CHARtrY NUMBER: 1199749 PLASNEWYDD OUT OF SCHOOL CLUB REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2024 Bevan Bu¢kland LLP Chartered Accounlanls and Statutory Auditors SWANSEA
PLASNEWYDD Out OF SCHOOL CLUB CONTENTS OF THE FINANCIAL STATEMENTS FOR PERIOD ENDED31AUGUST2024 PAGE Trustee's Annual Report Independent AudrtOTS' Report R&¢èipls and Payments Account Statement of Assets and 'abilitIeS
PLASNEWYDD OUtOFSCHOOLCLUB TRUSTEE'S ANNUAL REPORT FOR PERIOD ENDED 31AUGLIST2024 Main purpose Plasnewydd Out of School Club IPOOSCI has been in operab.on for over 25 years. In 2022. we be¢ame a Charitable Incorporated organisab.on ICIOI. POOSC'S purpose is lo provide high quality out-of-hours play acb"wb"es and childcare for children in the Plasnewydd area al prices th* pants Can afford. Our charrtable objectives are. To provth the necessary faalitses for the daily care, recreation and education of children out of sthool hours and to advare the edLKats'on and training of the persons in the provision of such care. educatson and recreab.onal falI"e5. We want each child who attends our setling. which is based in a local primary sthool (Roath Parkl, to feel welcome, seen and heard. We facilitate a variety of accessible and IUSive play opportunrties ¥there children can explore their natural curiosity, use their imagination and devel¢Jp friendships and trusted relationships in a safe space. Over the years our diverse and intergenerats'onal staff and trustees have brought and shared tt)eir diverse backgrounds, experiences and ski115 to support POOSC to conts'nue providing affordable quality childcare and play opportunibes in the Roath area of Cardiff for primary school aged children aged 4-11 years. The club Manager shares a copy of the Infonnalion Booklet parentslcarers. The Infomiab'on Booklet include5 copie5 01 our policies and procedures so that parents can read through and be fully infomed. In relation to Safeguarding, the dub Manager is the ffirst wnt of contact for Safeguarding concerns, and we have a Trustee as a named Safeguarding Officer. POOSC has not made any Safeguarding referrals. This report sets out OUT activth'es and achievements towards our purpose during the July 202> August 2024 period.
PLASNEWYDD OLrr OF SCHOOL CLUB TRLJSTEE'SANNUAL REPORT FOR PERIOD ENOED 31 AUGUST 2024 Activities and achievements In the academic year September 2023 to Juty 2024 (accounts coverthe period Sept 2023 to Aug 20241 we continued to provide after-school care and play opportunities for children from local primary schools and welcomed 19 new children to the setbng and 45 families in total over the cLsurse of the year. Both primary schoo15 have a high number of families from Global Majority Communitie5, and we ensure our provision is welcomin9 and accessible lo all". however. il should be noted that our ¢ap8uty 1$ limited and we have a warting list in operab.on for pla¢es Monday to Thursday. One new member of staff joined the staff team and undertook their Level 2 in Playwork. Another member of staff completed a Transition to Playwork Training. Both training courses were delivered free by Clybiau Plant Cymru Kids Club and 3 t of4 of OUT Staff team now hold a Playwork qualification Levtrl 2 or above. Additional training undertaken by the stsff team induded Paediatric First . Food Hygiene Lev¥1 2, Meeting the Healthcar¢ Neods of Children and Young People in Cardrff and Cwo Hwb se$$ion$ on Anti-Racist practice. Our club was selected as an example of good practice in an Anti-Racist Toolkit developed to support good practice for Early Years, Childcare and Playb¥ork practitioners. One of our team continues to work as a Communty Mentor wth Welsh Govemment to support their work in making Wales an Anti-Racist Nation by 2030. The club Manager also attended the DARPL (Diversty and AnRacAst Professional Leamingl National Leadership Conference in LlandlKlr in June 2024. This was an important and excellent opporlunty for CPD, nefvnrking antj a881ft9 workshops from The Black Nurs&ry Manager and Jamil Carty Campbell have a wealth of live(1 experience of Early Years Childcare. The setting is fortunate to benefit from a diverse, skilled staff team. Our staff members speak Arabic, Romanian, Spanish and Italian. We also include the use of incidental Welsh in the setting. Amongst the families and children, a range of languages are spoken- induding Italian. Tigrinya, French, Uidu, Romanian, Spanish, Dulch, Nepali, MaThJarbn aThJ Greek. Our aim is to facilitate a range of Play opportUneS that support children's wdl-being and development though indoor and outdoor play actr'vities. Children contribute to the activty planning and we facilitate a combination of planned actiV.eS and free play or child led actiwties.
