difficulty or disability in The Vale of Glamorgan and surrounding areas, in particular but not exclusively by arranging recreational events." L.I.F.E. is a locally based charity that is; Linking Families, (supporting each other through life, for life)
Inclusive to all Family at the heart Events bringing us together Summary of the main Declaration that trustees have had regard to the activities undertaken for guidance issued by the Charity Commission on public the public benefit in benefit relation to these objects (include within this All trustees are fully informed of the charity's aims section the statutory and how it operates. They will of also, on declaration that trustees appointment provided with a copy of the governing have had regard to the document, most recent set of accounts also given guidance issued by the copies of relevant Charity Commission literature, Charity Commission on
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
such as "CC3 The Essential Trustee" and "Guidance for Charity Trustees" to read, sign and date.
********* ** Summary of the main events/activities we carried out this year for the public benefit in relation to our aims and objectives: 2 x Membership Sign up Events Sunday 25[th] September 2022 @ 10.30am, 1.30pm & 4.30pm Saturday 04[th] March 2023 @ 10.30am, 1.30pm & 4.30pm
Initial membership fee was charged @ £10.00 per family due to there being only 6 full months remaining in the financial year from the day of sign up.
Breakdown of Families Supported Between 22/07/2022 – 01/04/2023:
public benefit)
31 x Families across the Vale of Glamorgan 15 x Families across Cardiff 01 x Family in Mid Glamorgan
Total 47 Families which includes 03 x Sub Families.
Breakdown of Events Between 22/07/2022 – 31/03/2023:
2 x Cancelled Events
SAT, 29 OCT 2022 ~~Family Coach Trip to Folly Farm~~ REASON: Cancelled due to not being cost effective for our families due to high cost of coach hire along with fuel and lack of coach drivers.
TUES, 24 JAN ~~Tuesday Evening Bingo Social Event~~ REASON: Cancelled due to lack of interest from our members for this particular session. 02 x Membership Sign up Events 09 x Monthly Coffee Mornings 12 x Family Events
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
06 x Parent / Carer Only Events 06 x Young Person’s Only Events
Total of 35 Events between 22/07/2022 – 31/03/2023
– List of events organised between 22/07/2022 31/03/2023
MON, 24 OCT 2022 Family Halloween Night-Time Scare Trail
SAT, 29 OCT 2022 ~~Family Coach Trip to Folly Farm~~
SUN, 30 OCT 2022 Exclusive Family Swim Session
TUES, 1 NOV 2022 Unbelievable Science
WED, 2 NOV 2022 Ten-Pin Bowling
FRI, 4 NOV 2022 Exclusive Air Venture Session
SAT, 19 NOV 2022 Welsh Wrestling - LIVE
TUES, 22 NOV 2022
Parent / Carer Christmas Craft Session
THURS, 8 DEC 2022 Parent/Carer Festive Lunch
WED, 14 DEC 2022
FAMILY CHRISTMAS ILLUMINATIONS @ FONMON CASTLE
WED, 21 DEC 2022 Santa’s Wish – A Magical New Musical
THURS, 29 DEC 2022 Peter Pan on Ice
FRI, 30 DEC 2022 Exclusive Family Swim Session
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
THURS, 19 JAN
Thursday Lunch & Bingo Social Event
THURS, 19 JAN Thursday Evening Bingo Social Event
FRI, 20 JAN
CIRQUE -THE GREATEST SHOW
TUES, 24 JAN
Tuesday Lunch & Bingo Social Event
TUES, 24 JAN
~~Tuesday Evening Bingo Social Event~~
SUN, 19 FEB
Exclusive Family Swim Session
MON, 20 FEB
Golf Session @ GB Academy
TUES, 21 FEB Ninja Warrior - Cardiff
WED, 22 FEB Ten-Pin Bowling
THURS, 23 FEB DISNEY ON ICE PRESENTS DISCOVER THE MAGIC
FRI, 24 FEB Roc Bloc Climbing Session
THURS, 2 MAR Parent / Carer St David's Day Lunch
WED, 29 MAR Easter Duck Race
FRI, 31 MAR
LIFE MEMBERSHIP RENEWAL 2023 - 2024
We feel the charity is off to a great start and on reflection achieved a great deal in such a short space of time. As the list above reflects, we have managed to organize and execute many varied events with something to appeal to every one of our
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
service users.
Events like this are costly to run but so vital to the well-being of our families, particularly during the current financial climate when families may find themselves struggling to make ends meet.
We are proud that we can offer partially subsidised trips and events to our families so they may have the opportunity to participate in recreational activities with both social and financial support.
Section D Achievements and performance What did LIFE achieve between 22/07/2022 – 01/04/2023?
L.I.F.E formed a board of 5 volunteer parent trustees all of whom have children / young adults with disabilities of their own.
