Trustees’ Annual Report for the period
Period start date 1[st] August 2022 Period end date 31st March 2023 Charity name: Chertsey & Addlestone Good Neighbours
Charity registration number: 1199708
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To assist those in need by reason of age, ill health, disability or other social and economic disadvantage primarily in the communities of Chertsey, Addlestone, Ottershaw and Lyne through the provision of volunteers to provide practical assistance services, transport, companionship/social interaction and other ‘neighbourly’ assistance. This helps to alleviate some of the strain on local services. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The provision of volunteers to provide practical help, transport, companionship/social interaction and other neighbourly assistance. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees are aware of and have regard of Charity Commission guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Trustees may in the future make periodic grants to advance the objects of the charity. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The charity is largely run by volunteers, primarily the volunteer drivers & trustees. Trustees take lead roles of chairmanship, treasurer, secretary, with leads on social media. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We gained foundation CIO registration on 19thJuly 2022, which activated our CAF Bank Account. A lot of time during our first FY as a ‘new’ charity was spent getting the newly combined Chertsey and Addlestone Good Neighbours voluntary groups ‘fit for purpose’, combining the driver & client databases, and the recruitment of volunteer drivers to manage the increased workload. We have continued our mission supporting the local community by providing a service which enables the frail and often elderly in need to access local facilities and services such as: hospitals, doctors, dentists, opticians, local community/day centres (especially those that support clients with dementia), shops and hairdressers. We also provide a befriending service. During the year, ending 31stMarch 2023 our volunteer drivers undertook 4716 jobs supporting approx.150 clients, of which 79 were registered during the year. We recruited 10 additional volunteer drivers during the same time period. We rebranded and created a ‘new’ website, Chertsey & Addlestone Good Neighbours (chertseyandaddlestonegoodneighbours.co.uk) andFacebook group. Our Business Plan identified a need to increase our collaterals including a branded gazebo, flags, leaflets etc. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We have met all the goals set for our first year as a registered CIO charity. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising is mainly focussed on donations from clients for transport to and from their destinations – e.g. medical appointments and day care centres. We supplement this income with additional fundraising - e.g. attendance at local community fairs (which also gives us the opportunity to promote the charity), and grant applications to local small businesses and local authorities. |
| Investment performance against objectives |
Para 1.41 | No investments made – we do not intend to make investments. |
|---|---|---|
| Other | ||
| Financial Review | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are a self-funding scheme primarily based on client donations. The total income was £20,763, (of which £1098 was restricted funds) & expenditure £14,033 resulting in a first year surplus of £5632. This along with cash funds of £10,731 brought forward from the previous year, FY ended 31/07/22, gives cash funds of £16,363, plus the restricted funds. £10,000 of this has been set aside as a reserve with the balance being put towards the improvement of the charity’s identity and upgrading client/driver booking system. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to cover the core operating costs, such as Public Liability Insurance, duty officer and volunteers’ expenses. |
| Amount of reserves held | Para 1.22 | Based on a reserve of £10,000 and our current and projected activity levels, we could support the operation for one year even if we received no donations from most of our clients. At present, there are no paid employees, but an honorarium is given to our Duty Officer. The honorarium is ~25% of the total income, which the trustees consider as acceptable. |
| Reasons for holding zero reserves |
Para 1.22 | No zero reserve held. |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The role of the Duty Officer is pivotal to the smooth operation of the charity. Succession plans are in place including volunteer support for the duties of this role. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The primary source of income is the donations made by our clients. We supplement this income stream with fund- raising and successful grant applications. We are thankful for £1098 funds from Surrey County Council Members Allocation, which will fund anewbranded gazebo. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | No investments are envisioned. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks are the resignation of the Duty Officer, failure of the booking system and a significant reduction in volunteer drivers. This is separate from multiple trustee resignation. We have a risk register in place that is reviewed periodically. |
|---|---|---|