PLASNEWYDD OLrr OF SCHOOL CLUB TRLJSTEE'SANNUAL REPORT FOR PERIOD ENOED 31 AUGUST 2024 We a150 include sessions that will enhance the children's experiences. In June last year the children took part in acb"vilies for Reftjgee Week where they designed postcards to welcome iefugees lo Cardiff. We also had an author come in to after-school dub to share his story ol lleeing his home country as a child with his family, seeking asylum in Cardiff and gaining their refugee status. Other activrtj'es from extemal providers induded a Yoga workshop for children, a visit from Animal Zone UK and a Circus not Skills Workshop. S3feguarding- we have not had to report any safeguarding incidents. hoyer the dub Manager was infomed of a Safeguardin9 concern in Juty 2024. this was documenle<l accordingly and our Safèguarding Offi'cèr infomèd. Regular meeting with the Board and stsff team We held throughoLrt the year. Polioes were reviewed and wa creat8d a draft AnIRast Policy for the setting. We maintain a good working relationship the Headleachers of both $chool$ and other members of the staff team. They are véry supportive of the work we do. Foodback from parents and children Our ¥uccg$$08 are evident in the feèdback we rKeive frryn parents and children.. "Thank you so much lor....... s blrthday eanl. Such a lovety touch" . Emall from a parnnL "The b•$t thlng Is golng 0{lde". Chlld agèd 6. "Twas the last Chrlstma$ $e$$lon$ Olafter.h0O1 ¢lub. mo$t of u$ parents making use ofthe hub. The ovents they hold for klds In the hall, but mostty oursonlust wants to play football. They hadsome anlmals andyoga too. the fun thlngs thèyplanned for the chlldren to do. The Playworkers In the yard where tt'$ gelbng ¢old, hearlng the lau9hter of the children whi¢h nevergets old. There they stand in the playgroundwith a warm cup of Joe, saying to the children mindhowyou The kids playing ni¢ety In theplayground,iust w•ilin9 for thwrparnnts to take them homebound. ff it wa511't for your nstParents would wony, trying to get home in a mad crazy hurry. We thank you for all the work that you do. helping us parents all the week thmugh. Wlth that, it's almost time for Chrislmas cheer, with thanks fmm us, Merry Christmas anda Happy new Yéar.". Po•m from a parent D•c•mbèr 2023.
PLASNEWYDD OUT OF SCHOOL CLUB TRUSTEE'SANNUAL REPORT FOR PERIOD ENDED 31 AUGUST2024 Our celebration of Chinese New Year 2024 Vegetable 5tir-fry for snack We made Chinese dragon dwms Our Diwali 2023 tèa li9ht ¢a.0ft5 Holi Festival March 2024 Eid April 2024 Diverse resources and craft activities
PLASNEWYDD OLrr OF SCHOOL CLUB TRLJSTEE'SANNUAL REPORT FOR PERIOD ENOED 31 AUGUST 2024 Financial review R•s•rv•s polley We hold a minimum of £10.000 in free cash rvaerves. representing approximatety one quarter of operthng costs. We have very low liabil.e5. so this is te lo be an appropriate reserve. In line wlh our policy, our serveS at the end ofthe finanaal year were £24.601. Our budget and forecast Show that we have 5uffirient income from fee5 to cover our costs and maintain our minimum reserves level. Modest fee increases have CoVed inllalionary pay rises and we will conts'nue to invest any surplus reseNes in staffing and acbvities chosen by the children. as well as experiments'ng wrth some limrted free provision for children who will benefit. sourc olfvnd8 Our pnncipal souree ol InMe is fees paid lor registrab.on and daily attendan¢e fees. These are sel at as low a level as possible to make the dub a¢ce$sible l¢urrenUy £9.50 for 2 hours). Koy rlsks Our main risks are.. Staff turnov8r.' Our biggest asset is our staff as th8 Charity would not be possible vmhout their contributions. To mitigate the risk, we pay in line the real living wage, offer staff training and prioth'se staff wellbeing. S•f•gu•rding= Safeguarding risks are mibgated through ¥ robust policy and pfacb'c4, stsff training and an expert Safeguarding trustee. Lo$8 ol v¢nu¢". We rely ¢)n the school provi¢Jing a hall for the setting. We have and maintain a Strong relationship wth th& school and recognise the mutual benefits of our $&ttin9 being plad in the ¥¢hool for parent$ and Children. Stru¢tur•. govomanc• and manag•mtrnt POOSC is a CIO with a signed constitution. Trustees are seleded through an open recruilmenl process largele<l at parents and the wider schwl Mmmunity. Trustees and officer rdes are appointed during quarterly Board meebngs by exisbng Irustees. Current trustees are thè first trustees of the CIO established in 2022. Induction included reading the constrtution and all the POOSC policAes and procedures. They were also sent a link to informalion from the Charity Commission UK on the legal duties of trustees. The POOSC Board ha$ 4 trustee$ including a Chair, Treasurer, Se¢retsry and Safeguar¢Jing Lead. The charity run8 from R081h Park Primary School. Penywain Road. Roath Park. Cardfft. CF24 4BB.