We, after much deliberation agreed on a charity name and logo.
LIFE registered with the charity commission on Friday 22[nd] July 2022.
Purchased a domain name and email address – Info@aln-charity.co.uk (website not currently live)
Produced a public Facebook profile to allow the general public to follow our work and us to signpost our followers to information that we think relevant and beneficial to inclusive families and our local area. We successfully opened bank accounts in the charity’s name.
We obtained funding from Newydd Housing Association for the sum of £750.00.
Attaining these restricted funds was vital in supporting us set up the charity as it enabled us to:
Submit an application @ £40.00 to apply for the Vale of Glamorgan’s Small Society Lottery License to enable us to be able to continue our own fundraising.
Purchase 5 x Enhanced DBS checks for all L.I.F.E.’s board of volunteer parent trustees.
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
Section D Achievements and performance
Purchase 5 x L.I.F.E.’s board of volunteer parent trustees to access and carry out an accredited Level 2 courses in: Safeguarding children with disabilities.
Purchase 5 x L.I.F.E.’s board of volunteer parent trustees to access and carry out an accredited Level 2 courses in: Safeguarding children.
Purchase 5 x L.I.F.E.’s board of volunteer parent trustees to access and carry out an accredited Level 2 courses in: Safeguarding adults.
Purchase 5 x L.I.F.E.’s board of volunteer parent trustees to access and carry out an accredited General Data Protection Regulation Course.
Purchase 5 x ID badges for all L.I.F.E.’s board of volunteer parent trustees enabling them to be easily identified at our social events.
Purchase 5 x Polo-shirts displaying L.I.F.E.’s charity logo for all L.I.F.E.’s board of volunteer parent trustees, enabling them to be easily identified at our social events and activities.
We were also very grateful to Ogi and Costco (Cardiff) for their unrestricted donations of £250.00 and £80.00 respectively as this funding was used to kick start our events programme and organise 2 x exclusive family swim sessions for our service users to be able to access.
We strived to connect and form professional partnerships with many other local venues and businesses within the Vale of Glamorgan and surrounding areas to enable us to carry out the charity’s aims and objectives of organising and accessing event, activities and trips for our service users.
We were delighted to welcome a total of 47 Families which includes 03 x Sub Families.
as members/service users:
31 x Families across the Vale of Glamorgan 15 x Families across Cardiff 01 x Family in Mid Glamorgan
We were able to organise and execute a total of
02 x Membership Sign up Events
09 x Monthly Coffee Mornings 12 x Family Events
06 x Parent / Carer Only Events 06 x Young Person’s Only Events
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
Section D Achievements and performance
Total of 35 Events between 22/07/2022 – 31/03/2023
Sadly we had to cancel 2 planned events for reasons beyond our control:
SAT, 29 OCT 2022 ~~Family Coach Trip to Folly Farm~~
REASON: Cancelled due to not being cost effective for our families due to high cost of coach hire along with fuel and lack of coach drivers.
TUES, 24 JAN ~~Tuesday Evening Bingo Social Event~~
REASON: Cancelled due to lack of interest from our members for this particular session.
We also held two fundraising evenings of our own;
Friday 17[th] February 2023 – Back to the 80’s Disco with DJ Gwyn Good @ The Market Street Club in Barry
Saturday 18[th] March 2023 – Race Night with Ginatra @ The Market Street Club in Barry
LIFE is primarily promoted using social media, where numbers are growing steadily, word of mouth and other free resources which include advertising in our local Family Information Service regular Newsletter within the Vale of Glamorgan Council and Dewis Cymru Directory.