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Trust | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | Foundation Charity Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nominated individuals elected by Board of Trustees with signed Declarations. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees are trained in the charities governing document, policies & procedures and accounts at induction and ongoing. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is managed by a Committee comprising of its Trustees. Each Trustee takes a pivotal role in managing the charity. |
| Relationship with any related parties |
Para 1.51 | |
| Other | We have developed and are maintaining various policies & procedure documents. |
Reference and Administrative details
| Charityname | Chertsey &Addlestone GoodNeighbours |
|---|---|
| Other name the charity uses | C&AGN |
| Registered charitynumber | 1199708 |
| Charity’s principal address | Chertsey and Addlestone Good Neighbours, 18 Renaissance Court, 50 High Street, Addlestone, Surrey KT15 1TR. |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Christine BA Leach | Chairman | Board of Trustees | ||
| MaryFisher | Treasurer | Board of Trustees | ||
| Dr Brian Frank PerryBEM |
Secretary | Board of Trustees | ||
| Adrian Elston | Board of Trustees | |||
| Diana Jane Maris | Board of Trustees | |||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the
assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) |
|||
|---|---|---|---|
Christine BA Leach |
Dr Brian F Perry | ||
Chairman |
Secretary | ||
| 28thJanuary 2024 | 28th January 2024 |
CHARITY COMMISSION FOR ENGLAND AND WALES Ch• and Addl•ston¢ Good Nol hbouns 1199708 Receipts and payments accounts CC16a For the rtod from To 014u 31•-23 Section A Rpc@ipts and payments Unrestricted nd• Endowment fund* Rtricted lund$ Total funds L•st year A1 RK•lpl• Client donaiion5 Other donation5'. Telephone (St Anne'5 Church) Interest Black Cherry Fair/G005e Fair 17.411 1.750 13 13 Sub tolal(Gross income lor AR) A2 A•strt and in¥Mtm•nl ••lM, 18•• Lgbl•). Sub total A3 Paymont8 voluniepr £xpen5eS Telephone lsee above) Duty telephone Insurance Advertisln8 Lap top, software and wèbsite sundrles.5tatlonery.5ubscriplions. pos Black Cherry FèirlGoose Fair Sotia15 Honorarlum.. C Leach Bank ch3r 7,923 7.923 380 22 143 1,642 134 1,642 134 374 3.333 82 14,033 374 3.333 82 es Sub total A4 A•g•t and In¥•stm•nt ur¢h••o•, tabl• Sub tot•1 14,033 Net of reCeIp(payments) AS Transfers botweon fund• A6 CA#h tunds last yoar end C•sh funds this ytar end Ti 17,461 CCXX Rl ac£fjunb Iss 17105r2023
Section B Statement of assets and liabilities at the end of the period Unrnstricted funds Restrlcted funds to £ Endowm•nt funds to n•argSt E aiogorio• B1 C•8h funds CAF CASH CAF SAVINGS 10.406 5.957 1.098 Tot•1 e•#h funds 16.363 1.098 End0¥ent fund• to nMr••l £ funds nMr•Bt t DvJTI B2 Oth•r mon•try •M•ts FId Curr•rrt ¥ilu• B3 lTrv•8tm•nt a8••ts Fundlo Cuff•ii ¥AI 84 A81•ts r•taln•d for th• ch•rlty'¥ own u•• Laptop 2 x card re•lers Unreslncled Unrestrieled Wh•n d Details 86 Llbllltl Signed by one or trustees on behaff of all the trustees D818 of roval Pnnt Name 12L CCXX R2 •¢¢ounts Iss) 1710512023
- The restrict•d fund ot £1,098 li a gr8nt fr(xn Surrey County Councilhx Mark Mub 8 members 8lb¢atKn toward8 a branded gazetrf). Othof don•tn$ ¥&re Irom Ch• Nur8nvJ A$¥(1K £1.000 ld Sa••0 Ltd £750.
- The foll¢Mng payments mado lo trustees during the For vghicle oxponses in comTh)n *ith other ¥on1•e[S Diana Maris £780 Adrian Elslon £428 To reimburse for purch& made on bahall of the charity in Iho norn1 course of ifs ol81n$ Adrian Elslon £2(f2 Mary Fisher £121 Christine Leach £14 For adminislralion and •KTthari81 wvices Chnsline Leach £3,333 CCXX R3 xo)unts ISSI 17105r2023
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Reportto the trust•1 members of Chertsey and Addlestone Go¢xl Neighbours On accounts for tho yeor ended 31 Marth 2023 Charity no {If any) 1199708 Sot out on pages I report to the trustee8 on my examination of the accounts of the above chanty (Ihe Trust") for the year ended Rgsponslblliiies and As the chanty trustees of the Trust, you are responsible for the preparation basls of report of the account8 in accordance vrth the requiremenls of the Charities Act 2011 {Ih• Acr). I report in resped ol my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable DIrectn8 given by the Charrty Commission under sedion 14515){bl ofthe Acl. I have c(Mnpleled my examination. I confim that no material matters have come to my attentson lother than that disdo3ed below ') in conn8ction wrth the examin8tion whth gives me cause to believe that in. any material respect: accounting records vffjre not kept in 8o))rd8nce ilh section 130 of the Acl or the accounts do not accord with the accounting records Independent examiner's Statement I have no COnmS and have tme across no other matters in connection with the examinatson to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please (knlete the wo$ in the brnckets rf they do not apply. Slgned: Dats: 0410712023 Nam•: Mark Adams Relevant profe$$lonal quallflcatlonls) or body lrfanyl: Arr Address: 6 Wendover Place Staines Middlesex TW18 3DG IER October 2018
Section B Disclosure Only complele rf Ihe examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts. dIrectn5 and guIdare for examiners). Glve here brief detalls of any itsms that the èxamlner wl8hwJ to dlsc105e. IER October 2018