PLASNEWYDD OLrr OF SCHOOL CLUB TRLJSTEE'SANNUAL REPORT FOR PERIOD ENOED 31 AUGUST 2024 Charity trustees PosltSon Appointèd Chair 22nd July 2022 Treasurer 10th October 2022 Safeguarding Lead 22nd July 2022 Se¢relary 22nd 2022 Rèslgnèd Susie Venlris-Field Martina Portanti Laura Elizabeth McNutt Joanne Elizabeth Harris Independent examinar Michael Jones Bevan Buckland LLP Ground Floor. Cardigan House Castle Court Swansea Enterprise Park Swansea SA7 9LA Doelaratlons The Iru5tees dedare that they have approved the trustees. report above. Slgned on behalf of the ¢harty'8 Iru$lees'. Dale". 28 Juna 202$ Susannah V•ntrb8-Fl•ld Trusteelchair
PLASNEWYDD OUT OF SCHOOL CLUB INDEPENDENT EXAMINER'S REPORT FOR PERIOD ENDED 31AUGUST2024 I report 1¢ the charity trustees on my examination of the a¢¢ounts of Plasnewydd Out of School Club for the period ended 31st August 2024. RponsIbIlitieS and basis of report As the charity trustees of the Trust. you are responsible for the preparation of the account5 in accordance wth the requirements of the Charities Act 2011 I'the Acri. I report in respect of my examination of the Trusys acLounts carried out under sects'on 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commi35ion under section 14515llbl of the ACL Indondont oxamln•e$ $tst•m•nt I have completed my examination. I confirm that no material matters have cDme to my attention in connection with the examinatson giving me cause to believe that in any matenal respect.. accounting ro¢ords were not kept in respect of the Tru8t as required by titsn 130 of the Ac( or the accounts do not accord with those reCrds., or the accounts do not comply the applicable requirements conceming the form and content of accounts sel out in the Charities (Accounts and Reports) Regulation5 2008 other than any requirement that the accounts give a true and fair view which is not a matter Considered as part of an indep•nd•nl examination. I havè no ¢oneerns and have come acTOS$ no other matters in connection with the examination to whi¢h attention should be drawn In this report in order to enable a proper understanding of the a¢¢ounls lo be reached. Date: 28 June 2025 Michael Jtsnes 8evan Buckland LLP Ground Floor, Cardigan House Casfje Court Swansea Enterprise Park Swansea SA7 9LA
PLASNEWYDD OUTOFSCHOOLCLUB RECEIPTSAND PAYMENTS ACCOUNT FOR PERIOD ENDED31AUGUST2024 Unrestricted Funds Totsl Funds Last year to Ihe nearest to the nearest £ to thè neat £ RECWPTS Charitable Actlvitles Playgroup fees 44.717 44.717 44,717 44,717 44.713 44.713 Total Receipls PAYMENT8 Charltable ActSvitle8 Refreshments Resources Wages Rent Insurance Training Admin Sundry Governance Cost Professional fees Total Payments 1,714 875 32.162 3.81)J 527 31 307 85 1,714 875 32.162 3.800 527 31 307 85 1,659 884 28.734 3,534 733 263 321 483 1.699 41.200 1,699 41.200 904 37.615 Net of RecelptsllPaymentsl 3,517 3,617 7,198 Transfers Between Funds Cash Fund$ Last Yo•r End 21,084 21,084 13,886 Cash Funds Thls Year End 24,601 24,601 21,084
PLASNEWYDD OUTOFSCHOOLCLUB STATEMENT OF ASSETS AND LIABILITIES FOR PERIOD ENDED31AUGUST2024 Unrestrlcted Funds Total Funds Last Year to the nearest to the nearest É to the nearest É IY8Er8 Cash Funds Cash al Bank Cash in Hand Total Cash Funds 24,378 223 24,601 24,378 223 24.601 20,933 151 21,084 These accounts were approved by the trustees on 28 June 2025 and signed on their behalf by Susannah Ventrls-Fb¢ld Trusteelchair