Section E Financial review
LIFE does not currently have a policy on reserves in
Brief statement of the
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
| charity’s policy on reserves Details of any funds materially in defcit Further fnancial review You may choose to include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; Investment policy and objectives including any ethical investment policy adopted. |
place due to being in its frst year of being registered as a charity on 22nd July 2022. If and when we have accumulated sufcient unrestricted funds in the charity’s bank account we will look to implement a reserves policy. Our fnancial reserves are currently reviewed on a regular basis at our trustee meetings and the level of cash reserves reviewed to ensure any long term liabilities are covered as we continue to develop our fnancial systems and reporting as the charity continues to move forward and grow. |
place due to being in its frst year of being registered as a charity on 22nd July 2022. If and when we have accumulated sufcient unrestricted funds in the charity’s bank account we will look to implement a reserves policy. Our fnancial reserves are currently reviewed on a regular basis at our trustee meetings and the level of cash reserves reviewed to ensure any long term liabilities are covered as we continue to develop our fnancial systems and reporting as the charity continues to move forward and grow. |
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| N/A | ||
| details (Optional information) | ||
| LIFE currently holds three NatWest Business Bank Accounts. LIFE– Linking Inclusive Families through social Events– Events Account This is a business account. It is used solely as a holding account allowing LIFE to collect payments from our members for upcoming events. Once the event is due for payment the total amount collected for each event is them transferred across to the second business account (Main Account) LIFE– Linking Inclusive Families through social Events– Main Account This is a business account and is used to pay for all our events we organize and issue any refunds to our members. All donations and grant funding would also be deposited straight into this account. We also use this account when making direct payments via the LIFE Debit MasterCard. LIFE– Linking Inclusive Families through social Events– Holiday Home **This account is also a business accountand was set ** |
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
up with the goal of working towards buying and operating a holiday home of some description for our families. To date noting has been deposited or withdrawn from this account and remains at a zero balance. Membership: £470.00 2 x Membership Sign up Events Sunday 25[th] September 2022 @ 10.30am, 1.30pm & 4.30pm Saturday 04[th] March 2023 @ 10.30am, 1.30pm & 4.30pm Initial membership fee was charged @ £10.00 per family due to there being only 6 full months remaining in the financial year from the day of sign up. Social Fundraising Evening Events:
We successfully hosted two fundraising evenings of our own, both held @ The Market Street Club, Barry. Friday 17[th] February 2023 – Back to the 80’s Disco Saturday 18[th] March 2023 – Race Night
We are always exceptionally grateful for the funding we receive from grants, fundraising contributors, and funding donors as without these contributions we would not be able to carry out the charity’s main aims and objectives.
This year we received grants and donations totalling £1080.00 from the following companies:
Grants & Donations: £1080.00
1. Ogi £250.00 (Unrestricted) 2. Costco (Cardiff) £80.00 (Unrestricted) 3. Newydd Housing Association £750.00 (Restricted)
Fund Accounting:
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Section F Other o tional information p
LIFE – Linking Inclusive Families through social Events.
We are immensely proud what has been achieved in getting LIFE set up and registered as a charity and the small team of staff who strive continuously to go the extra mile through their passion for helping children and young people with learning disabilities.
We are a charity that is still very much in its infancy but thrilled to state we are experiencing a rapid growth of members, indicating that there is a real need within our community and surrounding area for a charity like LIFE – Linking Inclusive Families through social Events.
As a small charity we are continually learning and expanding our knowledge from the regular occurrences we face and experience on a regular basis. This enables us as a committee to discuss, reflect and evolve in making adaption’s going forward for the future benefit of the charity.
We continue to reach out to families across the Vale of Glamorgan and surrounding areas, using social media as a platform to engage. We are pleased to state that through our service delivery the children/young adults and their families are excelling in accessing social and recreational activities that without us may not have either had the confidence or opportunity to access. This makes being a trustee/volunteer for L.I.F.E extremely rewarding.
We are beginning to network and establish professional relationships with local venues, partner organisations and outside agencies recognising what we do best and aligning our projects to deliver services most needed.
We must emphasise that the work our volunteers dedicate to LIFE is exceptional, and we could not do our work without them. The trustees would like to take this opportunity to acknowledge LIFE’S volunteers for their
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
support and thank them for the enormous amount of time and effort each volunteer has contributed, this has most definitely played a vital part in our initial year’s success.
We would like to extend special thanks to Jodie Davies from Vale Bookkeeper Limited for her patience in supporting and guiding us in managing and monitoring our financial affairs to enable us to produce our first set of end of year accounts. This was very kindly provided free of charge by Jodie as a gesture of goodwill.
And finally, our thanks go to all our families, who inspire us to serve and support them, to lead fulfilling lives and live their L.I.F.E to the full.
c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s) Rachael Louise Sherman Emma Elizabeth Griffiths
Position (eg Secretary,
Chairperson
Chair, etc)
Date 30/01/2024 30/01/2024
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c/o 18, Livingstone Way, St Athan, Barry, Vale of Glamorgan, CF62 4JG Registered Charity Number 1199755
Profit and Loss
L.I.F.E Linking Inclusive Families Through Social Events For the year ended 31 March 2023
| For the year ended 31 March 2023 | |
|---|---|
| 2023 | |
| Turnover | |
| Event Income | 7,499.50 |
| Grant Income | 1,080.00 |
| Membership Renewal Income | 470.00 |
| Total Turnover | 9,049.50 |
| Cost of Sales | |
| DBS | 128.80 |
| Event Costs | 8,040.81 |
| Lanyards/ID | 30.00 |
| Total Cost of Sales | 8,199.61 |
| Gross Profit | 849.89 |
| Administrative Costs | |
| General Expenses | 85.42 |
| Insurance | 309.44 |
| Total Administrative Costs | 394.86 |
| Operating Profit | 455.03 |
| Profit on Ordinary Activities Before Taxation | 455.03 |
| Profit after Taxation | 455.03 |
Profit and Loss L.I.F.E Linking Inclusive Families Through Social Events
31 Jan 2024 Page 1 of 1