To
Trustees' Annual Report for the period
Period start date 1 january 2025
Period end date 31st December 2025
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1199736
Castleton Preschool and Nursery
Charity's principal address Marshfield school Grounds Marshfield Road Castleton Cardiff Postcode CF32UW
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Rhoswen Hailwood | Chair | |||
| Ann Thomas | Trustee | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Accountant | Phil Howells | |
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by committee Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
Trustees and committee members worked with the manager, deputy You may choose to include manager and other staff at the setting and attended regular bimonthly additional information, where committee meetings relevant, about:
Trustees also liaised with Early Years Wales ,CSIW and the Local authority where appropriate
- policies and procedures adopted for the induction and training of trustees;
There was also liaison with the primary school in whose grounds the nursery was situated
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the charity’s organisational nursery was situated structure and any wider network with which the charity Liability insurance was in place which included trustee indemnity works; Agreed financial reserves were also in place in the event of closure
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• relationship with any related requiring redundancy payments
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The nursery provided day care for a maximum of 28 children age 2 to 4 during term time It also provided “wrap around care” in the form of breakfast club and after Summary of the objects of the school club for children under the age of 7 charity set out in its The charity was set up to enable the nursery to function on a non profit governing document basis
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
There were no volunteers working at the nursery The nursery did not make grants and due to its having lost “educational status” during 2024 did not receive any grants
Finances were kept in a business account and savings account with the same bank There were no investments
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Unfortunately there were difficulties in staffing evident from the start of 2025 This was due to both sickness and difficulties in recruitment In addition financial projections indicated that due to the absence of grant monies ,the increase in minimum wage and the increase in national insurance payments that the nursery may not have been viable without a substantial increase in fees for those parents not claiming funded childcare hours
Due to sick leave and planned maternity leave ,particularly in view of insufficient managerial cover on the advice of Early Years Wales and CSIW the difficult decision was made to close the setting on March 13[th]
Insufficient staff particularly qualified staff meant that the setting was unable to reopen
A meeting was held with parents and other stakeholders explaining the reasons for closure and the intention to close the charity in due course
Staff were made redundant in line with ACAS and government policy and the appropriate paid notice and redundancy payments were made All staff agreed with the redundancy payments and paid notice payments Equipment belonging to the setting was sold to raise additional funds and the setting cleared
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Section E Financial review
Reserves were in place to pay redundancy payments in line with Brief statement of the government and ACAS policies
charity’s policy on reserves
Stakeholders were made aware of the ;intention for of any monies held by the charity following payment of bills to be transferred to Early Years Wales to enable grants to be made to other charities managing preschool nurseries There was no objection to this proposal
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Insurance has been obtained to continue trustee indemnity for 10 years following closure of the setting
Documentation will be kept for appropriate periods of time as per government guidelines
The Accounts accompanying this report are for the year end 2025 ie up to 31[st] December 2025
There are still some outstanding invoices to be paid therefore final accounts will be submitted when request to close the charity is made and any remaining monies will be transferred to Early Years Wales
Following submission of this report and final accounts A submission will be made to close the charity in due course
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Rhoswen Lynden Hailwood Position (eg Secretary, Chair, Chair etc) Date 16/1/26
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| Charity Name |
Charity Name |
Charity Name |
No (if any) | CC16a | |
|---|---|---|---|---|---|
| Receipts and payments accounts | |||||
For the period from |
Period start date |
To |
Period end date |
||
| Section A Receipts and payments | |||||
| A1 Receipts | Unrestricted funds to the nearest £ 27,939 - 246 220 - - - 28,405 - - - 28,405 67,345 859 848 785 107 3,999 - 85 - 74,028 - - - 74,028 |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
| Fees and Early Years Funding | - | - | 27,939 | 119,254 | |
| Grants | - | - | - | 10,878 | |
| Fundraising | - | - | 246 | 24 | |
| Interest Income | - | - | 220 | 373 | |
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| - - |
- | - 28,405 |
- | ||
| Sub total(Gross income for AR) | - | 130,529 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | - | - | |||
| - - |
- | - - |
- | ||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| - | - | 28,405 | 130,529 | ||
Wages & HMRC |
- | - | 67,345 | 113,264 | |
Rent & Premises |
- | - | 859 | 11,889 | |
| Equipment, Stationary, Books | - | - | 848 | 8,289 | |
Provisions |
- | - | 785 | 3,848 | |
| Grant Expenditure | - | - | 107 | - | |
Other Expenses |
- | - | 3,999 | 4,056 | |
Crafts |
- | - | - | - | |
| Interest Paid | - | - | 85 | - | |
| - - |
- | - 74,028 |
- | ||
| **Sub total ** | - | 141,346 | |||
| A4 Asset and investment purchases, (see table) |
|||||
| - | - | - | |||
| - - |
- | - - |
|||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| - | - | 74,028 | 141,346 | ||
| - 45,623 | - | - |
- 45,623 | - 10,817 | |
| 50,338 4,715 |
**- ** | - | - | ||
| - | - | 50,338 | 61,155 | ||
| - | - |
4,715 | 50,338 | ||
| Section B Statement of assets and liabilities at the | end of the period | ||||
| Categories B1 Cash funds |
Details | Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowme nt funds to nearest £ |
|
| ACCOUNT 34123156 | 490 | - | - | ||
| ACCOUNT 34123911 | 4,225 | - | - | ||
| - | - | - |
| Signed by one or two trustees on behalf of all the trustees B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
Total cash funds (agree balances with receipts Details Details Details Details Signature |
4,715 | - | - |
|---|---|---|---|---|
| OK Unrestricted funds to nearest £ |
OK | |||
| Endowme nt funds to nearest £ |
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| Fund to which asset belongs |
Current value (optional) |
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| Fund to which asset belongs |
Current value (optional) |
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| Fund to which liability relates |
When due (optional) |
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| Date of approval |
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To whom it may concern,
I have ben asked by trustee of the Charity – Castleton Nursery 1199736 to assist in preparing the year end reports dated year end 31[st] December 2025. In March 2025 the Charity ceased trading and all PAYE & redundancy was paid according to HMRC rules.
I can confirm that the Income & Expenditure Report submitted is a true reflection of the finances of the Nursery. During that year a good level of accountancy was achieved.
Philip Howells
Email: philipdhowells@gmail.com